Public Opinion Polling Services Bracknell

Community Consultation and Engagement Services.

United Kingdom-Bracknell: Public-opinion polling services

2013/S 220-383547

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bracknell Forest Borough Council
Easthampstead House, Town Square, Berks
For the attention of: Guy Wells
RG12 1AQ Bracknell
UNITED KINGDOM
Telephone: +44 1344352071
E-mail: procurement.team@bracknell-forest.gov.uk

Internet address(es):

General address of the contracting authority: www.bracknell-forest.gov.uk

Electronic access to information: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See VI.3) Additional information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Community Consultation and Engagement Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 10: Market research and public opinion polling services
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council carries out regular consultation with residents and service users as well as surveys of its staff members, with the key objective of ensuring that the information provided is used to improve the way we work.
The Council is tendering on behalf of the Bracknell Forest Partnership.
So that these needs can be met, the Council is looking to put in place a framework agreement for the provision of community consultation and engagement services.

II.1.6)Common procurement vocabulary (CPV)

79320000, 79311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: This contract will be let for a 3 year period with the option to extent by a one further year (3 + 1).

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification Questionnaire

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See invitation to tender documentation

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See invitation to tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.12.2013 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.1.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.3.2014 – 12:00
Place:

Bracknell Forest Council

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the organisation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In Bracknell Forest a number of parties have come together to create the Bracknell Forest Partnership.
This collaboration brings together agencies that deliver public services (the Borough and Parish and Town Councils, Thames Valley Police, Berkshire Fire and Rescue Service, Bracknell Forest Homes) with businesses and people that represent voluntary organisations and the community.
One of the priorities of the Partnership is to develop engaged and empowered communities by offering local people the opportunity to have a say about decisions and services, and provide genuine opportunities for people to be involved.
The Council also carries out regular consultation with residents and service users as well as surveys of its staff members, with the key objective of ensuring that the information provided is used to improve the way we work.
So that these needs can be met, the Council is looking to put in place a framework agreement for the provision of community consultation and engagement services.
The appointed Service Provider will carry out the following under the terms of the framework to be put in place:
Conduct the Council’s staff survey usually biennially
Conduct the Council’s residents survey biennially
Conduct any other surveys, focus groups, research, interviews and other engagement activity on a call off basis by the Council or any other member of the Bracknell Forest Partnership.
The appointed provider may also be required to manage and refresh the Bracknell Forest 1500 resident’s panel.
The authority may seek improved offers for the award of all or any lots together to one bidder.
The pre-qualification pack must be downloaded
directly from the South East Business Portal :
www.businessportal.southeastiep.gov.uk

Organisations must also specifically register their
interest on the South East Business Portal in order to be kept informed of any changes or notifications
regarding this process.
The Council will not be held responsible for not informing any organisation who has not officially registered their interest on this site.
This site is free of charge to register.
The dates and values presented within this notice are best estimates at the time of publication.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.11.2013