Public Realm Consultancy Panel for Islington Council – Transport Systems

Public Realm Consultancy Panel for Islington Council – Transport Systems

Islington Council invites suitable expressions of interest from suppliers to provide consultancy services for the following lots: Traffic Engineering and Open Spaces; Highways and Structures; Traffic and Transport Surveys.

United Kingdom-Finsbury Park: Transport systems consultancy services

2013/S 188-324435

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Islington Council
Strategic Procurement Team, 7 Newington Barrow Way
For the attention of: Dugan Warn
N7 7EP Finsbury Park
UNITED KINGDOM
Telephone: +44 2075278140
E-mail: dugan.warn@islington.gov.uk

Internet address(es):

General address of the contracting authority: www.islington.gov.uk

Address of the buyer profile: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

1213-301 Public Realm Consultancy Panel.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Borough of Islington, London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 2 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

Islington Council invites suitable expressions of interest from suppliers to provide consultancy services for the following lots: Traffic Engineering and Open Spaces; Highways and Structures; Traffic and Transport Surveys.
Islington Council is seeking to appoint up to three contractors to each of Lots 1, 2 and 3 of the framework. The arrangement will be monitored against a range of outcome based indicators which the provider will be expected to achieve. The details of these indicators will be included within the contract specification and the successful organisation will need to demonstrate they have the capability and capacity to meet these requirements.
The services will be required by Islington Council and all other London local authorities who may access the framework agreement.
A framework agreement for consultancy support for the planning, feasibility, design and implementation of the council’s Transportation and Public Open Space Programmes. These programmes include areas such as:
– Accident reduction schemes
– Greenspace and landscaping projects
– Landscape architecture and landscape project management (including the clienting and administration of specialist sub-consultants)
– Highway design
– Bridge assessments and strengthening / reconstruction
– Cycle design schemes
– Bus accessibility and priority schemes
– Urban design and open space schemes
– Conducting traffic and transport surveys.
The contract will be divided into 3 lots but the Council will reserve the right to award more than one lot to a single consultant and to have more than one consultant per lot. The three lots are:
Lot 1: Traffic Engineering and Open Spaces
Lot 2: Highways and Structures
Lot 3: Traffic and Transport Surveys
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]. Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
The contract period will be for four years from 01/04/2014 to 31/03/2018. There is no option to extend this Framework agreement.
Contract Value. The estimated value of the contract is £225k per annum for Islington Council. Therefore the value of the services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £900k across the four year period. The allowed scope for all other London local authorities who may join in collaboration will be between £0 to £2M across the four year period. However this figure is subject to other London local authorities joining the framework and utilising the services provided. The total value of services/works that may be awarded under this framework agreement is £0 to £ 2.9M over the four year period. The Council and its partners will be under no obligation to utilise the framework agreement. No guarantee is given towards volume or value of work under this framework agreement.
II.1.6)Common procurement vocabulary (CPV)

71311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: Traffic Engineering and Open Spaces.
Lot 2: Highways and Structures.
Lot 3: Traffic and Transport Surveys.
Estimated value excluding VAT:
Range: between 0 and 2 900 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Traffic Engineering and Open Spaces

1)Short description

Further details will be published with invitation to tender to shortlisted companies.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Highways and Structures

1)Short description

Further details will be published with invitation to tender to shortlisted companies.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Traffic and Transport Surveys

1)Short description

Further details will be published with invitation to tender to shortlisted companies.
2)Common procurement vocabulary (CPV)

71311200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per pre-qualification and/or tender documentation as appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per pre-qualification and/or tender documentation as appropriate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per pre-qualification and/or tender documentation as appropriate.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per pre-qualification and/or tender documentation as appropriate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate.
Minimum level(s) of standards possibly required: As per pre-qualification and/or tender documentation as appropriate.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate.
Minimum level(s) of standards possibly required:
As per pre-qualification and/or tender documentation as appropriate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 9
Objective criteria for choosing the limited number of candidates: Selection of the 9 highest scoring organisations through an application pack known as a pre-qualification questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Quality – see section V1.3) Additional information for breakdown. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1213-301
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.10.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Islington Council Officers, their representatives and or partners as appropriate.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Assessment criteria:
The contract will be awarded to the Most Economically Advantageous Tender (MEAT) on the basis of cost 40 % and quality 60 %. Further details will be provided in the invitation to tender.
Lot 1 and Lot 2 – Tender Award Criteria:
Cost – 40 %,
Quality – 60 % made up of:
Leadership and Management 10 %,
People Management 5 %,
Partnering and Contract Specific Resources 15 %,
Processes 5 %,
Customer Satisfaction 10 %,
Staff Satisfaction 5 %,
Environmental Impact 5 %,
Equalities 5 %,
Total 100 %.
Lot 3 – Tender Award Criteria:
Cost – 40 %,
Quality – 60 % made up of:
Technical Knowledge and Approach 15 %,
Organisation of the Contract 15 %,
Customer Care 10 %,
Quality Control and Quality Assessment 10 %,
Health and Safety 5 %,
Equalities 5 %,
Total 100 %.
Tenderers should be aware that we reserve the right to hold site visits/and or presentations/ and or interviews during the tender process. These will be for verification purposes. We reserve the right to interview leading bidders.
Procurement Process.
This contract is advertised as a Restricted Procedure. The Restricted Procedure means the procurement process will be conducted in two stages.
The first stage will involve selecting a maximum of the eight highest-scoring organisations for each of Lots 1, 2 and 3 of the framework through a pre-qualification questionnaire (PQQ). All submissions will be subject to minimum requirements as stated in the PQQ. .
The second stage will be an evaluation of tenders submitted by bidders who are selected at the PQQ stage.
How to express an interest.
If you wish to apply for this contract please follow the steps below.
Register your company free of charge via the London Tenders Portal.
Link: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Await acceptance. You will receive an email confirming your username and password.
Use your username and password to log into the London Tenders Portal and express your interest in the relevant contract number and category. 1213-301 Public Realm Consultancy Panel, Category: 71311200 – Transport systems consultancy services.
Shortly after you have expressed interest, you will receive a second email containing a link to access the pre-qualification questionnaire.
Deadlines:
The deadline for expressions of interest is: 12 Noon on Friday 25th October 2013.
Submission of Pre-Qualification Questionnaire by: 12 Noon on Sunday 27th October 2013.
Late applications will not be accepted.
Additional information:
— Islington Council and its partners are committed to work towards a ‘Fairer Islington’. The council’s Corporate Plan 2011- 2015 outlines proposals for creating a fairer Islington by addressing the gaps between rich and poor to make a difference to the lives of those in our community who most need a helping hand.
— In keeping with Islington’s commitment to sustainability, please do not include any publicity material with your submissions.
— Islington Council aims to provide equality of opportunity and welcomes applicants from black and minority ethnic communities and disabled groups. In addition the Council actively encourages Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender as part of its sustainability policy.
— The Pre Qualification Questionnaires will be marked in rounds. Only applicants who are successful after each round will be shortlisted for the next stage.
— Please include the Contract Number of this tender process when communicating with the Council in any way.
— Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
— As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website www.islington.gov.uk. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Islington Council – Strategic Procurement Team
7 Newington Barrow Way
N7 7EP London
UNITED KINGDOM
E-mail: procurement@islington.gov.uk
Telephone: +44 2075272000
Internet address: http://www.islington.gov.uk

VI.5)Date of dispatch of this notice:25.9.2013