Public Relations and Communication Services Tender – Northern Ireland

Public Relations and Communication Services Tender – Northern Ireland

NI Further Education Colleges wishes to appoint a contractor to deliver Public Relations and communications services.

United Kingdom-Newry: Business services: law, marketing, consulting, recruitment, printing and security

2020/S 218-536577

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: FE Southern Regional College
Postal address: Patrick Street
Town: Newry
NUTS code: UK UNITED KINGDOM
Postal code: BT35 8DN
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE North West Regional College
Postal address: Strand Road
Town: Londonderry
NUTS code: UK UNITED KINGDOM
Postal code: BT48 7AL
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE South Eastern Regional College
Postal address: Victoria Avenue
Town: Newtownards
NUTS code: UK UNITED KINGDOM
Postal code: BT23 7EH
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE Southern Regional College
Postal address: Patrick Street
Town: Newry
NUTS code: UK UNITED KINGDOM
Postal code: BT35 8DN
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE South West College
Postal address: 2 Mountjoy Road
Town: Omagh
NUTS code: UK UNITED KINGDOM
Postal code: BT79 7AH
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE Northern Regional College
Postal address: Antrim Campus, Fountain Street
Town: Antrim
NUTS code: UK UNITED KINGDOM
Postal code: BT41 4AL
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Official name: FE Belfast Metropolitan College
Postal address: Titanic Quarter Campus, 7 Queens Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT3 9DT
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Public Relations and Communication Services for the Northern Ireland Further Education Sector

 

Reference number: ID 2978908

II.1.2)Main CPV code

79000000 Business services: law, marketing, consulting, recruitment, printing and security

II.1.3)Type of contract

Services

II.1.4)Short description:

NI Further Education Colleges wishes to appoint a contractor to deliver Public Relations (PR) and communications services. This specification relates to work undertaken by the six regional colleges as a collective group under the direction of the NI FE Colleges’ Principals Group. In addition, individual college’s specific communications and PR activities will also be included. It is anticipated that this contract will commence in January 2021 for a duration of 2 years. There will be the option to extend the contract for 3 further periods of 1 year each.

 

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

79416000 Public relations services
79416100 Public relations management services
79416200 Public relations consultancy services

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

NI Further Education Colleges wishes to appoint a contractor to deliver Public Relations (PR) and communications services. This Specification relates to work undertaken by the six regional colleges as a collective group under the direction of the NI FE Colleges’ Principals Group. In addition, individual college’s specific communications and PR activities will also be included. It is anticipated that this contract will commence in January 2021 for a duration of 2 years. There will be the option to extend the contract for 3 further periods of 1 year each.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Three options to extend by up to, and including, 1 year per option.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/12/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 07/03/2021

IV.2.7)Conditions for opening of tenders

Date: 07/12/2020
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Any challenges are dealt with by the High Court Commercial Division to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations.
Town: Belfast
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision.

 

VI.5)Date of dispatch of this notice:

04/11/2020