Public Relations and Media Consultancy Services

Public Relations and Media Consultancy Services

Lot No: 1 Lot title: PR and Media Consultancy Services: Corporate Communications.

UK-London: public relations consultancy services

2012/S 201-330934

Periodic indicative notice – utilities

Services

Directive 2004/17/EC
This notice is a call for competition: yes
This notice aims at reducing time-limits for receipt of tenders: no

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

HS1 Limited
73 Collier Street
Contact point(s): HS1 Procurement
For the attention of: Jon Boucher
N1 9BE London
UNITED KINGDOM
Telephone: +44 2070142743
E-mail: procurement@highspeed1.co.uk
Fax: +44 2070142701

Internet address(es):

General address of the contracting entity: http://www.highspeed1.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Other: Railway Infrastructure Manager
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting entity:

Public Relations and Media Consultancy Services.
II.2)Type of contract

Services
Service category No 27: Other services
II.3)Short description of the contract or purchase(s):

Provision of Public Relations and Media Consultancy Services on behalf of HS1 Limited.
II.4)Common procurement vocabulary (CPV)

79416200 – MA09 – MB04 – MA08

II.5)Scheduled date for start of award procedures and duration of the contract

Scheduled date for start of award procedures: 2.4.2013
Duration in months: 36 (from the award of the contract)
II.6)Estimated cost and main terms of financing
II.6.1)Initial estimated cost

Estimated value excluding VAT:
Range: between 300 000,00 and 600 000,00 EUR
II.6.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
Lot No: 1 Lot title: PR and Media Consultancy Services: Corporate Communications

1)Short description:

Act as company PR spokesperson including communications of real time incident management.
2)Common procurement vocabulary (CPV)

79416200 – MA09 – MB04 – MA08

3)Quantity or scope:

1.
Estimated value excluding VAT:
Range: between 150 000,00 and 300 000,00 EUR
4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for start of award procedures: 2.4.2013.
Duration in months 36 (from the award of the contract)
5)Additional information about lots:

Full details will be provided in the ITT.
Lot No: 2 Lot title: PR Media Consultancy Services: Consumer Communications

1)Short description:

Manage company consumer communications including PR management of events and filming.
2)Common procurement vocabulary (CPV)

79416200 – MA09 – MB04 – MA08

3)Quantity or scope:

1.
Estimated value excluding VAT:
Range: between 150 000,00 and 300 000,00 EUR
4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for start of award procedures: 2.4.2013.
Duration in months 36 (from the award of the contract)
5)Additional information about lots:

Full details will be provided in the ITT.

Section IV: Procedure and administrative information

IV.1)File reference number attributed by the contracting entity:

P-SV-OW-00003-19-HSO

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Estimated total value of supplies or services contract(s)
VI.4)Date of dispatch of this notice:

15.10.2012

Appendix

Periodic indicative notice being a call for competition or aiming at reducing time-limits for the receipt of tenders

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Public Relations and Media Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Lots

This contract is divided into lots: yes
Tenders may be submitted for: one or more lots
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

1.
Estimated value excluding VAT:
Range: between 150 000,00 and 300 000,00 EUR
1.
Estimated value excluding VAT:
Range: between 150 000,00 and 300 000,00 EUR
1 – Provision of PR Media consultancy services for a period of three years.
Estimated value excluding VAT:
Range: between 300 000,00 and 600 000,00 EUR
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts in months: 12 (from the award of the contract)
Lot No: 1 Lot title: Public Relations and Media Consultancy Services: Corporate Communications

1)Short description:

Act as company PR spokesperson including communications of real time incident management.
2)Common procurement vocabulary (CPV)

79416200 – MA09 – MB04 – MA08

Lot No: 2 Lot title: Public Relations and Media Services: Consumer Communications

1)Short description:

Manage company consumer communications including PR management of events and filming.
2)Common procurement vocabulary (CPV)

79416200 – MA09 – MB04 – MA08

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Nil.
III.1.2)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.3)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the PQQ and subsequent ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Must be successful in the pre qualification questionaire which is available on request, commencing 29.10.2012 and closing on 21.11.2012.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Must be successful in the pre qualification questionaire which is available on request, commencing 29.10.2012 and closing on 21.11.2012.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Must be successful in the pre qualification questionaire which is available on request, commencing 29.10.2012 and closing on 21.11.2012.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The successful bidder must be a recognised professional PR consultant with appropriate professional qualifications.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to confirm interest or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 26.10.2012 – 12:00
Payable documents: no
IV.3.2)Time-limit for receipt of expressions of interest:

29.10.2012 – 10:00
IV.3.3)Time-limit for receipt of applications for an invitation to tender or to negotiate:
IV.3.4)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Additional information:

Interested operators must inform the contracting entity that they are interested in the contract(s). The contract(s) will be let without subsequent publication of a call for competition The time limit for Expressions of interest is 10h00 on 29.10.2012. The PQQ will run from 12h00 29.10.2012 to 12h00 21.11.2012.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

HS1 Limited
73 Collier Street
N1 9BE London
UNITED KINGDOM
E-mail: lucy.lazzeri@highspeed1.co.uk
Telephone: +44 2070142700
Internet address: http://www.highspeed1.com

VI.3.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be required from the addressee in section I.1.
If an appeal regarding the award of the contract has not been successfully resolved, the Utilities Contracts Regulations (2006), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months).
VI.3.3)Service from which information about the lodging of appeals may be obtained