Public Relations, Public Affairs and Political Monitoring Tender

This tender exercise is for the provision of political monitoring services and support for the Public Affairs teams in England and Scotland.

UK-London: Public relations consultancy services

2013/S 014-019710

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail Infrastructure Limited
Kings Place, 90 York Way
For the attention of: Jo Allright, Ravinder Jheeta
NW1 9AG London
UNITED KINGDOM
Telephone: +44 1908781913
E-mail: josephine.allright@networkrail.co.uk ravinder.jheeta@networkrail.co.uk

Internet address(es):

General address of the contracting entity: www.networkrail.co.uk

Address of the buyer profile: http://www.networkrail.co.uk/aspx/1542.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Public Relations, Public Affairs and Political Monitoring

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: London & Glasgow
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

This tender exercise is for the provision of political monitoring services and support for the Public Affairs teams in England and Scotland.

II.1.6)Common procurement vocabulary (CPV)

79416200, 79952000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lots will consist of the provision of services for
1) England & Wales
2) Scotland
3) England, Wales & Scotland

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Public Relations, Public Affairs & Political Monitoring – England & Wales

1)Short description:

1.Provision of services to conduct political monitoring of the English & Welsh Government.
2.The services of a professional individual with profound experience of Westminster & Whitehall, capable of supporting the senior executive team and Chief Executive in their relationships with government and in the political arena and to facilitate appropriate interaction with the English & Welsh Governments.
3.Political event management and support.

2)Common procurement vocabulary (CPV)

79416200, 79952000

Lot No: 2 Lot title: Public Relations, Public Affairs & Political Monitoring – Scotland

2)Common procurement vocabulary (CPV)

79416200, 79952000

3)Quantity or scope:

1.Provision of services to conduct political monitoring of the Scottish Government.
2.The services of a professional individual with profound experience of Holyrood, capable of supporting the Route Managing Director in his relationships with government and in the political arena and to facilitate appropriate interaction with the English & Welsh Governments.
3.Political event management and support.

Lot No: 3 Lot title: Public Relations, Public Affairs & Political Monitoring – UK

1)Short description:

1.Provision of services to conduct political monitoring of the English, Welsh & Scottish Governments
2.The services of a professional individual with profound experience of Westminster, Whitehall & Holyrood, capable of supporting the Chief Executive, Executive Team & Route Managing Director in their relationships with government and in the political arena and to facilitate appropriate interaction with the English, Welsh 7 Scottish Governments.
3.Political event management and support.

2)Common procurement vocabulary (CPV)

79416200, 79952000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised during the course of the tender exercise if these are required. Parent Company guarantees and other financial and performance guarantees may be requested as deemed appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single Legal Entity
One member of any group/consortium will be required to accept Prime Contractor status.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This is a negotiated procedure with a call for competition. Tenderers will be expected to comply with all instructions during the course of the tender.
Any tenderer who wishes to be considered for this contract MUST submit an Expression of Interest (EOI) via email for the attention of Josephine Allright at josephine.allright@networkrail.co.uk no later than 17.00 on 07/02/2013.

The email must contain the following information as laid out below and nothing else:-
1. Full Contracting Entity Name, address and registered address (if different).
2. Company Registration Number
3. Full name, telephone number and email address of the individual submitting the EOI who will be the point of contact for any ongoing correspondence.
Tenderers must confirm that they are aware of and not disqualified from expressing an interest in this OJEU notice because of Regulation 26 of the Utilities Contracts Regulations 2006.
A Tenderer will be disqualified from the tender exercise if:
a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations.
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct.
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate.
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information.
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA.
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively.
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be expected to meet the the Economic and Financial selection criteria, which is laid down in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: In the first instance Tenderers will be expected to meet the the technical selection criteria, which is laid down in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

BC/COMMS/037

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 7.2.2013 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2013 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Date: 7.3.2013 – 12:00
Place

by e-sourcing system

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2013