Public Relations Services Framework for the Welsh Government
The Client requires suppliers to be able to work on a day-to-day basis, mainly on positive PR, in addition to working on one-off campaigns.
United Kingdom-Cardiff: Public relations management services
2013/S 213-370394
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Welsh Government
Communication Division, CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920823743
Internet address(es):
General address of the contracting authority: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007
Further information can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920823743
Internet address: http://wales.gov.uk/?skip=1&lang=en
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Devolved government
I.3)Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Sports Wales
Natural Resources Wales
Higher Education Funding Council
Local Government Boundary Commission
Waste Awareness Wales
Welsh Language Commissioner
National Museum of Wales
National Library of Wales
Royal Commission of Ancient & Historical Monuments of Wales
Care Council for Wales
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Public Relations Services Framework for the Welsh Government.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 3 800 000 and 4 200 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Client requires suppliers to be able to work on a day-to-day basis, mainly on positive PR, in addition to working on one-off campaigns. Work may include sourcing leads for positive PR, interviewing people for case studies, taking photos, writing press releases, and (once approved by the Client) sending to appropriate papers. One-off pieces of work may be linked to a specific campaign and copywriting for advertorials etc.
Note: The Welsh Government is using eTenderwales to carry out this procurement process. Please note this is a separate site and registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation, please visit
https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ_31139
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31139 within the appropriate area.
II.1.6)Common procurement vocabulary (CPV)
79416100, 79416200, 79416000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 3 800 000 and 4 200 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: An option to extend for 1 year at the end of 3 years.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 2 Lot title: Public Relations Services – Welsh language
1)Short description
The Client requires PR support as both an ongoing service as well as for specific campaigns across Wales and the UK, and is looking to appoint experienced and professional PR organisations to deliver these services.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Public Relations Services on behalf of the Welsh Government and other bodies noted in this advert.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Public Relations Services – English language
1)Short description
The Client requires PR support as both an ongoing service as well as for specific campaigns across Wales and the UK, and is looking to appoint experienced and professional PR organisations to deliver these services.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Public Relations Services on behalf of the Welsh Government and other bodies noted in this advert.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 10: and maximum number 16
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.12.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(WA Ref:2124)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Corporate Procurement Services
Welsh Government, Crown Buildings, Cathays Park
Cf10 3NQ Cardiff
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
31.10.2013