Public Relations Services Framework for the Welsh Government

Public Relations Services Framework for the Welsh Government

The Client requires suppliers to be able to work on a day-to-day basis, mainly on positive PR, in addition to working on one-off campaigns.

United Kingdom-Cardiff: Public relations management services

2013/S 213-370394

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Government
Communication Division, CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920823743

Internet address(es):

General address of the contracting authority: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Further information can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920823743
Internet address: http://wales.gov.uk/?skip=1&lang=en

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Devolved government
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sports Wales

Natural Resources Wales

Higher Education Funding Council

Local Government Boundary Commission

Waste Awareness Wales

Welsh Language Commissioner

National Museum of Wales

National Library of Wales

Royal Commission of Ancient & Historical Monuments of Wales

Care Council for Wales

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Public Relations Services Framework for the Welsh Government.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 800 000 and 4 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Client requires suppliers to be able to work on a day-to-day basis, mainly on positive PR, in addition to working on one-off campaigns. Work may include sourcing leads for positive PR, interviewing people for case studies, taking photos, writing press releases, and (once approved by the Client) sending to appropriate papers. One-off pieces of work may be linked to a specific campaign and copywriting for advertorials etc.
Note: The Welsh Government is using eTenderwales to carry out this procurement process. Please note this is a separate site and registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation, please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ_31139

Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31139 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

79416100, 79416200, 79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 800 000 and 4 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An option to extend for 1 year at the end of 3 years.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Public Relations Services – Welsh language

1)Short description

The Client requires PR support as both an ongoing service as well as for specific campaigns across Wales and the UK, and is looking to appoint experienced and professional PR organisations to deliver these services.
2)Common procurement vocabulary (CPV)

79416000

3)Quantity or scope

Public Relations Services on behalf of the Welsh Government and other bodies noted in this advert.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Public Relations Services – English language

1)Short description

The Client requires PR support as both an ongoing service as well as for specific campaigns across Wales and the UK, and is looking to appoint experienced and professional PR organisations to deliver these services.
2)Common procurement vocabulary (CPV)

79416000

3)Quantity or scope

Public Relations Services on behalf of the Welsh Government and other bodies noted in this advert.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 16
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:2124)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Corporate Procurement Services
Welsh Government, Crown Buildings, Cathays Park
Cf10 3NQ Cardiff
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

31.10.2013