Public Relations Services for Meat Promotion Wales
HCC requires tenderers who can provide public relations (PR) services including, industry specific and consumer public relations services. HCC may require future PR campaigns to be delivered on a UK-wide basis and have a particular emphasis in south east and southern England, including in London.
United Kingdom-Aberystwyth: Public relations services
2013/S 240-417569
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
Hybu Cig Cymru – Meat Promotion Wales
PO Box 176
For the attention of: Bryan Regan
SY23 2YA Aberystwyth
UNITED KINGDOM
E-mail: requests@hccmpw.org.uk
Fax: +44 1970615148
Internet address(es):
General address of the contracting authority: http://www.hccmpw.org.uk
Address of the buyer profile: http://hccmpw.org.uk/about_hcc/
Electronic access to information: http://hccmpw.org.uk/about_hcc/procurement/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 11: Management consulting services [6] and related services
NUTS code UK
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 300 000 GBP
Hybu Cig Cymru (‘HCC’) undertakes activities relating to development and promotion of Welsh red meat. In particular, HCC is involved in red meat industry development initiatives and its activities include attendance at/holding trade fairs, information programmes, competitions and consumer demonstrations.
The Framework Agreements and Call-Off Contracts
HCC is seeking to set up framework agreements with one or more service providers (up to a maximum of five service providers) for the provision of public relations services in connection with the development, promotion and marketing of Welsh red meat.
Organisations interested in bidding should note that any framework agreement awarded will be a call off agreement and that services will be commissioned on an ‘as and when’ basis. As such, HCC does not guarantee that any party to a framework agreement will be commissioned to provide a minimum level of services or any services at all.
HCC’s requirements for the Services
HCC requires tenderers who can provide public relations (PR) services including, industry specific and consumer public relations services. HCC may require future PR campaigns to be delivered on a UK-wide basis and have a particular emphasis in south east and southern England, including in London.
It is therefore essential that the successful tenderers are able to engage with media contacts in these areas.
Such services must be provided in the context of HCC’s key messages (a copy of which is available from Bryan Regan (contact details set out in section I.1) above) and show innovation. Tenderers will be required to meet specific targets outlined by HCC from time to time, placing work in appropriate outlets and not necessarily taking a blanket coverage approach.
It is important to HCC that projects called off will be carefully project managed so that the relevant services and materials are provided on time, within applicable budgets and to the high quality that HCC will demand. In this context, a successful tenderer may be required to work to short deadlines but also manage long lead times.
Tenderers will need to demonstrate that the individuals put forward to work on projects called off by HCC have the skills and experience to satisfy the above requirements.
Organisations interested in participating in this tender process are required to download an invitation to tender (‘ITT’) from HCC’s website (details of which are set out in section I.1) above) and complete and submit a Response to ITT by the date shown in section VI.3.4) below.
79416000, 79416200
Estimated value excluding VAT: 300 000 GBP
Description of these options: The framework agreement may be extended beyond the duration stated in II.3) for a period or periods of up to a total of 12 months at HCC’s option.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: For information on HCC’s specific requirements, please refer to the contract documentation.
Minimum level(s) of standards possibly required: As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1) above.
As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1) above.
Minimum level(s) of standards possibly required:
As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1) above.
Section IV: Procedure
Section VI: Complementary information
HCC will not be bound to accept any tender response. HCC reserves the right at any time without notice and without liability to any bidder to (I) withdraw from and/or abandon and/or defer this tender process at any time, and (ii) not to award any contract as a result of this tender process.
With out prejudice to the paragraph above, any framework agreement entered into by successful tenderers with HCC will be a call off agreement and services will be commissioned on an ‘as and when”‘ basis. HCC does not guarantee that a particular successful tenderer will be commissioned to provide a minimum level of services or any services at all.
See section VI.4.2)
VI.5)Date of dispatch of this notice:9.12.2013