Public relations services for Metropolitan Police Service

Supply of Communications and Public Relations Support.

UK-London: public relations services

2012/S 131-217945

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police Service
Property Procurement, 11th Floor, Empress State, Empress Approach, Lillie Road, West Brompton
For the attention of: Mr Bradley Gaston
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611531
E-mail: bradley.gaston@met.police.uk

Further information can be obtained from: Bluelight
Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight
Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Bluelight
Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Communications and Public Relations Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: UK Mainland, mainly within the Greater London area.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Services of a professional organisation for communication, press and public relations support.

II.1.6)Common procurement vocabulary (CPV)

79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Mayor’s Office for Policing and Crime (MOPAC) as the Contracting Authority is tendering for the supply of Communications and Public Relation (PR) Support Services to the Metropolitan Police Service (MPS) Property Services Department (PSD). The MOPAC/MPS is seeking through this tendering process to set up a single supplier framework with a suitably capable Contractor to provide these Services for an initial term of 36 months and a unilateral option of the MOPAC/MPS to extend for further periods up to a maximum of 12 months.
The Corporate Real Estate Major Change programme, approved by Management Board in 2010 seeks to improve estate utilisation and enhance the use and allocation of properties core to the estate. The estate currently comprises just under 1 000 000 sq m and in the order of 900 buildings. To facilitate the continual roll-out of the Corporate Real Estate strategy, MOPAC/MPS needs to undertake appropriate consultation and communication with stakeholders both internally and externally, at local, borough and regional levels.
The MPS Directorate of Media and Communication (DMC) has primary responsibility for press, public relations and communications issues for the MPS, however in delivering the Corporate Real Estate Major Change programme the MPS, Property Services Department (PSD) has a need for a specialist communications and PR consultancy to support in the key messages and undertake local community communication for town planning applications (including public consultation).
Scope of services:
— Preparation of consultation and supporting documents in regard to town planning applications.
— Preparation of statements of community engagement.
— Setting up, attending/ providing support at meetings and public presentations.
— Engagement with local councilors on real estate proposals.
— Preparation of documentation and presentational material for all Building openings / new builds etc. Writing documents for public issue.
— Preparation of internal communications.
— Presentation of articles for internet web pages.
— Providing responses to statutory enquiries.
Demonstrable experience and ability:
— Providing services of a similar nature particularly in relation to an operational and property / real estate environment.
— Knowledge of and experience of working with local, regional and central government bodies.
— In-depth understanding of London specific issues and policies.
— Understanding of the factors influencing and impacting upon the Corporate Real Estate Major Change Programme.
— Integrity, discretion and sensitivity.
— Ability to take on board flexible working arrangements; for example, a requirement to be based in MOPAC/MPS premises as requested.
The Service Provider employed under the Agreement may often have to work with other Service Providers. In these situations, the Service Provider will be expected to demonstrate their team working skills and commitment to collaborative working to ensure mutual benefits and the most successful outcome for the MOPAC/MPS.
Further information is provided in the PQQ documentation on www.bluelight.gov.uk.

Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The MOPAC/MPS is seeking through this tendering process to award a contract to a suitably capable Contractor to provide these Services for an initial term of 36 months with a unilateral option of the MOPAC/MPS to extend for further periods up to a maximum of 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 12

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

Minimum level(s) of standards possibly required:
Specific requirements and information will be provided in the PQQ and ITT which can be downloaded by accessing www.bluelight.gov.uk.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.9.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 8.10.2012 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All communications must be via the Bluelight portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sandip Shergill
8th Floor West, Empress State Building, Empress Approach, Lillie Road, Earls Court
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611540

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.7.2012