Public Sector Broadband Aggregation for Wales

Public Sector Broadband Aggregation for Wales

Expressions of interest are sought for commercial partner/s to provide a managed wide-area network and other managed IP services, referred to as PSBA, for public sector organisations in Wales and the immediate proximity.

United Kingdom-Cardiff: Telecommunications network

2013/S 151-263177

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Welsh Ministers
Contact point(s): http://www.etenderwales.bravosolution.co.uk
Cardiff
UNITED KINGDOM
Telephone: +44 2920826755

Internet address(es):

General address of the contracting authority: www.wales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Further information can be obtained from: The Welsh Ministers
Contact point(s): http://www.etenderwales.bravosolution.co.uk
Cardiff
UNITED KINGDOM
Telephone: +44 2920826755
Internet address: http://www.etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Welsh Ministers
Contact point(s): http://www.etenderwales.bravosolution.co.uk
Cardiff
UNITED KINGDOM
Telephone: +44 2920826755
Internet address: http://www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: The Welsh Ministers
Contact point(s): http://www.etenderwales.bravosolution.co.uk
Cardiff
UNITED KINGDOM
Telephone: +44 2920826755
Internet address: http://www.etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see Section 5.2 of the Project Information Memorandum

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Public Sector Broadband Aggregation for Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Expressions of interest are sought for commercial partner/s to provide a managed wide-area network and other managed IP services, referred to as PSBA, for public sector organisations in Wales and the immediate proximity.
The Contracting Authority is acting on behalf of a range of stakeholders as defined in Section 11.1.6 below. Not all public sector stakeholders commit to place an order for any or all services through the procurement process.
The provider will, inter alia:
— provide reliable managed wide area networking and associated services to public sector premises and potentially also, if required, to organisations affiliated to the public sector such as, but not limited to: dentists, charitable organisations, private sector partners, opticians or pharmacies and other organisations involved in public sector service delivery;
— sustainably maintain best value as the telecoms market, technology and requirements develop over the life of the contract either by sub-letting short term contracts to a number of network providers or through an alternative equivalent arrangement;
— maintain and implement operational procedures and standards to fulfil and satisfy the demands of the public sector and in response to public sector policy demands, including adherence to relevant UK Government PSN standards;
— evaluate and trial new networking technology for the life of the contract and maintain services in line with evolving business needs and technical opportunities, exploiting relevant opportunities to maximise value from the network infrastructure;
— provide technical, commercial, migration, training, support and other associated services;
— work alongside staff from the public sector who will provide specialist business and procedural expertise.
The Contracting Authority is seeking expressions of interest from integrators with a track record in providing integrated network solutions as well as telecommunications providers. Telecommunications providers will need to demonstrate interworking with other telecommunications providers to deliver a blended, best value, solution to all locations.
Further detail is included in the Pre-Qualification Questionnaire which is available from bravosolutions etendring portal until the date specified in Section IV.3.4.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: +44 8003684850/ Fax: +44 2070600480

Full information in accessing the portal is found in Section VI.3.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 30930 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

32412100, 64200000, 72720000, 32430000, 32412000, 32412110, 32500000, 32524000, 32521000, 32522000, 64227000, 45232300, 32425000, 50332000, 45231600, 50334400, 72410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority (including successors to its functions and organisations created as a result of reorganisation or organisational changes) is procuring on behalf of itself and the following bodies delivering public services within Wales and the immediate proximity (including local bodies’ successors to their functions and organisations created as a result of reorganisation or organisational changes):
— Unitary Authorities (including groups of unitary authorities) delivering public services within Wales and the immediate proximity.
— All health boards, National Health Service Trusts, social care organisations and any other person (s) or body established or financed under the National Health Service Act 1977 as amended and future bodies (e.g. Foundation Trusts and Clinical Commissioning Groups) associated with the delivery of healthcare within Wales and the immediate proximity.
— Schools.
— Higher and Further Education establishments with sites in Wales and the immediate proximity. A list of current organisations is below under the heading “HE/FE”
— Fire and Rescue services and Police Forces.
— Welsh Government Sponsored Bodies, including, but not confined to Natural Resources Wales, Arts Council of Wales, Sports Council for Wales,
— Wales Audit Office.
— Care Council for Wales.
— Third sector.
— Local offices of national public sector departments and agencies.
— Bodies (including undertakings) (1) acting as agents for (2) providing services to or on behalf of or (3) collaborating with any of the foregoing contracting authorities may be given access to the Services for the purpose only of fulfilling their obligations in such capacity and for so long only as they are doing so.
A list of the current major organisations described in this section can be found under their respective headings in section 5.2 of the Project Information Memorandum.
Welsh Government will be the contracting party for the purpose of the overarching agreement.
The contract will be let for a period of 7 years with the option at the sole discretion of the contracting authority to extend for a further 7 years in tranches of 3 years + 2 years + 2 years.
Estimated value excluding VAT:
Range: between 140 000 000 and 420 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the invitation to participate in dialogue (ITPD) documents.
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to participate in dialogue (ITPD) documents. Payment terms will be indicated in the contract documents. Tenders to be priced in GBP. Payment to be made in GBP only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The pre qualification questionnaire (PQQ), which is available on request, will provide the details. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended) / Article 45 EU Directive 2004/18/EC.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see information contained within the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please see information contained within the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see information contained within the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please see information contained within the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 12
Objective criteria for choosing the limited number of candidates: Please see project information memorandum contained within the prequalification accessible through http://www.etenderwales.bravosolution.co.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C005 2013 14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English and Welsh
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Authority will not accept PQQ submissions after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Authority reserves the right to award the contract in whole or in part.
The Authority reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
In relation to section II.1.9 above – variants will be accepted to the extent permitted (if at all).
The Authority is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, the Authority will explore proposals (at dialogue stage) that deliver its social, economic and environmental sustainability objectives, , including (but not limited to) opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project In addition contract performance conditions may relate to social, economic and environmental considerations
If you require documentation in an alternative format, please contact the named contact point in this document who will be able to provide a more suitable format. For example, Braille, large print, Word document or audio format.
E-tender information:
— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 14:00 pm
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’
— The etender references for this contract are: Project_25925 and PQQ_30930
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page.
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly.
(WA Ref:283)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.8.2013