Public Sector Global Travel and Venue Solutions – Crown Commercial Service Framework

Public Sector Global Travel and Venue Solutions – Crown Commercial Service Framework

Crown Commercial Service as the authority is putting in place a Framework Agreement for use by UK public sector bodies identified at VI.3 (and any future successors to these organisations), which include Central Government Departments and their arm’s length bodies and agencies, non departmental public bodies, NHS bodies and local authorities.

United Kingdom-Liverpool: Travel management services

2019/S 242-594966

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: The Capital Building 9th Floor, Old Hall Street
Town: Liverpool
NUTS code: UK
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gsi.gov.uk
Telephone: +44 3450103503
Internet address(es):Main address: https://www.gov.uk/ccs

Address of the buyer profile: https://crowncommercialservice.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://crowncommercialservice.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: Public procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Public Sector Global Travel and Venue Solutions

Reference number: RM6164 Public Sector Global Travel and Venue Solutions

II.1.2)Main CPV code

63516000

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service as the authority is putting in place a framework agreement for use by UK public sector bodies identified at VI.3 (and any future successors to these organisations), which include Central Government Departments and their arm’s length bodies and agencies, non departmental public bodies, NHS bodies and local authorities.

The above contracting authority(s) have a need for travel booking solutions services.

The travel booking solutions services covered by this procurement have been sub-divided into 2 lots namely:

Lot 1: (Solution A) domestic and international travel and venue find booked from UK and overseas points of sale;

Lot 2: (solution B) Domestic and international travel and venue find booked from UK points of sale.

Crown Commercial Service reserves the right for an electronic auction to be held by contracting authority(s) during further competition among the parties to the framework agreement(s).

II.1.5)Estimated total value

Value excluding VAT: 196 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Solution A

Lot No: 1

II.2.2)Additional CPV code(s)

30196100
55120000
63516000
79997000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

In the UK and Overseas.

II.2.4)Description of the procurement:

Domestic and international travel and venue find booked from UK and overseas points of sale.

Please not for Lot 1 — Cyber Essentials Plus is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products and services. The Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials Plus scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.To participate in this lot, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Plus, for services under and in connection with this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Solution B

Lot No: Lot 2

II.2.2)Additional CPV code(s)

30196100
55120000
63515000
63516000
79997000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Primarily in the UK.

II.2.4)Description of the procurement:

Domestic and international travel and venue find booked from UK points of sale.

Please note for Lot 2 — Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products and services. The Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.To participate in this lot, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to the bid pack.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to the bid pack.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to the bid pack.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 156-385221

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/01/2020
Local time: 15:01
Information about authorised persons and opening procedure:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The value provided in Section II.1.5) is an estimate. We cannot guarantee to suppliers any business through this framework.

The duration will be a maximum of 4 years, with the first term being 3 years, with a further possible extension of 1 year. For Lot 2 Solution B a framework agreement will be awarded to 3 suppliers. The maximum number of bidders for this framework may increase where (2) or more suppliers have tied scores in last position. We also reserve the right to award a framework to to any bidders whose final score is within 1 % of the last position. This only applies to Lot 2.

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. Bidders should make themselves aware of the changes as it may impact on this requirement.The link below to Gov.uk provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications

The framework agreement will utilise the Public Sector Contract. Core terms can be found at https://www.gov.uk/government/publications/the-public-sector-contract-core-terms

All schedules and specific documentation will be included within the bid pack at https://crowncommercialservice.bravosolution.co.uk

Where access is unrestricted and free of charge.

Electronic auctions may form part of any further competition process under this framework agreement.

As part of this contract notice the following documents can be accessed at https://www.contractsfinder.service.gov.uk/Notice/Manage/Details/748f0714-f832-4944-a47d-9d54f1bf5d62

1) Contract notice transparency information for the agreement;

2) Contract notice authorised customer List;

3) Rights reserved for CCS Framework;

4) Lot structure and number of awards (if applicable)

Registering for access:

This procurement will be managed electronically via the BravoSolution eSourcing tool. This will be the route for sharing all information and communicating with potential providers. If you have recently registered on the BravoSolution portal for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

To register:

1) Go to the URL: https://crowncommercialservice.bravosolution.co.uk

2) Select the link ‘I am a new supplier user’;

3) Read and agree to the portal user agreement;

4) Complete the registration form, providing information including:

— the full legal name of your organisation,

— your company registration number,

— your DUNS number — a unique 9-digit number provided to organisations free of charge by Dun and Bradstreet,

— user and contact details.

Once registered on the BravoSolution eSourcing tool, you will be able to express your interest in this specific procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: if you require additional users from your organisation to see the invitation to tender ITT, do not repeat the above process as this will create a new separate organisation account; instead the registered user can add additional users to the existing supplier organisation account via ‘User Management’ > ‘Manage Users’ > ‘Users’ > ‘Create’.

Expressing an interest:

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard select the link ITTs Open to All Suppliers;

3) On the ‘ITTs Open to All Suppliers’ webpage you will see 1 or more procurements listed, click on the procurement name you wish to access;

4) Click on Express Interest at the top of the next screen;

5) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing Help-desk operated by BravoSolution by email at help@bravosolution.co.uk or call 0800 069 8630.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Crown Commercial Service
Postal address: Rosebery Court, St Andrew’s Business Park.
Town: Norwich
Postal code: NR7 0HS
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/12/2019