Public Wi-fi Concession Contract  – Rotherham Town Centre

Public Wi-fi Concession Contract  – Rotherham Town Centre

Design, implementation, operation and maintenance of a wireless network.

United Kingdom-Rotherham: Internet network

2019/S 202-491599

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Rotherham MBC
Postal address: Riverside House, Main Street
Town: Rotherham
NUTS code: UKE31
Postal code: S60 1AE
Country: United Kingdom
Contact person: Ms Angela Wilson
Telephone: +44 1709334551

Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


17-071 Public Wi-fi Rotherham Town Centre

Reference number: DN435231

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Rotherham Metropolitan Borough Council is looking to award a contract for a concession in respect of the design, implementation, operation and maintenance of a wireless network delivering a high wireless service across Rotherham Town Centre.

Please note the following important dates

(a) visits by bidders to view buildings in coverage for the purpose of informing proposed device locations on other than Street furniture 24.10.2019;

(b) deadline for receipt of tender clarifications in relation to the concession agreement 29.10.2019;

(c) deadline for clarifications in relation to all other clarifications 8.11.2019;

(d) tender return date 14.11.2019 noon.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE31
Main site or place of performance:

Rotherham Town Centre and Clifton Park.

II.2.4)Description of the procurement:

Rotherham Metropolitan Borough Council is looking to award a contract for a concession in respect of the design, implementation, operation, and maintenance of a wireless network delivering a high wireless service across Rotherham Town Centre.

The primary purpose of this project is to provide free of charge public access Wi-Fi connectivity to the Internet in the Rotherham indoor market and outdoor area, Rotherham town centre, and Clifton Park.

The Council will grant the concessionaire a concessionary agreement to affix wireless equipment/devices to, but not limited to Street Light Columns (Service Assets) and buildings. The list of service assets can be found in ITT part 1 — Annex 1 Street Furniture for use by Town Centre C Wi-Fi. Service assets are defined as such assets/buildings owned or controlled by the Council to which the provider requires access or possession for the purpose of delivering the free public Wi-Fi services.

Phase 1 of the implementation (Rotherham Markets) and mobilisation is expected to commence on or around 3.3.2020 with expected completion within 6 months. The concession activities for phase 1 and the commencement of implementation of phase 2 (the rest of the area Rotherham area within scope are expected commence therefore on or around September 2020. Phase 2 of the implementation is expected to be completed within 9 months and concession activities for phase 2 are expected to commence on or around the end of May 2021. The initial 7 year contract is therefore expected to end on or around September 2027 with the potential 3 year extension (Up to) ending on or around September 2030. Concessionaires are able to complete and start phases earlier if they wish to do so or run the 2 phases in tandem providing the implementation of phase 1 is competed within the 6 month period specified. Extension periods may take any combination e.g., 3 x 12 months or 1 x 36 months, etc. Extension periods will be agreed at contract reviews and are at the sole discretion of the Council and subject to performance.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

Refer to II.2.4) above.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A market engagement exercise has been completed to establish the value of this contract to a concessionaire and confirm RMBC’s understanding /intentions in terms of the concession term. No feedback has been received and no objection to the contract terms.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 179-436096

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/11/2019
Local time: 12:00

Legal Services, internal audit, Council members and external agencies contributing to funding may be present. Such persons must agree to observe commercial confidentiality and be bound by the requirements of the Local Government Act 1972, as amended.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The original 7 year contract term ends on or around 27.9.2027. There is an option to extend for up to 3 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The tender documents are available from with reference DN435231

For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the YORtender helpdesk on 0330 005 0352 or

VI.4)Procedures for review

VI.4.1)Review body

Official name: Rotherham Metropolitan Borough Council
Postal address: Riverside House, Main Street
Town: Rotherham
Postal code: S60 1AE
Country: United Kingdom
Telephone: +44 1709334755
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 87 of the Public Contract Regulations, the Council will be observing a 10 day standstill period.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: