Purchase of Finance System
The University of Lincoln is seeking to purchase a Finance Solution capable of delivering the organisations regulatory commitments (e.g. HMRC / HEFCE compliant reporting) and effectively managing the University’s financial processes.
United Kingdom-Lincoln: Financial analysis and accounting software package
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Lincoln
Contact point(s): Please do not contact the University of Lincoln directly to request involvement in this opportunity. All necessary pre-qualification documentation and the associated Supplier Briefing Pack is to be obtained only via the University”s e-tendering site at https://in-tendhost.co.uk/lincoln
For the attention of: Sally Hopkin, Procurement Manager, Enabling the Business
LN6 7TS Lincoln
Telephone: +44 1522886619
General address of the contracting authority: www.lincoln.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/lincoln/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKF30
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
— Management Accounting
— Financial Accounting and Tax
— Budget Management
— Procure to Payment
— Sourcing (optional module)
— Accounts Receivable
— Treasury Management
The solution must be able to support the financial management needs of the University now and in the future. The University currently has circa 14 000 students and 2 000 staff across a number of campuses, including distance learning students and international students.
The successful solution provider will provide the solution, manage implementation of the solution into the University (including data migration from the existing solution) and maintain and support the solution for the life of the contract, including managing delivery of any solution upgrades.
The solution must be capable of interfacing with a number of the University’s core systems including but not limited to:
— HR / Payroll solution,
— Student Management solution,
—Estates Management solution (Planon).
II.1.6)Common procurement vocabulary (CPV)
48440000, 48490000, 48444000, 48443000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Proposed solutions will be assessed against the published requirement and evaluation criteria.
II.2.2)Information about options
Description of these options: Option to extend the contract term up to an additional 5 years in total.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: These are set our in the PQQ.
The information and documentation required is set out in the PQQ which can be obtained from the electronic tendering portal address in section I.1. The contracting authority will not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set our in the PQQ.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Information regarding pre-qualification and selection is set out in the pre-qualification questionnaire (PQQ) which can be obtained from the electronic tendering portal referred to in section I.1 of this notice.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The information and/or documents for this opportunity are only available by visiting the e-tendering portal referred to in I.1 of this notice and accessing the Tenders tab and clicking on current. If you have not already done so, you will need to register on this site to access the Supplier Briefing Pack and the pre-qualification questionnaire.
If you are already registered you will not need to register again, simply use your existing user-name and password. If you have any questions on how to use this website please contact the In-Tend Support Team via firstname.lastname@example.org or call them on +44 8455578079 or +44 1144070065.
The right is reserved not to proceed or not to enter into any contract for the whole or part of the proposed procurement.
The University of Lincoln will not be liable for any costs incurred by any person or organisation expressing an interest in tendering for this opportunity.
VI.4.2)Lodging of appeals
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (as amended) provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: