Purchase and Hire of Power Tools

We are seeking proposals from the market place to understand and assess the potential benefits to our business of leasing, hiring and purchasing tools outright.

United Kingdom-Portsmouth: Power tools

2018/S 003-002818

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

VIVID
7544
VIVID, Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Contact person: Mrs Samantha Coonan
Telephone: +44 2392896764
E-mail: samantha.coonan@vividhomes.co.uk
NUTS code: UKJ3Internet address(es):Main address: http://www.vividhomes.co.uk

Address of the buyer profile: http://www.vividhomes.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurement.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

VIVID — Purchase and Hire of Power Tools

Reference number: DN312710

II.1.2)Main CPV code

43830000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

VIVID has approximately 250 trade-staff who carry out repair and maintenance services to our 30,000 properties. We need to ensure that all of these staff are equipped with safe, suitable and adequate power tools in order for them to complete their daily tasks.

VIVID currently leases all of their tools, with a small selection being hired when required. We are seeking proposals from the market place to understand and assess the potential benefits to our business of leasing, hiring and purchasing tools outright.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

II.2)Description

II.2.1)Title:

Lot 1 — Purchase of Power Tools

Lot No: 1

II.2.2)Additional CPV code(s)

43830000

44510000

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

For more information, please view the tender documentation.

The estimated value of this Lot is unknown and would be a one-off purchase if it is deemed to be the most economically advantageous for VIVID.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in days: 30

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Short-Term Plant & Tool Hire

Lot No: 2

II.2.2)Additional CPV code(s)

43830000

44510000

II.2.3)Place of performance

NUTS code: UKJ3

Main site or place of performance:

Various locations throughout Hampshire.

II.2.4)Description of the procurement:

For more information, please view the tender documentation.

The value of this Lot is approximately 100k per annum.

II.2.5)Award criteria

Criteria below

Cost criterion – Name: Price / Weighting: 70

Cost criterion – Name: Quality / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

In the event that this Lot is awarded, it is VIVID’s intention to award the contract for 3 years with an option to extend for a further 2 years, subject to performance monitoring.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — Long-Term Plant & Tool Hire

Lot No: 3

II.2.2)Additional CPV code(s)

44510000

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

For more information, please view the tender documentation.

This Lot requests a price for long-term hire for all of our tools. The estimated value of this Lot unknown and would only be awarded if it is deemed to be the most economically advantageous for VIVID.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

In the event that this Lot is awarded, it is VIVID’s intention to award the contract for 3 years with an option to extend for a further 2 years, subject to performance monitoring.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/02/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/02/2018

Local time: 13:00

Place:

Any VIVID location using Pro-Contract.

Information about authorised persons and opening procedure:

This Tender will be opened electronically by Ian Lichfield (Procurement Manager).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

It is VIVID’s intention to award the contract for 3 years with an option to extend for a further 2 years, subject to performance monitoring.

In the event of Lot 1 being awarded, this will be a one-off purchase of tools.

VI.2)Information about electronic workflows

VI.3)Additional information:

As a result of the merger between First Wessex and Sentinel Housing Associations under which VIVID was created, there will be a period of ongoing structural and operational changes, the outcomes of which may affect this contract. Potential impacts on this contract may be the reduction, increase or cessation of our requirements under specific lots.

VI.4)Procedures for review

VI.4.1)Review body

VIVID
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Telephone: +44 2392896819
E-mail: Procurement.admin@vividhomes.co.ukInternet address:www.vivid.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/01/2018

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