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Purchase of Fitness Equipment and Accessories
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Purchase of Fitness Equipment and Accessories

Monday, 8 February 2016, 11:24

Purchase of Fitness Equipment and Accessories

The tender has 8 Lots which consist of the following: Lot 1 — New Fitness Equipment & ICT Solution– Budget 296 000 GBP. Lot 2 — Specialist Cross Trainer — Budget — 9 000 GBP. Lot 3 — Free-weight and loose equipment — Budget — 16 000 GBP.

United Kingdom-Stretford: Health services

2016/S 025-039791

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Metropolitan Borough Council
Trafford Town Hall, Talbot Road
For the attention of: Miss Heather Stanton
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 7793981067
E-mail: heather.stanton@star-procurement.gov.uk

Internet address(es):

General address of the contracting authority: http://www.rochdale.gov.uk/

Address of the buyer profile: https://procontract.due-north.com/

Electronic access to information: https://procontract.due-north.com/

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/

Further information can be obtained from: Rochdale Metropolitan Borough Council
Trafford Town Hall, Talbot Road
For the attention of: Miss Heather Stanton
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 7793981067
E-mail: heather.stanton@star-procurement.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rochdale Metropolitan Borough Council
Trafford Town Hall, Talbot Road
For the attention of: Miss Heather Stanton
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 7793981067
E-mail: heather.stanton@star-procurement.gov.uk

Tenders or requests to participate must be sent to: Rochdale Metropolitan Borough Council
Trafford Town Hall, Talbot Road
For the attention of: Miss Heather Stanton
M32 0TH Stretford
UNITED KINGDOM
Telephone: +44 7793981067
E-mail: heather.stanton@star-procurement.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Phase 3: Link4Life Purchase of Fitness Equipment and Accessories.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Link4Life are seeking to procure the various pieces of CV, Resistance and Free Weight Equipment. Each set of equipment has detailed features which are required. Bidders are asked to provide a price for ALL pieces of equipment. Bidders will not be able to quote and supply part of the equipment.
Link4Life acknowledge the extremely important role of technology within health & fitness and everyday life. With technological innovations being exponential. Link4Life requires an equipment supplier that can assist them in being agile enough to adapt and embrace changing technologies to keep them at the forefront of industry trends. Such openness to embrace new technologies will enable Link4Life to continually attract and retain members in an increasingly technological world.
The tender has 8 Lots which consist of the following:
Lot 1 — New Fitness Equipment & ICT Solution– Budget 296 000 GBP
Lot 2 — Specialist Cross Trainer — Budget — 9 000 GBP
Lot 3 — Free-weight and loose equipment — Budget — 16 000 GBP
Lot 4 — Functional training rig and flooring — Budget — 16 000 GBP
Lot 5 — Vibration — Budget — 19 000 GBP
Lot 6 — Refurbishment of Resistance Equipment — Budget — 8 000 GBP
Lot 7 — Free Weight and Resistance Flooring — Budget — 15 000 GBP
Lot 8 — Tradeout.

II.1.6)Common procurement vocabulary (CPV)

85100000, 31600000, 48100000, 92600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Link4Life are seeking to procure the various pieces of CV, Resistance and Free Weight Equipment. Each set of equipment has detailed features which are required. Bidders are asked to provide a price for ALL pieces of equipment. Bidders will not be able to quote and supply part of the equipment.
Link4Life acknowledge the extremely important role of technology within health & fitness and everyday life. With technological innovations being exponential. Link4Life requires an equipment supplier that can assist them in being agile enough to adapt and embrace changing technologies to keep them at the forefront of industry trends. Such openness to embrace new technologies will enable Link4Life to continually attract and retain members in an increasingly technological world.
Lots are as follows:
Lot 1 — Fitness Equipment and ICT Solution.
Lot 2 — Specialist Cross Trainer.
Lot 3 — Free Weight and Loose Equipment.
Lot 4 — Functional Training Rig and Flooring.
Lot 5 — Vibration Plates.
Lot 6 — Refurbishment of Existing Equipment.
Lot 7 — Free Weight and Resistance Flooring.
Lot 8 — Tradeout.
Bidders are asked to bid for one or more Lots where appropriate.

II.2.2)Information about options

Options: yes
Description of these options: The specification is clear as to what is required to fulfil this contract however, variants to the specification will be considered within budget. The council has the right to reject any variants it does not feel meets the specification or is inappropriate. The equipment needs to be in situ by 20.6.2016.
Provisional timetable for recourse to these options:
in days: 90 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 20.6.2016

Information about lots

Lot No: 1 Lot title: Fitness Equipment and ICT Solution

1)Short description

See the specification document for full details of what is required.

2)Common procurement vocabulary (CPV)

85100000, 31600000, 48100000, 92620000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 2 Lot title: Specialist Cross Trainer

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92620000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 3 Lot title: Free Weight and Loose Equipment

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 4 Lot title: Functional Training Rig and Flooring

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 5 Lot title: Vibration Plates

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 6 Lot title: Refurbishment of Existing Equipment

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 7 Lot title: Free Weight and Resistance Flooring

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Lot No: 8 Lot title: Tradeout

1)Short description

See the specification document for full details.

2)Common procurement vocabulary (CPV)

85100000, 92600000

3)Quantity or scope

See the specification document for full details.

4)Indication about different date for duration of contract or starting/completion

Starting 1.6.2016. Completion 20.6.2016

5)Additional information about lots

See the specification document for full details.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the contract document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the specification.
Minimum level(s) of standards possibly required:
As per the specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

R463
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Completion and installation to be by 20.6.2016. Organisations are required to register with the Chest at https://procontract.due-north.com/ where the documents are available to download. Tenders must then be uploaded back onto the Chest website by 12:00, noon on or before the 4.3.2016. Contractors must be able to provide the goods as per the specification document.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.2.2016