Purchase or Long-Term Hire of up to 14 Adapted Minibuses

Purchase or Long-Term Hire of up to 14 Adapted Minibuses

Lot 1: Outright Purchase of Adapted Minibus with Wheelchair Lift for up to 8 Passengers. Lot 2: Outright Purchase of Adapted Minibus for up to 8 Passengers. Lot 3a: Outright Purchase of Adapted Minibus with Wheelchair Lift for up to 15 Passengers. Lot 3b: Contract Hire Without Maintenance of Adapted Minibus with Wheelchair Lift for up to 15 Passengers.

UK-Swansea: vehicle bodies

2012/S 184-302681

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea
City and County of Swansea, Civic Centre, Oystermouth Road
For the attention of: Mr Adrian Osborne
SA1 3SN Swansea
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://https://etenderwales.bravosolution.co.uk

Address of the buyer profile: http://https://etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Economic and financial affairs
Education
Environment
General public services
Housing and community amenities
Recreation, culture and religion
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Purchase or Long-Term Hire of up to 14 Adapted Minibuses.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Swansea, Wales, UK.
NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lot 1: Outright Purchase of Adapted Minibus with Wheelchair Lift for up to 8 Passengers.
Lot 2: Outright Purchase of Adapted Minibus for up to 8 Passengers.
Lot 3a: Outright Purchase of Adapted Minibus with Wheelchair Lift for up to 15 Passengers.
Lot 3b: Contract Hire Without Maintenance of Adapted Minibus with Wheelchair Lift for up to 15 Passengers.
N.B. Tenderers are not required to tender for all lots.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

34210000, 34121000, 34114400, 34211100, 34114300, 34100000, 34115200, 34120000, 50117100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: Up to 2 units.
Lot 2: Up to 2 units.
Lot 3: Up to ten units across Lots 3a and 3b.
Contract will therefore be for the supply of up to 14 vehicles.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (Lot 3b only) (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee (see tender documents for full details).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Chassis Warranty (Lots 1, 2, 3a and 3b). Weighting 5 %

2. Chassis Warranty Agent(s) Proximity (Lots 1, 2, 3a and 3b). Weighting 5 %

3. Wheelchair Lift Warranty (Lots 1, 3a and 3b). Weighting 5 %

4. Wheelchair Lift Warranty Agent Proximity (Lots 1, 3a and 3b). Weighting 5 %

5. Vehicle Delivery Period (Lots 1, 2, 3a and 3b). Weighting 15 %

6. Price (Lots 1, 3a and 3b). Weighting 65 %

7. Price (Lot 2). Weighting 75 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCS/CFS/026/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.10.2012 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 182 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 31.10.2012 – 12:01
Place:

Legal, Democratic Services and Procurement, Civic Centre, Swansea, SA1 3SN.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Legal, Democratic Services and Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The City and County of Swansea will be conducting this procurement exercise through the xchangewales e-Tendering portal at www.etenderwales.bravosolution.co.uk. All information shall be downloaded and returned though this channel. For assistance, please contact the eTendering Helpdesk using the contact details on the website. The ITT Code required to locate this tendering opportunity is 37143.

Buy4Wales Reference Number: 31898.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

City and County of Swansea
Legal, Democratic Services and Procurement, Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

City and County of Swansea
Legal, Democratic Services and Procurement, Civic Centre, Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.5)Date of dispatch of this notice:21.9.2012