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Queen’s University Belfast Cleaning Contract
Cleaning

Queen’s University Belfast Cleaning Contract

Monday, 14 March 2016, 9:29

Queen’s University Belfast Cleaning Contract

Provision of Cleaning and Ancillary Services.

United Kingdom-Belfast: Cleaning services

2016/S 048-080025

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen’s University Belfast
Procurement Office, University Road
For the attention of: Louise Taggart
BT7 1NN Belfast
UNITED KINGDOM
Telephone: +44 2890973026
E-mail: l.taggart@qub.ac.uk

Internet address(es):

General address of the contracting authority: www.qub.ac.uk

Address of the buyer profile: www.qub.ac.uk/po

Further information can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Tenders or requests to participate must be sent to: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

QUB/1393/16 Provision of Cleaning and Ancillary Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Belfast.

NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University wishes to appoint a competent contractor(s) for the provision of cleaning services. Cleaning requirements for the University’s buildings is apportioned by a hybrid mix of in-house and out-sourced services. This proposed contract covers the out-sourced cleaning requirements of the University and is divided into the following 2 Lots:
Lot 1
Lot 1 is for the provision of Bar Cleaning Services to the Students’ Union. The Students’ Union (SU) is sited at 77-87 University Road and caters for the needs of the University’s student population. During term time, it is open 7 days per week providing catering, bar facilities, entertainment, bookable rooms, advice centre and a retail shop. The building also contains several tenant retailers including a bookshop, two cafes and a beauty salon. Students’ Union events and activities run throughout the year with a more concentrated programme during the academic year, normally running from September to May.
Lot 2
Lot 2 is for the provision of daytime cleaning and ancillary services to University Buildings. The following areas are currently included; Lennoxvale, Rugby Road, Botanic Avenue, University Road, Fitzwilliam Street, College Park, University Street, Malone Sports, ECIT, RVH site and the Marine Biology Centre in Portaferry.
The University also has a requirement for a number of demand type services that the contractor will be called upon to perform, for example; deep and high level cleaning and flood restoration. There are also some ancillary services, including barrier matting, supply and laundry of roller towels and outdoor janitor duties.
Tenderers are invited to tender for either Lot 1 or Lot 2 or both. Lots will be evaluated independently and the University reserves the right to award each Lot separately.
Tenderers should note that the University Estate is continuously evolving with new buildings being added and old ones removed. The University offers no guarantee that the current volume of work will continue throughout the period of the contract.

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 is for the provision of Bar Cleaning Services to the Students’ Union. The Students’ Union (SU) is sited at 77-87 University Road and caters for the needs of the University’s student population. During term time, it is open 7 days per week providing catering, bar facilities, entertainment, bookable rooms, advice centre and a retail shop. The building also contains several tenant retailers including a bookshop, two cafes and a beauty salon. Students’ Union events and activities run throughout the year with a more concentrated programme during the academic year, normally running from September to May. The appointment will initially be for twelve months with provision for four optional 12-month extensions, subject to agreement and satisfactory performance.
Lot 2 is for the provision of daytime cleaning and ancillary services to University Buildings. The following areas are currently included; Lennoxvale, Rugby Road, Botanic Avenue, University Road, Fitzwilliam Street, College Park, University Street, Malone Sports, ECIT, RVH site and the Marine Biology Centre in Portaferry. The appointment will initially be for thirty six months with provision for two optional 12-month extensions, subject to agreement and satisfactory performance.
Estimated value excluding VAT:
Range: between 550 000 and 650 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Lot 1 — The appointment will initially be for twelve months with provision for four optional 12-month extensions, subject to agreement and satisfactory performance.
Lot 2 — The appointment will initially be for thirty six months with provision for two optional 12-month extensions, subject to agreement and satisfactory performance.

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Provision of Bar Cleaning Service for the Students’ Union

1)Short description

Lot 1 is for the provision of Bar Cleaning Services to the Students’ Union.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

The appointment will initially be for 12 months with provision for four optional 12-month extensions, subject to agreement and satisfactory performance.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Provision of Daytime Cleaning and Ancillary Services to University

1)Short description

Lot 2 is for the provision of daytime cleaning and ancillary services to University Buildings.
The University also has a requirement for a number of demand type services that the contractor will be called upon to perform, for example; deep and high level cleaning and flood restoration. There are also some ancillary services, including barrier matting, supply and laundry of roller towels and outdoor janitor duties.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

The appointment will initially be for 36 months with provision for 2 optional 12-month extensions, subject to agreement and satisfactory performance.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out within the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out within the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out within the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documentation.
Minimum level(s) of standards possibly required: As set out within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the tender documentation.
Minimum level(s) of standards possibly required:
As set out within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QUB/1393/16

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 12 — 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.3.2016