Queen’s University Belfast Cleaning Contract
Provision of Cleaning and Ancillary Services.
United Kingdom-Belfast: Cleaning services
2016/S 048-080025
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Queen’s University Belfast
Procurement Office, University Road
For the attention of: Louise Taggart
BT7 1NN Belfast
UNITED KINGDOM
Telephone: +44 2890973026
E-mail: l.taggart@qub.ac.uk
Internet address(es):
General address of the contracting authority: www.qub.ac.uk
Address of the buyer profile: www.qub.ac.uk/po
Further information can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be sent to: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Belfast.
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Lot 1
Lot 1 is for the provision of Bar Cleaning Services to the Students’ Union. The Students’ Union (SU) is sited at 77-87 University Road and caters for the needs of the University’s student population. During term time, it is open 7 days per week providing catering, bar facilities, entertainment, bookable rooms, advice centre and a retail shop. The building also contains several tenant retailers including a bookshop, two cafes and a beauty salon. Students’ Union events and activities run throughout the year with a more concentrated programme during the academic year, normally running from September to May.
Lot 2
Lot 2 is for the provision of daytime cleaning and ancillary services to University Buildings. The following areas are currently included; Lennoxvale, Rugby Road, Botanic Avenue, University Road, Fitzwilliam Street, College Park, University Street, Malone Sports, ECIT, RVH site and the Marine Biology Centre in Portaferry.
The University also has a requirement for a number of demand type services that the contractor will be called upon to perform, for example; deep and high level cleaning and flood restoration. There are also some ancillary services, including barrier matting, supply and laundry of roller towels and outdoor janitor duties.
Tenderers are invited to tender for either Lot 1 or Lot 2 or both. Lots will be evaluated independently and the University reserves the right to award each Lot separately.
Tenderers should note that the University Estate is continuously evolving with new buildings being added and old ones removed. The University offers no guarantee that the current volume of work will continue throughout the period of the contract.
II.1.6)Common procurement vocabulary (CPV)
90910000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 2 is for the provision of daytime cleaning and ancillary services to University Buildings. The following areas are currently included; Lennoxvale, Rugby Road, Botanic Avenue, University Road, Fitzwilliam Street, College Park, University Street, Malone Sports, ECIT, RVH site and the Marine Biology Centre in Portaferry. The appointment will initially be for thirty six months with provision for two optional 12-month extensions, subject to agreement and satisfactory performance.
Estimated value excluding VAT:
Range: between 550 000 and 650 000 GBP
II.2.2)Information about options
Description of these options: Lot 1 — The appointment will initially be for twelve months with provision for four optional 12-month extensions, subject to agreement and satisfactory performance.
Lot 2 — The appointment will initially be for thirty six months with provision for two optional 12-month extensions, subject to agreement and satisfactory performance.
II.2.3)Information about renewals
Information about lots
Lot No: 1 Lot title: Provision of Bar Cleaning Service for the Students’ Union
1)Short description
2)Common procurement vocabulary (CPV)
90910000
3)Quantity or scope
Lot No: 2 Lot title: Provision of Daytime Cleaning and Ancillary Services to University
1)Short description
The University also has a requirement for a number of demand type services that the contractor will be called upon to perform, for example; deep and high level cleaning and flood restoration. There are also some ancillary services, including barrier matting, supply and laundry of roller towels and outdoor janitor duties.
2)Common procurement vocabulary (CPV)
90910000
3)Quantity or scope
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As set out within the tender documentation.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out within the tender documentation.
III.2.3)Technical capacity
As set out within the tender documentation.
Minimum level(s) of standards possibly required:
As set out within the tender documentation.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 12 — 60 months.
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: