Radio Communication Equipment

Radio Communication Equipment

1) Repeaters and associated ancillaries; 2) VHF/UHF Hand portable radios, mobile transceivers, fixed mobiles transceivers and ancillary products ; and 3) Digital mobile radio network which provides software management and centrally managed services.

UK-Milton Keynes: Portable radios

2013/S 060-100123

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

FCO Services, the Trading Fund of the Foreign and Commonwealth Office (FCO)
Hanslope Park
Contact point(s): Procurement and Commercial Contracts Group
For the attention of: Paul Hanley
MK19 7BH Milton Keynes
UNITED KINGDOM
Telephone: +44 1908515225
E-mail: paul.hanley@fco.gov.uk
Fax: +44 1908515863

Internet address(es):

General address of the contracting authority: www.fcoservices.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Foreign Affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision for Radio Communication Equipment and Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

FCO Services wishes to procure the services of a supplier to provide the following:
1) Repeaters and associated ancillaries;
2) VHF/UHF Hand portable radios, mobile transceivers, fixed mobiles transceivers and ancillary products ; and
3) Digital mobile radio network which provides software management and centrally managed services.
II.1.6)Common procurement vocabulary (CPV)

32344280, 32418000, 92210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The primary duties of the successful Provider will include but not be limited to the supply of:
a) repeaters that will have all necessary technical spec, desirable size and price that will allow it to be deployed as a common solution for all FCO networks;
b) Digital Mobile Radio (DMR) standard hand portable radios, mobile transceivers and base station transceivers; and
c) provision of a hardware and software solution for a DMR network which provides software management and centrally managed services.
The solution should also offer a tracking option for personal and vehicle borne radios that can be managed locally or remotely.
A detailed technical scope is contained within the Pre-Qualification Questionnaire.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require a contract performance bond, and/or bank or parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Requirements will be set out in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator in the group would be required to undertake joint and several liability so that the Contracting Authority would require the economic operators to establish a joint legal entity forn the purposes of the contract if awarded it.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract awarded will be subject to the Contracting Authority’s conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Further information will be set out in the Pre-Qualification Questionnaire, copies of which are available on Bravo Solutions (Authority’s e tendering platform). Completed PQQ’s must be returned to the Authority no later than 11am, Monday 22 April 2013 in accordance with the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required:
Further information will be set out in the Pre-Qualification Questionnaire, copies of which are available on Bravo Solutions (Authority’s e tendering platform). Completed PQQ’s must be returned to the Authority no later than 11am 22.4.2013, in accordance with the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

XLY/193/001/13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to award a single contract for three (3) years with the option to extend for a further two (2) twelve month periods. The Contracting Authority intends to use an eTendering system in this procurement exercise.
The Authority expressly reserves the rights: (i) to cancel this procurement at any stage; (ii) not to award any contract as a result of the procurement process commenced by publication of this notice; and (iii) to make whatever changes it may see fit to the content and structure of the tendering competition. In no circumstances will the Authority be liable for any costs incurred by bidders.
It is the responsibility of applicants to ensure that they access the PQQ documentation promptly in order to give themselves sufficient time to provide a full and accurate response. The closing time and date for completed PQQ responses is 1100hrs GMT on 22.4.2013. Applications not submitted in the required form (or containing the requested information) via the eTendering system will not be considered.
All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling. Any contract or agreement resulting from the Tender will be expressed as a contract made in England according to English law and subject to the exclusive jurisdiction of the English courts.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM

Body responsible for mediation procedures

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Unsuccessful tenderers will be notified by letter containing detailed results of the tender exercise and reasons will be provided as to why their tender was unsuccessful. There will then be a mandatory 10 calendar day standstill period, in accordance with Regulation 32 of the Public Contracts Regulations, before the contract is concluded. During this period you may bring formal legal proceedings in the event that you believe there has been a breach, by the Authority, of the Public Contract Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM

VI.5)Date of dispatch of this notice:21.3.2013

Requirement for Radio Communication Equipment