Radio Communication System Tender

Radio Communication System Tender

1. The MOD have a requirement for the provision of a radio communication system in Belize (BATSUB).

United Kingdom-Corsham: Radio equipment

2013/S 156-273004

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Networks Commercial Fixed Team, DE&S
Spur C2, Building 405, MOD Corsham, Westwells Road
Contact point(s): DesNet-ComrclFxd2
SN13 9NR Corsham
UNITED KINGDOM
Telephone: +44 3067700913
E-mail: desnet-comrclfxd2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Communication to BATSUB
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Telecommunications services
NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Radio equipment. Radio network. Maintenance services of radio-communications equipment.
II.1.6)Common procurement vocabulary (CPV)

32344210, 32418000, 50333000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

1. The MOD have a requirement for the provision of a radio communication system in Belize (BATSUB). The primary role of the BATSUB training area radio communication system is to enable Command, Control and Communication for multiple users on a number of nets within the geographical coverage of the BATSUB operation. The system shall be based on a digitised mobile radio system which shall be interoperable with fixed and rotary wing aircraft to allow greater flexibility (multi users and groups), control, intelligent audio routing, robust and interference free communications. The system shall also be required to incorporate ground to air (G2A) communications with either fixed wing or rotary aircraft.
2. The solution shall incorporate, but not limited to, the following:
a. A digitised system with all associated software and hardware which shall be capable of a minimum of 2 talk groups and 10 separate channels per talk group and each talk group will not exceed 100 subscribers and shall incorporate multi-group and multi-user communities.
b. Allocation, management and control of frequencies is managed by Public Utilities Company (PUC) and BATSUB shall have dedicated and sole use of any frequencies used by the solution. This will require policing and strict control by the supplier to prevent other users, agencies from using assigned frequencies and any frequency cross contamination.
c. The proposal shall identify and use a varied mix of hand held, vehicle mounted and permanent base stations. All vehicle borne and hand held units should be programmable and capable of integrating GPS services.
d. Coverage of 95 % or greater shall be provided between training areas and along Main Supply Routes. Details of the training areas will be supplied as part of any invitation to tender documentation unless specifically requested earlier.
e. Expansion to other training areas is anticipated to cover locations such as, Chiquibul Branch, Maya Mountains, Bladen Branch and Little Quartz Ridge as indicated at Enclosure 1 shall be required including details for such expansion.
f. A fully managed (see para 3 below for description) E2E digitised radio communication system for BATSUB to include ongoing training of personnel; replacement of broken equipment (to be effected within 2 hours of being made aware of the breakdown), repair and technical management of the (infrastructure) equipment software and hardware. The service shall be available 24/7/365.
3. The supplier will be expected to supply, own and provide for use, a system which meets the requirement, provide training, maintain/technical management, replace faulty/broken equipment and dispose of all elements of the solution.
4. It is imperative that any potential bidder has written confirmation/legal documentation from the respective land owner, Belizean organisation/government department or agencies authorising them to install masts or co-locate equipment on existing masts and operate such a system prior to award of any contract.
5. The system shall be fully operational by 31.3.14.
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NETFXD/0055
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201389-DCB-5025973

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Networks Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

9.8.2013