Radio communications services Glasgow 2014

Radio communications services Glasgow 2014

The OC has an objective to deliver a robust and cost effective radio infrastructure and service platforms that ensure all aspects of business and games-wide connectivity and information flow are fit for purpose, thus enabling a high performance Games environment.

UK-Glasgow: postal and telecommunications services

2012/S 107-178069

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
For the attention of: Laura Moffat
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 30201404841
E-mail: laura.moffat@glasgow2014.com
Fax: +44 3020140001

Internet address(es):

General address of the contracting authority: http://www.glasgow2014.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Glasgow 2014 – radio communications services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The OC has an objective to deliver a robust and cost effective radio infrastructure and service platforms that ensure all aspects of business and games-wide connectivity and information flow are fit for purpose, thus enabling a high performance Games environment.
The provision of world class radio communications solution forms a key component in supporting this corporate strategy, along with the OC’s vision, mission and objectives for the games.
The OC is therefore seeking a radio communication solution which is flexible, dynamic and developed in close partnership with the OC – collectively helping the Games are the very best they can be.
The current estimated contract value is 1 500 000 GBP to 2 500 000 GBP, which will be subject to the final scope of the radio communications services.
The contract duration will be for the period of commencement of contract (envisaged to be January 2013) until completion of services, envisaged to be August 2014. (In the case that a Contractor enters into a sponsorship arrangement with the OC, the term of the sponsorship Contract will extend to the 31.12.2014.).
Please note the OC may award more than one contract and these may be for all, or part only, of the services. This will be further advised as the competitive dialogue process is developed.
II.1.6)Common procurement vocabulary (CPV)

64000000 – RC04

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The OC has an objective to deliver a robust and cost effective radio infrastructure and service platforms that ensure all aspects of business and Games-wide connectivity and information flow are fit for purpose, thus enabling a high performance games environment.
The provision of world class radio communications solution forms a key component in supporting this corporate strategy, along with the OC’s vision, mission and objectives for the games.
The OC is therefore seeking a radio communication solution which is flexible, dynamic and developed in close partnership with the OC – collectively helping the games are the very best they can be.
The current estimated contract value is 1 500 000 GBP to 2 500 000 GBP, which will be subject to the final scope of the radio communications services.
The contract duration will be for the period of commencement of contract (envisaged to be January 2013) until completion of services envisaged to be August 2014. (In the case that a Contractor enters into a sponsorship arrangement with the OC, the term of the sponsorship Contract will extend to the 31.12.2014.).
Please note the OC may award more than one contract and these may be for all, or part only, of the services. This will be further advised as the competitive dialogue process is developed.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details to be provided in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Glasgow 2014 Ltd on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://glasgow.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the requirements for economic and financial capacity are detailed within the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the requirements for technical capacity are detailed within the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Selection Criteria as stated in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

G2014/TCS/BN/0005
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.7.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Procurement, Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
G1 1LH Glasgow
UNITED KINGDOM

Body responsible for mediation procedures

Head of Procurement, Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
G1 1LH Glasgow
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.6.2012