Radio Equipment Tender

Radio Equipment Tender

The University of Birmingham currently has 15 user groups that require 2-way business radio communication systems.

United Kingdom-Birmingham: Radio, television, communication, telecommunication and related equipment

2019/S 231-565835

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The University of Birmingham
Postal address: Edgbaston
Town: Birmingham
NUTS code: UKG31
Postal code: B15 2TT
Country: United Kingdom
Contact person: Thomas Hasson
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Tender for the Provision of Radio Equipment and Services

Reference number: FRAM453/19

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University of Birmingham currently has 15 user groups that require 2-way business radio communication systems. Some of these groups use business radio to support health and safety and potentially lifesaving functions. The current service users include security, estates management IT services, accommodation services, potering and cleaning as well as a number of independent small groups. The objective of this tender process is to appoint a trusted integrator with the ability to source and supply, install and support 2-way business radio hardware, software and cabling to deliver a robust and resilient communications system to The University of Birmingham (UOB). The University of Birmingham is looking to award a contract for an initial period of 3 years, with an option to extend for an additional period of 1 plus, 1 plus and 1 years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG31

II.2.4)Description of the procurement:

The University wishes to procure business radio systems and to form a strategic partnership with a trusted integrator and have the ability to purchase associated software/hardware, cabling, leaky feeder systems both above and below ground and associated professional services that will provide support and management for the infrastructure. Any solution proposed must take in to account the current environment for both above and below ground communications.

One of the key drivers is health and safety of our loan worker radio users. We require robust man-down systems to be integrated with some of our user groups with the ability of GPS positioning and in-building positioning systems where required. The ability to record all radio communications during an emergency is essential.

All server and computer infrastructure connected with the business radio systems will need to be provided and supported by the radio systems provider.

The high-level objectives of this tender and a subsequent contract include:

— an easy to implement service, which has a minimal impact on staff resource from a daily management perspective,

— any solution must take account of legacy equipment and incorporate this where required,

— any solution must be cost effective and must be able to support the University’s requirements,

— any solution implemented must use encryption to comply with GDPR regulation regarding the transmission of personal information,

— to undertake disposal of old legacy radio equipment in line with the waste electrical and electronic and equipment directive on a cost neutral basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Scenario including service, technical and account management critical questions / Weighting: 43 %
Quality criterion – Name: Service, technical and account management highly desirable questions / Weighting: 7 %
Quality criterion – Name: Presentation / Weighting: 8 %
Quality criterion – Name: Sustainability / Weighting: 2 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Additional 12 month extension periods up to a maximum extension of 36 months totaling a maximum 72 month contract. Initial 12 month extension period to commence at the end of the initial 36 month period.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The University of Birmingham
Town: Birmingham
Postal code: B15 2TT
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: