Radio Network Infrastructure Replacement for Maritime and Coastguard Agency

The existing network that links these remote radio sites to the HMCG Operations Centres needs to be replaced.

United Kingdom-Southampton: Telecommunications network

2018/S 123-279636

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Maritime and Coastguard Agency
105 Commercial Road
Southampton
SO15 1EG
United Kingdom
Contact person: Richard Skeats
Telephone: +44 2038172476
E-mail: contracts@mcga.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://crowncommercialservice.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://crowncommercialservice.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Radio Network Infrastructure Replacement

Reference number: TCA 3/7/1044

II.1.2)Main CPV code

32412100

II.1.3)Type of contract

Services

II.1.4)Short description:

HM Coastguard are required to monitor VHF and MF Radio transmissions from vessels at sea and provide assistance in case of emergency to prevent loss of life within the UK’s jurisdiction. In order to do this, the current network consists of 155 Remote Radio sites (RRS), situated around 11 000 miles of UK coastline. This network facilitates all communication transmissions to and from vessels at sea and to the HM Coastguard Watch Officers based at our 10 Coastguard Operation Centres around the UK and the National Maritime Operations Centre in Fareham via two Data Centres.

The existing network that links these remote radio sites to the HMCG Operations Centres needs to be replaced; the reason is that the analogue Kilostream product that underpins the existing network is being withdrawn from the market in March 2020 by BT in line with a wider OFCOM deregulation of low bandwidth analogue point-to-point product types across the telecommunications industry.

II.1.5)Estimated total value

Value excluding VAT: 130 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

MCA currently intend to award both lots to a single supplier but reserves the right to split the lots should there be sound operational and commercial rationale for doing so.

II.2)Description

II.2.1)Title:

10-year term covering network design, build and rental.

Lot No: 1

II.2.2)Additional CPV code(s)

32412100

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Quality/Price assessment (total score) for this requirement will consist of 60 % Quality and 40 % Price. Lot 1 will be for a 10-year term covering network design, build and rental for the 10 years and include a transition support requirement for the initial 3 years where most of the implementation and network transition is expected to be undertaken. MCA are looking to replace the existing kilostream network with a resilient IP service that can be used for this voice-element of the service (by utilising VoIP technologies) as well as for other data services.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: The network requirements / Weighting: 50

Quality criterion – Name: Delivery and Transition / Weighting: 25

Quality criterion – Name: Through Life Support, Contract and Service Management / Weighting: 20

Quality criterion – Name: Environmental and Sustainability / Weighting: 5

Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 65 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 1 represents 70 % of Lot 1 and Lot 2 combined scores. The system boundary for the new system will be at the physical connections to the network switches at the Remote Radio Sites, Data Centres and Disaster Recovery Centre. These will be Ethernet connections and will require the provision of Network Termination Equipment at these sites.

II.2)Description

II.2.1)Title:

7-year managed service which will co-terminate with Lot 1

Lot No: 2

II.2.2)Additional CPV code(s)

32412100

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The Quality/ Price assessment (total score) for this requirement will consist of 60 % Quality and 40 % Price. Lot 2 will be for a 7-year managed service requirement which will co-terminate with Lot 1 at the end of the 10-year period. Lot 2 contract will be to provide ongoing support of the system to maintain its availability. All maintenance activities will be conducted by the supplier and the MCA is to be provided with details of how this will be coordinated. Any maintenance activities that incur a reduction in service are to be agreed in advance with the MCA, who will have the right to veto the timing of such activities if they occur within known periods of high activity for the MCA.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Service management / Weighting: 45

Quality criterion – Name: Contract management / Weighting: 45

Quality criterion – Name: Environmental sustainability / Weighting: 10

Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 65 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

Lot 2 will be for a 7-year managed service requirement which will Co- terminate with Lot 1 at the end of the 10-year period. This element of the requirement will be subject to renewal.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 2 will represent 30 % of the combined Lot 1 and Lot 2 scores.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The MCA need to be sure that potential suppliers can demonstrate that they have the capacity to design, deliver and maintain the replacement radio network infrastructure as set out in the supplier questionnaire, with the provision of evidence implementing a network of a similar size and complexity for another Blue Light or Critical National Infrastructure provider or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Contracting authorities shall exclude an economic operator from participation in a procurement procedure in accordance with the Public Contracts Regulations 2015 Regulation 57 and the Supplier Qualification Pack.

Suppliers must submit the information required in the Supplier Questionnaire pack by the deadline in IV.2.2) in accordance with the requirements set out in the Supplier Questionnaire pack.

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Telecommunication regulator Office of Communications — Ofcom — is the regulatory authority under the Communications Act. In addition, it has concurrent authority with the Competition and Markets Authority for the telecoms sector under the Enterprise Act and under the Competition Act 1998.

III.2.2)Contract performance conditions:

As stated within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 071-157309

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/07/2018

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/08/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2027

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Maritime and Coastguard Agency will not be liable for any costs of any nature incurred by suppliers (or any of its joint venture or consortium members or subcontractors) involved in this procurement exercise and suppliers bid at their own risk and expense including without limit if Maritime and Coastguard Agency cancel the procurement or make no award.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=326984906

VI.4)Procedures for review

VI.4.1)Review body

Maritime and Coastguard Agency
105 Commercial Road
Southampton
SO15 1EG
United Kingdom
Telephone: +44 2038172476
E-mail: contracts@mcga.gov.ukInternet address: https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Maritime and Coastguard Agency will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers along with their debriefing. This period allows unsuccessful tenderers, with sufficient grounds, to consider a challenge against an award before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved prior to the end of the Standstill period the Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to bring action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the Award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the (prospective) ineffectiveness of a contract, where certain serious rule breaches have occurred, in addition to any fine. The Court may instead provide for alternative penalties; either contract shortening, fines or both and damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/06/2018