Radio transmission services for BBC

Radio transmission services for BBC

4 Lots for operation of radio services. UK-London: telecommunications services

2012/S 75-123907

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Room 4424, BBC White City, 201 Wood Lane
For the attention of: Jodi Singfield
W12 7ST London
UNITED KINGDOM
Telephone: +44 2080085974
E-mail: jodi.singfield@bbc.co.uk

Internet address(es):

General address of the contracting authority: www.bbc.co.uk/supplying/livetenders.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Broadcasting
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Radio transmission services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Sites across the United Kingdom – please refer to PQQ information pack for more information.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Procurement of the BBCs radio transmission services, it is envisaged that these will consist of 4 (four) Lots made up of:
1) the continued transmission of analogue radio services for up to 7 (seven) years to 2020 including;
a) acquisition & operation of National, Regional and Local FM transmission; and
b) acquisition and operation of National and Regional AM transmission;
2) acquisition, maintenance and operation of the DAB Phase I network for up to 17 (seventeen) years to 2030, and
3) the design, deployment and operation of the DAB Phase 4 network for up to 17 (seventeen) years
The contract(s) will include options for the BBC to extend a fixed initial term, by providing notice prior to the expiry of the contract(s).
All services depend in part on the use of a regulated ‘network access’ asset base (common to all broadcasters using a site), alongside ‘managed services’ assets which are dedicated to each operator.
All services are inclusive of all operation costs, including but not limited to: acquisition, maintenance, upgrade and replacement/renewal of assets, all electricity and other energy costs associated with the operation of the services.
Lots 1 to 4 represent the core requirements the BBC wish to procure. In addition, the BBC may also look to include the following non-core requirements:
Lot 2A: the provision of BBC Local Radio AM services from a defined and existing network of not more than 47 transmitting stations covering the whole of England and the Channel Islands.
Lot 2B: the provision of BBC Radio 4 Longwave on 198 kHz, from three existing transmission sites, at Droitwich (Midlands), Westerglen (Central Scotland), and Burghead (North Scotland).
Lot 2C: the provision of BBC Radio 4 AM from a defined and existing network of not more than 9 transmitting stations covering primarily Northern Ireland, the south-west of England, London, Cumbria, and the north-east of England.
Lot 4A: an option to increase the number of transmitting stations deployed and operated under this lot to up to 600.
Further details of these core and non-core services are set out in the PQQ information pack.
It is the BBC intention to explore with Applicants their appetite for providing these non-core services (in addition to the core services) and whether value can be achieved for the BBC through the inclusion of one or more of them into the scope of this procurement.
II.1.6)Common procurement vocabulary (CPV)

64200000, 32200000, 64228200, 64228000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

4 (four) lots various transmission services with optional non-core requirements
Estimated value excluding VAT:
Range: between 175 000 000 and 350 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract(s) may be extended at the BBC’s discretion for the duration set out wihtin the contract(s) (expected minimum 12 months per extension).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2030

Information about lots

Lot No: 01 Lot title: FM analogue radio transmission

1)Short description

Transmission of the BBC’s analogue frequency modulated (FM) radio services within the UK.
2)Common procurement vocabulary (CPV)

64200000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 84 000 000 and 112 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 02 Lot title: AM analogue radio transmission

1)Short description

Transmission of the BBC’s analogue amplitude modulated (AM) radio services within the UK.
2)Common procurement vocabulary (CPV)

64200000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 35 000 000 and 63 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders.However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 03 Lot title: DAB phase 1 transmission

1)Short description

Transmission of the BBC’s DAB national digital radio multiplex from 31 transmitting stations within the UK.
2)Common procurement vocabulary (CPV)

64200000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 17 000 000 and 34 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 204 (from the award of the contract)
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders.However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 04 Lot title: DAB phase 4 transmission

1)Short description

The design, deployment and transmission of the BBC’s DAB national digital radio multiplex from 150-170 new transmitting stations.
2)Common procurement vocabulary (CPV)

64200000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 42 500 000 and 59 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 204 (from the award of the contract)
5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions – how to express interest in this tender:
1. You should first go to the BravoSolution eTendering portal at the following link: https://www.bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘current opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue – Enter your correct business and user details – Note the username you chose and click Save when complete – You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.
3. Express an interest in the tender – Login to the portal with the username/password – Click the PQQs / ITTs open to all suppliers link. (These are pre- qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the express interest button in the actions box on the left-hand side of the page. – This will move the PQQ /ITT into your My PQQs/ My ITTs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the settings and buyer attachments in the actions box. 4. Responding to the tender – You can now choose to reply or decline to respond (please give a reason if rejecting) – You can now use the messages function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button in the actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology to be satisfied are set out in the pre-qualification questionnaire.
PQQ long-listing will be based on the published evaluation criteria.
ITPD 2 shortlist will be based on a pre-determined selection criterion, published in the ITPD documentation. Shortlisted Tenderers may be invited to participate in the competitive dialogue.
Further down-selection may occur during competitive dialogue.
Tenderers are advised that, as lots may be collapsed through the process, if Tenderers (or their consortiums) are not shortlisted for all lots this may result in tenders being de-selected as a result of the lotting strategy.
Detail of the long-list and short-listing criteria through the PQQ, ITPD and dialogue stages are provided in Section D of the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.4.2012