Radioactivity Monitoring Tender

Radioactivity Monitoring Tender

30610 Framework agreement for ad hoc monitoring of radioactivity in the environment. Environment Agency.

UK-Leeds: environmental protection

2012/S 171-282881

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Rivers House, Park Square South
Contact point(s): Lorraine Hayes
For the attention of: Lorraine Hayes
LS1 2QG Leeds
UNITED KINGDOM
Telephone: +44 1132312468
E-mail: northprocurement@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Environment Agency
Rivers House, Park Square South
LS1 2QG Leeds
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

30610 Framework agreement for ad hoc monitoring of radioactivity in the environment
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

For element involving the ad-hoc monitoring of radioactivity in the environment the value is estimated to range between 50 000 and 200 000 GBP. The actual spend will depend on the specific jobs requested and can not be accurately predicted.
For element involving adhoc monitoring of radioactivity in solid waste the value is estimated to range between 50 000 and 100 000 GBP. The actual spend will depend on the specific jobs requested and can not be accurately predicted.
There are two elements of work. The contractor shall be required to undertake one or both 1) adhoc monitoring as a result of accidental discharges of radioactivity, unforeseen events or support investigation of issues raised by the Environment Agency and 2) adhoc monitoring on nuclear licensed sites in relation to solid radioactive wastes (or their precursors) at or below the exemption boundary of the Low Level Waste (LLW) category. Contractors shall be able to undertake in situ measurements and collect environmental or representative waste samples containing radioactive substances and undertake radiochemical analyses. For environmental monitoring this may include monitoring/sampling and analysing natural waters, sediments, vegetation and air. For waste monitoring, materials may include soil, sludge, rubble, steel, concrete. All analyses are to be carried out to an appropriate standard. The nature of the programme is unpredictable, any Contractor may be required to react at short notice following an accidental release.
II.1.6)Common procurement vocabulary (CPV)

90720000, 90711500, 90730000, 90700000, 71900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 36 months with an option to extend for additional 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each application will be sent a questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

30610
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.10.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This programme compliments the independent monitoring of radioactivity in the environment that the Environment Agency undertakes as part of its arrangements under the Environmental Permitting Regulations 2010 (EPR 2010) or Radioactive Substances Act 1993 (RSA 93). That programme provides regular checks on the state of the environment and supports regulation. This reactive programme allows the Agency the flexibility to investigate unplanned or unforeseen occurrences on short time frames. In addition to requiring a rapid response time for in situ monitoring and sampling, the results of investigations and analyses are required on tight time-scales, therefore the ability to meet agreed timescales is considered essential. It is envisaged that in the event of a nuclear emergency the Agency would call upon any number of its contractors on this framework to provide support in the nationwide response. Out of hours contact arrangements will be required for this role. It must be noted that some work(s) may be carried out in response to public concerns hence it is considered important that contractors shall represent the Agency in an expert and professional manner.
The framework also allows the Environment Agency to undertake checks on solid very low level radioactive wastes, predominantly arising on nuclear sites, in the form of monitoring and representative sampling for radiochemical analysis where the main interests lie at or below the levels specified in Table 2 of the EPR10 (as amended). This will compliment our Waste Quality Checking Service contract which provides independent solid low level waste verification activities. The contractor shall be able to provide expert advice on representative sampling, monitoring and analysis of the more challenging media that comprise some solid wastes. The ability to analyse for the radionuclides associated with both the nuclear industry and medical/research establishments within a range of sample types is considered essential to this contract.
Right to Cancel, always.
The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved, if applicable.
This contract/framework is primarily intended to meet the needs of the Environment Agency. Depending on the requirements of the new Single Environment Body for Wales in regards to radiological monitoring there may be a scope change in regards to Welsh Nuclear Licensed Sites, during the contract period, the contractor needs to be able to offer flexibility.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.9.2012