Radiology Information Systems and PACS Tender

Radiology Information Systems and PACS Tender

Radiology information systems (RIS), voice recognition, picture archive and communications system (PACS), advanced image processing (AIP), vendor neutral archive (VNA) & associated services.. UK-Bristol: software package and information systems

2012/S 76-125358

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol and Weston NHS Purchasing Consortium
https://tactica-live.advanced365.com
For the attention of: Mike Branton
Bristol
UNITED KINGDOM
Telephone: +44 1173420812

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Radiology information systems (RIS), voice recognition, picture archive and communications system (PACS), advanced image processing (AIP), vendor neutral archive (VNA) & associated services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: This procurement is open to trusts/organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Area Health NHS Trust. Any further participating Trusts will be named in the subsequent tender documents. We reserve the right to allow the other Trusts stated above to open competition with suppliers successful at PQQ stage. We also reserve the right to extend this invitation to tender to cover Trusts and other Public Sector entities in the Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North Bristol NHS Trust require the provision of a picture archiving and communication system (PACS) and radiology information system (RIS) solutions, voice recognition (VR), advanced image processing (AIP) and vendor neutral archive (VNA) to operate across different clinical specialities with high standards of resilience and performance.
Suppliers will have the opportunity to express an interest in one or more lots which will be described within the PQQ and Memorandum of Information.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48180000, 48329000, 48814000, 48314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

North Bristol NHS Trust require the provision of a picture archiving and communication system (PACS) and radiology information system (RIS) solutions, voice recognition (VR) and vendor neutral archive (VNA) to operate across different clinical specialities with high standards of resilience and performance.
— Lot 1. RIS,
— Lot 2. Voice recognition (speech-to-text),
— Lot 3. PACS,
— Lot 4. Advanced image processing,
— Lot 5. Vendor neutral archive.
The Trust reserves the right to award or withdraw any or all of the lots more specifically described in the PQQ and Memorandum of Information.
Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that the initial contract will be for a period of 5 years with an option to extend for 2 additional periods of 12 months by mutual agreement. Contract length 7 years if fully extended.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Radiology information system (RIS)

1)Short description

Radiology information system.
2)Common procurement vocabulary (CPV)

48180000, 48900000, 72590000

3)Quantity or scope

A modern solution is required that will deliver streamlined and advanced workflow and includes close integration with the patient record to maximise information exchange and patient benefit.
The North Bristol Trust is promoting the development of a Single Patient Care Record for all of its sites. The long-term strategy is to use a patient centred, single integrated electronic health record as the information base to support the delivery of health care. Radiology images and reports form a significant part of the patient health record. These images are not generated exclusively within Radiology departments and consideration has to be given to other departments. The Radiology Information System (RIS) is the interface between Radiology (reports and images) and the wider health community. The RIS will hold a record of all radiological examinations carried out on patients across the Trust (i.e. the full radiological history of each patient). This will need to integrate with other clinical systems including the ability to interface with electronic requesting/reporting system. There must be a mechanism to retrieve images stored on the PACS systems owned by trusts. It is expected to integrate and work with standard voice recognition systems for digital reporting.
The Trust requires any authorised user to be able to access the radiological history in a standardised way (via a clinical portal) and access the relevant reports from the RIS and linked associated images from the relevant PACS across the region.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

During the PQQ stage, the intention is to objectively identify a list of between 4 and 8 qualified potential Service Providers for each lot.
Lot No: 2 Lot title: Voice recognition

1)Short description

Voice recognition (speech to text).
2)Common procurement vocabulary (CPV)

48314000

3)Quantity or scope

Voice Recognition, may be procured as an integral part of RIS or as a separate lot. The proposed system should streamline workflow for the patients’ benefit without significantly impacting on reporting time. Ease of use and user support will be paramount.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

During the PQQ stage, the intention is to objectively identify a list of between 4 and 8 qualified potential Service Providers for each lot.
Lot No: 3 Lot title: Picture archiving and communication system (PACS)

1)Short description

Picture archiving and communication system (PACS).
2)Common procurement vocabulary (CPV)

48329000, 48000000, 48180000, 48900000, 72590000

3)Quantity or scope

A flexible solution based on open standards is required to maximise clinical utility. The current North Bristol Trust PACS install has proved to be a success with regards to the requirement to share images across the enterprise and with many users who require access. The proposed new system should have as a minimum single sign-on across the Trust for all users, full desktop integration with different viewing configurations, context synchronization, and automatic display of relevant priors and be able to operate across computer types and OS i.e. PC and Apple. It should allow fast reporting access to main reporters with intelligent display hanging protocols of new and prior images and user defined work lists. It must also have the Ability to interface with electronic requesting/reporting and other clinical systems operating within the Trust. Patient data safety is essential. This will include the PAS, RIS, VNA, VR and AIP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

During the PQQ stage, the intention is to objectively identify a list of between 4 and 8 qualified potential Service Providers for each lot.
Lot No: 4 Lot title: Advanced image processing (AIP)

1)Short description

Advanced image processing (AIP).
2)Common procurement vocabulary (CPV)

48329000, 48180000, 48900000, 72590000

3)Quantity or scope

The Trust may procure this separately or as part of a PACS solution. The basic elements, particularly MPR should be tightly embedded in the PACS and available for all users, whereas more specialized applications may require a more flexible approach. The priority for the trust is to combine maximum patient benefit and value for money.
The Trust is seeing the requirements for advanced image processing for true volumetric imaging from CT and time-series studies such as dynamic cardiac and functional magnetic resonance imaging to be used across the enterprise from many clinical users. This is seen as a major improvement for patient care and adding to the use of current data sets with different tool kits for defined diagnoses outcomes.
Due to the size of studies increasing exponentially the current enabling infrastructure and PACS is struggling to adopt the matching levels these new modalities outputs. Currently the Trust has limited access to advanced imaging processing using full data sets and sees the requirements to extend this to other users not just in Radiology.
The Trust see the ability to extend advanced image processing across the enterprise and to home as a major priority using thin client technology for greater security and faster data transmissions.
The ability to integrate with the other components within this bid is essential and being able to offer zero cache working with a VNA as an option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

During the PQQ stage, the intention is to objectively identify a list of between 4 and 8 qualified potential Service Providers for each lot.
Lot No: 5 Lot title: Vendor neutral archive (VNA)

1)Short description

Vendor neutral archive.
2)Common procurement vocabulary (CPV)

48329000, 48180000, 48900000, 72590000

3)Quantity or scope

A vendor neutral archive (VNA) is often defined as a “checklist” of features and functions that must be performed in order for a Trust to have patient clinical content archive neutrality.
As part of the development within the Trust this procurement needs to include the creation of a VNA as an open systems software solution that will be able to achieve enterprise-wide interoperability and true data ownership for their clinical content. The system will provide a foundation for data accessibility, sharing and integration of all data types, DICOM and non-DICOM, into the ever changing clinical environment through standards based protocols.
A VNA should be provided by an organisation that is dedicated to interoperate with each and very vendor (VENDOR NEUTRAL). In many cases this will also result in making existing PACS systems work better with the VNA than without. This solution will offer a choice in adding or selecting another PACS now or in the future at no cost for integration or data migration. Offer the flexibility to address any storage, and design for interoperability within a regional health information organisation or health information exchange.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

During the PQQ stage, the intention is to objectively identify a list of between 4 and 8 qualified potential Service Providers for each lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system Tactica – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.

2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at.
www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button.

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk

Please note all responses to OJEU should be made through Tactica.
Esourcing system – registration is required on SID4Health to update or provide company profiles only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Candidates will be shortlisted for Invitation to Dialogue by pre-qualification documentation available on registration to the Tactica web site and acceptance of the. The Trust reserves the right to add additional stages of pre-qualification into the process until a suitable number of suppliers has been reached to invite to subsequent stages of the procurement.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RFT2359
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.5.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com.

A decision to award one or separate Contracts for each lot will depend on the business benefit offered in the proposals. The Trust reserves the right to reject any or all proposals at any time without incurring any liability to any tenderer / Service Provider.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in Section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2012