Rail Mounted Grab Crane Framework Tender

Rail Mounted Grab Crane Framework Tender

BHC is seeking to enter into a framework agreement with a service provider for the provision of: (a) one or more new rail mounted four wire grab crane(s).

United Kingdom-Belfast: Cranes

2020/S 207-506538

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Belfast Harbour Commissioners
Postal address: Harbour Office, Corporation Square
Town: Belfast
NUTS code: UKN06 Belfast
Postal code: BT1 3AL
Country: United Kingdom
Contact person: Peter Thompson
E-mail: cranetender@belfast-harbour.co.uk
Telephone: +44 2890554422
Internet address(es):
Main address: www.belfast-harbour.co.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.belfast-harbour.co.uk/corporate/corporate-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: Belfast Harbour Commissioners
Postal address: Harbour Office, Corporation Square
Town: Belfast
Postal code: BT1 3AL
Country: United Kingdom
E-mail: cranetender@belfast-harbour.co.uk
NUTS code: UKN06 Belfast
Internet address(es):
Main address: http://www.belfast-harbour.co.uk

I.6)Main activity

Port-related activities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Stormont North Rail Mounted Grab Crane Framework Tender

 

II.1.2)Main CPV code

42414100 Cranes

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

BHC is seeking to enter into a framework agreement with a service provider for the provision of:

(a) one or more new rail mounted four wire grab crane(s), to be used in the unloading of grains, animal feedstuffs and other dry bulk materials from ocean going vessels into a rail mounted hopper, controlled by an operator in the operator cabin; together with

(b) parts/spares packages and training; and

(c) options for the supply of support and servicing.

The value below therefore represents the best estimated total value, taking into account the total number of cranes which may ultimately be purchased and all of the options described.

 

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

42420000 Buckets, shovels, grabs and grips for cranes or excavators
42419000 Parts of lifting and handling equipment
42414110 Harbour cranes
42414000 Cranes, mobile lifting frames and works trucks fitted with a crane
42414120 Quayside cranes
42414200 Overhead travelling cranes
42414210 Travelling crane
42414500 Bridge cranes
42419100 Parts of cranes
51511110 Installation services of cranes
50531400 Repair and maintenance services of cranes
50246000 Harbour equipment maintenance services

II.2.3)Place of performance

NUTS code: UKN06 Belfast
Main site or place of performance:

Belfast Harbour Estate.

 

II.2.4)Description of the procurement:

 

BHC is seeking to enter into a framework agreement with a service provider for the provision of:

(a) one or more new rail mounted four wire grab crane(s), to be used in the unloading of grains, animal feedstuffs and other dry bulk materials from ocean going vessels into a rail mounted hopper, controlled by an operator in the operator cabin; together with

(b) parts/spares packages and training; and

(c) options for the supply of support and servicing.

The estimated value therefore represents the best estimated total value, taking into account the total number of cranes which may ultimately be purchased and all of the options described.

The crane must derive its electrical energy from a connection point on the quay. BHC is currently reviewing its options in this regard, and it is anticipated that bidders shortlisted following the PQQ stage of this procurement process will be asked to submit tenders providing options for both a high and low voltage connection. Further information will be provided within the Invitation to Negotiate.

The crane must be designed to meet the following minimum requirements:

• the crane must be capable of discharge rates of a minimum 600 tonnes per hour based on feedstuffs with a bulk density of 600 kg/m3. BHC’s preference is also for a discharge rate of 850 tonnes per hour based on grains with a bulk density of 750 kg/m3. The crane will have an outreach from the axis of rotation of the crane to the centre of the grab of 10 m to 30 m and will have a lifting capacity of approximately 25 tonnes including the weight of the grab.

• the crane rails have a span of 5 486 mm and an allowable maximum load of 24 tonnes/running meter.

• design standards according to the standards specified in the Pre-Qualification Questionnaire.

• design lifetime: 25 years (with an expected number of cycles being 2 000 000). The crane will need to be designed to meet this lifetime/expected number of cycles, however BHC cannot specify the exact number of cycles that will be required.

Three heavy duty four rope attachments are to be supplied with the crane. It is currently anticipated that these will comprise one hook with a rated capacity of 25 t and two clam shell grabs with a capacity to achieve the preferred discharge rate of 850 tph for products with a bulk density up to 750 kg/m3 for grain products.

BHC may, but gives no commitment that it shall, also purchase support and/or servicing from the successful bidder.

BHC is seeking the shortest overall delivery programme (subject to BHC being reasonably satisfied that the delivery programme is achievable) and for operational reasons, BHC’s preference is a maximum lead time for delivery and commissioning of the crane of 18 months from order confirmation by BHC.

Both within and outside the warranty period for the crane, anticipated to be a minimum of two (2) years from handover, BHC must be able to call upon the successful bidder to attend the harbour to provide on-site technical assistance within the next working day following such a request.

Bidders should note that, in relation to the duration of any order placed under the framework agreement, it is anticipated that there will be an option for BHC to place an order for a maintenance and servicing contract (including the purchase of parts or spare parts) with the successful bidder (for up to a maximum of 25 years), but this is an option only at this stage.

At the Invitation to Negotiate stage of this process, qualified bidders will be provided with BHC’s specific functionality requirements for the crane, in relation to which bidders will be asked to provide their proven design and demonstrate how the crane will operate including (if requested by BHC) by way of a site visit at the bidders’ cost.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As set out in the Pre-Qualification Questionnaire.

 

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Any framework agreement entered into by BHC will be for an initial 5 year period. BHC shall have the option, acting at its discretion, to extend the framework agreement on up to 3 subsequent occasions of 12 months each. Further options regarding the scope of supplies and services required are specified in the tender and contract documentation.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The costs of responding to this notice and participation in the process shall be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As specified in the Pre-Qualification Questionnaire.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.6)Deposits and guarantees required:

BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

 

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender and contract documentation.

 

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The conditions applicable to the contract are set out in the Pre-Qualification Questionnaire and tender documents.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure with a prior call for competition (Regulation 47). Bidders who wish to participate in this procurement are required to provide details of their contact point, together with an email address and telephone number upon downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process.

All tender submissions and related documents must be submitted via email to cranetender@belfast-harbour.co.uk. Only tender submissions and related documents submitted via email to cranetender@belfast-harbour.co.uk will be considered by BHC for the award of the contract.

The costs of responding to this notice and participation in the process (including any and all negotiations) will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorized representatives of both parties.

Bidders satisfying the selection criteria at the pre-qualification stage of this process may, if requested be afforded the opportunity of a site visit.

Bidders may also be required, at the invitation to negotiate stage of this process, to demonstrate an operation of a proven crane supply at their or a customer’s premises at their own cost. Further details will be provided by BHC in due course.

Subject to a sufficient number of satisfactory responses being received, a maximum of the top 4 ranked bidders will be invited to negotiate following the selection stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than 4 bidders to negotiate. Where there is a tie for fourth place, all bidders in fourth place will be invited to negotiate. For the purposes of this exercise, a tie for fourth place is deemed to occur where two or more bidders have identical scores.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of Justice in Northern Ireland
Town: Belfast
Postal code: BT1 3JY
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

 

VI.5)Date of dispatch of this notice:

20/10/2020