Reablement Services Herefordshire
Herefordshire Council (‘the Council’) will be requesting tenders which cover the provision of a Reablement Service (the ‘Core’ Service) which will be commissioned from the date of the Contract award.
United Kingdom-Hereford: Health and social work services
Section I: Contracting authority
Brockington, 35 Hafod Road
For the attention of: Joanne Parkes-Newton
HR1 1SH Hereford
Telephone: +44 1432383668
General address of the contracting authority: https://beta.herefordshire.gov.uk/business-and-employment/tenders-and-contracts/commissioning-and-procurement/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Local Authorities As described in Section II.1.5 of the Contract Notice
Address as applicable to each Local Authority
As applicable to each Local Authority
Section II: Object of the contract
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Generally within the County of Herefordshire, however this area may be wider in that the use of this contract will be potentially open to other Contracting Authorities as set out in Section I.4. Please see Sections II.1.5 and II.2.1 for further information.
NUTS code UK,UKG11
In particular, the Council reserves the right to commission other services within the scope of the CPV codes listed in this notice. (However, please note that the Council will also include the potential to commission Reablement Services during the life of other linked NSI procurements for Adult Health and Social Care Services, the contracts for which are seeking commencement on the 31st March 2014).
In reserving the right to commission Services within the scope of the CPV codes listed within this Notice, the Council wishes to retain the flexibility to cope with future changes in service requirements and strategic direction, such as progression towards becoming a commissioning authority, which will involve increased private sector provision of services currently provided by the Council and other partners / providers. The Council also seeks a Provider who will help to transform the Service, in particular to reflect the current personalisation agenda.
The Contract will also be open for use for other Local Authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended) and their statutory successors and organisations created as a result of re-organisation or organisational changes.) A list of the local authorities eligible to use this contract is available via the following link:
85000000, 85140000, 85141210, 85300000, 85142100, 85320000, 85323000, 98330000, 98334000, 98513310, 51300000, 64200000, 32500000, 75200000
Reablement is currently solely commissioned and funded by Herefordshire Council Adult Care Service (the Commissioner).
On behalf of the Commissioner, the Service provides short term, home based, intensive support which seeks to provide individuals with skills for daily living that enables them to live more independently and reduces the need for on-going support. The scheme is provided free of charge to a maximum of 6 weeks.
The support helps people gain or regain the skills and confidence they need to live at home and includes working with individuals on day to day activities such as housing, economic needs, work and feeling part of the community with the support focussing on individuals enabling their skills.
Reablement assists with hospital discharge and to help prevent hospital admission.
— To promote independence
— To prevent or delay the deterioration of wellbeing resulting from ageing, illness and disability
— Delay the need for more costly and intensive services.
Commissioner’s main objectives in respect of Service Delivery are:
— maintaining the delivery of essential services;
— ensuring safeguarding and enabling the delivery of high service standards and quality;
— taking account of user and carer experience and providing high levels of customer satisfaction;
— promotion of choice and control with a range of access routes for personal budgets;
— achieving service delivery which is responsive to local needs and priorities;
— the achievement of continuous improvement; process efficiencies and reductions in overall costs;
— incorporation of flexibility into contracting arrangements to ensure flexibility to meet any future changes in Service needs;
— contributing to the regeneration of the economy and social capital in Herefordshire, including appropriate access to jobs; training and staff development opportunities;
— use of delivery methods which seek to reduce the environmental impacts of the Service.
Such initiatives across all potential contracts should seek to further the Council’s objectives as set out within the Council’s Corporate Plan. Further information on Adult Social Care in Herefordshire can be found the following link:
Spend on within this Contract is reasonably estimated on current expenditure of approx. GBP 500K per annum. The value of the contract based on the Commissioners estimated spend is therefore between GBP 1.2M and GBP 3M. The lower
estimate is based on an initial period of 3 years multiplied by a below anticipated spend of GBP 400K per annum (taking into account a broadly estimated reduction of GBP 100K per annum to take into account any unforeseen reduction
in budgetary expenditure or any decrease in direct spend by the Commissioners via the Contract, such as may be attributable to such factors as an increase in personal budgets.
The upper estimate is based on a maximum spend of GBP 600K over the 5 year maximum term of the Contract, (thereby including an additional allowance of GBP 100K per annum for any increase in the amount of Services purchased). In addition to the above estimated spend on Reablement Services, an additional allowance of GBP 2M p/a has been included in the maximum figure to take account of any further unforeseen additional spend; plus any additional services (non-core services) that may be commissioned and usage by other by Contracting Authorities as described in section I.4. (However, please note that this maximum figure is unlikely to occur unless the maximum estimate of all cumulative elements of the additional allowance as outlined is reached).The combined effect of the Commissioner’s predicted spend on Reablement (GBP 600K p/a), plus (GBP 2M p/a) for any additional allowances, produces an overall maximum over the 5 year maximum life of the Contract of GBP 2.6M x 5 years: GBP 13M.
Services will be principally carried out within Herefordshire; however delivery may be wider depending upon the uptake of usage of the contract by the Local Authorities named at section I.4
The Provider will be required to participate in the economic and social regeneration of Herefordshire (as the place of primary service delivery). This may include working with Service User groups to assure that Service delivery meets local needs and priorities.
The Provider will be expected to provide effective contract management including process visibility; efficiency reporting and bespoke management information plus costs transparency.
The Provider will also need to comply with Commissioner’s policies as appropriate.
Estimated value excluding VAT:
Range: between 1 200 000 and 13 000 000 GBP
Description of these options: The initial term of the contract will be 3 years, subject to continual performance satisfaction. In addition, the Contract will include an option to extend the contract by a period not exceeding in total 2 years, making a total maximum term of 5 years (for example 3 year initial period plus 2 extensions of 1 year each).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: As detailed within the tender documents.
Providers will need to be registered with any relevant accreditation / certification schemes during the lifetime of the Contract.
As set out in the PQQ.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documents.
Prior information notice
Notice number in the OJEU: 2013/S 154-268634 of 9.8.2013
Payable documents: no
Section VI: Complementary information
Estimated timing for further notices to be published: From 36 months to 60 months from the date of award of Contract.
Variants will be accepted if accompanied by a compliant tender.
The Council reserves the right not to proceed or not to award a contract for the whole or part of this proposed procurement. Neither the Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
Tender documents will be available in electronic format. Please follow the URL below to the Councils e-sourcing system Proactis to register your interest; access documents and submit a response. Organisations wishing to participate in this procurement must first register their interest via this link.
The Proactis support team can be contacted at firstname.lastname@example.org or via +44 1432261617 (UK).
Please note that Jo Parkes-Newton will be unavailable from Monday 23rd September to Tuesday 8th October 2013. All enquiries should be directed via the procurement email address above.
VI.5)Date of dispatch of this notice:16.9.2013