Reactive Maintenance And Planned Preventative and Statutory Maintenance and Testing

Reactive Maintenance And Planned Preventative and Statutory Maintenance and Testing

1. A building fabric reactive maintenance contract for Carlisle and Eden. 2. A building fabric reactive maintenance contract for Allerdale and Copeland. 3. A building fabric reactive maintenance contract for Barrow and South Lakeland. 4. A building services reactive and planned preventative / statutory maintenance contract for Carlisle and Eden.

UK-Carlisle: miscellaneous repair and maintenance services

2012/S 226-372135

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
Corporate Procurement, Parkhouse Building, Kingmoor Park
For the attention of: Mr Mike Farren
CA6 4SJ Carlisle
UNITED KINGDOM
Telephone: +44 1228221745
E-mail: mike.farren@cumbriacc.gov.uk

Internet address(es):

General address of the contracting authority: www.cumbria.gov.uk

Further information can be obtained from: Cumbria County Council
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: Cumbria County Council
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision Of Reactive Maintenance And Planned Preventative and Statutory Maintenance and Testing.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Throughout the county of Cumbria, England.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council has had in place for many years a select list of contractors for the provision of reactive maintenance requirements to it’s buildings stock. This approach is now deemed unacceptable for a number of reasons including it does not suit the Council’s business needs, does not result in the most efficient allocation and delivery of work, does not represent best value for money, and does not support a resilient and sustainable supply chain.
Current arrangements for statutory servicing and maintenance of mechanical and electrical services are also due to expire. Consequently there is a requirement to go to the market to seek tenders for replacement contracts, which will run for a two year period, with the option to extend for a further year then one further year. The proposed form of contract will be the JCT Measured.
Term Contract 2011.
The new contracts will provide three separate building fabric reactive maintenance contracts, and three building services reactive and planned preventative / statutory maintenance contracts covering geographical regions within Cumbria as follows;
1. A building fabric reactive maintenance contract for Carlisle and Eden.
2. A building fabric reactive maintenance contract for Allerdale and Copeland.
3. A building fabric reactive maintenance contract for Barrow and South Lakeland.
4. A building services reactive and planned preventative / statutory maintenance contract for Carlisle and Eden.
5. A building services reactive and planned preventative / statutory maintenance contract for Allerdale and Copeland.
6. A building services reactive and planned preventative / statutory maintenance contract for Barrow and South Lakeland.
There is the possibility that Cumbrian District Authorities, Cumbrian schools, Academies, free schools and other third sector non profit organisations accepted by the Council may be added to the property portfolio over the duration of the contracts.
II.1.6)Common procurement vocabulary (CPV)

50800000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 7 560 000 and 20 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: A building fabric reactive maintenance contract for Carlisle and Eden

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 780 000 and 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: A building fabric reactive maintenance contract for Allerdale and Copeland

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 780 000 and 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: A building fabric reactive maintenance contract for Barrow and South Lakeland

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 720 000 and 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: A building services reactive and planned preventative / statutory maintenance contract for Carlisle and Eden

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 800 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: A building services reactive and planned preventative / statutory maintenance contract for Allerdale and Copeland

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 800 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: A building services reactive and planned preventative / statutory maintenance contract for Barrow And South Lakeland

1)Short description
2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 800 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement.
Parent company and/or other guarantees of performance and financial liability may be required by Cumbria County Council if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the framework agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-924MRN
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.12.2012 – 19:00
IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2012 – 19:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 20.12.2012 – 08:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised staff from within Legal and Democratic Services will break the electronic seal on our e-tendering tool, The Chest.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference NWCE-924MRN in the box labelled” contains” then click search.

Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. if you are not already registered on the www.thechest.org.uk you will need to return to the home page and click on Register.

“Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(I) Not to award any contract as a result of the procurement process commenced by publication of this notice; and
(II) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Contract will form a separate contract under the scope of this Contract between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Contract reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4 is for the placing of orders. The Contr4act is for 2 years with the option of 2X1 year extensions. The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this Contract.
Cumbria County Council wishes to establish a Contract for use by the following public sector bodies (and any future successors to these organisations:
Copeland Borough Council.
Allerdale Borough Council.
Barrow Borough Council.
Carlisle City Council.
South Lakes District Council.
Eden District Council and all partners and colloaborative authorities under the EPIC (Effective Procurement In Cumbria) agreement as well as Cumbria PCT/NHS, Cumbria Police and customers of Cumbria County Council.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Mr Conway Stewart
E-mail: conway.stewart@cumbria.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendarday standstill period at the point information on the award of the contract is communicated to tenderers.
Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of thecontract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that theduration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.11.2012