Reactive Maintenance Framework for Merseyside Police

Reactive Maintenance Framework for Merseyside Police

The properties are mixed in use and include the following though is not an exhaustive list:
Police Headquarters building in Liverpool City Centre, to Police Stations, Training areas, Stables, Laboratories, Car Parks, Firing Range, Vehicle Work Shops and Police Houses.

United Kingdom-Liverpool: Repair and maintenance services of building installations

2013/S 157-273279

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merseyside Police
Procurement, Merseyside Police HQ, Canning Place
For the attention of: Pauline Totton
L1 8JX Liverpool
UNITED KINGDOM
Telephone: +44 1517771926
E-mail: pauline.totton@merseyside.pnn.police.uk
Fax: +44 1517771935

Internet address(es):

General address of the contracting authority: www.merseysidepcc.info

Address of the buyer profile: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: www.bluelight.gov.uk
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Reactive Maintenance Framework for Merseyside Police.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Merseyside.
NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The OPCCM (the ‘Authority’) estate comprises of 77 properties encompassing approximately 125 000m², and an additional 16 tenanted houses.
The properties are mixed in use and include the following though is not an exhaustive list:
Police Headquarters building in Liverpool City Centre, to Police Stations, Training areas, Stables, Laboratories, Car Parks, Firing Range, Vehicle Work Shops and Police Houses.
The properties and residences are contained within the Merseyside geographical boundary that includes Wirral, Sefton, Liverpool, St Helens and Knowsley. In addition to these properties, OPCCM is also involved in a small number of collaborative and regional projects which result in the need to attend other buildings within the North West, namely, Cheshire, Lancashire and Greater Manchester. These are small in number and the majority of the work is within Merseyside.
The size of the overall estate is subject to change over the duration of the framework. No claim arising from a change in the overall estate size shall be permitted.
Merseyside Police does not have to conform to the Rehabilitation of Offenders Act, and as such retains the right to refuse access to Police premises to any person who has a spent conviction
The Authority is seeking reputable facilities management contractors to provide planned and reactive
maintenance works up to a value of GBP 5 000 per call off for their estate for next 3 years with the option of extending 1 + 1 year(s). As and when required the Authority may decide to issue work up to a value of GBP 10 000, as an option
The Authority intends to develop Frameworks for individual Lots i.e. Building Fabric, Mechanical, Electrical and Locksmith services.
II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Building Fabric (Building and Civil Engineering including asbestos removal) Maintenace Framework

1)Short description

Framework for the provision of planned and reactive building and civil engineering maintenance and associated minor works up to the value of GBP 5 000 to Merseyside Police’s estate over the next 3 years, with the option for Merseyside Police to extend the contract for a further 1 + 1 year(s)
As an when required the Authority may decide to issue work up to a value of GBP 10 000, as an option.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2017
5)Additional information about lots
Lot No: 2 Lot title: Mechanical Maintenance Works Framework

1)Short description

Framework for the provision of planned and reactive mechanical maintenance and associated minor works up to the value of GBP 5 000 to Merseyside Police’s estate over the next 3 years, with the option for Merseyside Police to extend the contract for a further 1 + 1 year(s)
As an when required the Authority may decide to issue work up to a value of GBP 10 000, as an option.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2017
5)Additional information about lots
Lot No: 3 Lot title: Electrical Maintenace Framework

1)Short description

Framework for the provision of planned and reactive electrical maintenance and associated minor works up to the value of GBP 5 000 to Merseyside Police’s estate over the next 3 years, with the option for Merseyside Police to extend the contract for a further 1 + 1 year(s)
As an when required the Authority may decide to issue work up to a value of GBP 10 000, as an option.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2013. Completion 31.3.2017
5)Additional information about lots
Lot No: 4 Lot title: Locksmith Works Framework

1)Short description

Framework for the provision of planned and reactive locksmith services and associated minor works up to the value of GBP 5 000 to Merseyside Police’s estate over the next 3 years, with the option for Merseyside Police to extend the contract for a further 1 + 1 year(s)
As an when required the Authority may decide to issue work up to a value of GBP 10 000, as an option.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2017
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with standard terms and conditions provided within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: — Key Performance Indicators
— Service Level Agreements
— Compliance with Security Vetting
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Detailed in the Pre-Qualification Questionnaire
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required: Detailed in the Pre-Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required:
Detailed in the Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PCCM/PD/019
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As required by Force Corporate Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Merseyside Police expressly reserve the rights: (i) not to award any contract as a result of the procurement process commenced by the publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and (iii) to award (a) contract(s) in respect of any part(s) of the requirements covered by this notice; and in no circumstances will Merseyside Police be liable for any costs incurred by candidates.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Officer of the Police and Crime Commisioner for Merseyside
PO Box 59
L69 1JD Liverpool
UNITED KINGDOM
Telephone: +44 1517771926
Internet address: www.merseyside.police.uk
Fax: +44 1517771935

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Merseyside Police will undertake the required standstill period of at least 10 calendar days at the point information of the contract award notice is communicated to unsuccessful tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the publication of the contract award decision to request additional debriefing and that information has to be provided a minimum of three working days beofre the expiry of the standstill period. Such additional information should be requested from the adressee in Section I.1. If an appeal regarding the award of the contract has not been successfully resolved , The Public Contracts Regulations 2006 EN Standard form 02 – Contract notice 12 / 19 (SI 2006 No. 5) provide the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Island). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the
setting aside of the award decision or order the Authority to amend any document and may award damages.
If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2013