Reactive Maintenance Services and Small Works Projects – Derbyshire

Reactive Maintenance Services and Small Works Projects – Derbyshire

Lot 1: General Building Works. Lot 2: Electrical Works. Lot 3: Mechanical/Plumbing Works.

United Kingdom-Ripley: Repair and maintenance services

2020/S 143-352999

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Police and Crime Commissioner for Derbyshire
National registration number: n/a
Postal address: Force Headquarters, Butterley Hall
Town: Ripley, Derbyshire
NUTS code: UK UNITED KINGDOM
Postal code: DE5 3RS
Country: United Kingdom
Contact person: Jackie Baker
E-mail: jackie.baker@derbyshire.police.uk
Internet address(es):Main address: http://www.derbyshire.police.co.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/37280

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33554&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33554&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Local Government Police

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Reactive Maintenance Services and Small Works Projects

Reference number: DP0424

II.1.2)Main CPV code

50000000 Repair and maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police and Crime Commissioner for Derbyshire, Derbyshire Fire and Rescue Authority and Derbyshire Police and Fire Partnership LLP (‘The Client’) is seeking the provision of professional building maintenance services to support the named forces/services estates department whose role it is to provide support to Derbyshire’s Police and Fire main activities. These services are to be let in 3 separate lots to comprise of both reactive and project based works up to a set individual value of GBP 350 000.

This contract to be awarded in 3 separate lots as listed below:

Lot 1: General Building Works

Lot 2: Electrical Works

Lot 3: Mechanical/Plumbing Works.

A framework contract will be awarded with nil value/commitment for each lot and we propose to appoint up to 5 for Lot 1 and up to 3 each for Lot 2 and 3.

Total Annual estimate across all lots GBP 2.1 million.

II.1.5)Estimated total value

Value excluding VAT: 8 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Building

Lot 2: Electrical

Lot 3: Mechanical/Plumbing.

II.2)Description

II.2.1)Title:

General Building Works

Lot No: 1

II.2.2)Additional CPV code(s)

45220000 Engineering works and construction works

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Derbyshire.

II.2.4)Description of the procurement:

This maintenance service is for lot 1 general building works which comprises of both reactive and project based works up to a set individual value of GBP 350 000.

The Client has a mixture of operational and support sites spread throughout the County of Derbyshire, It is expected that the number and location of these sites will change over the term of this agreement.

It is the client’s intention that the sites should be maintained to a good standard and to comply with all current and relevant legislation. In undertaking all services and procuring all works the supplier shall give due consideration to the anticipated life-span of the buildings at the Sites. The supplier shall ensure that maintenance works completed are done so in a manner that minimises disruption to police and fire operations.

A framework contract will be awarded with nil value/commitment for each lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 279 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Electrical Works

Lot No: 2

II.2.2)Additional CPV code(s)

45259000 Repair and maintenance of plant
50710000 Repair and maintenance services of electrical and mechanical building installations
50711000 Repair and maintenance services of electrical building installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Derbyshire.

II.2.4)Description of the procurement:

This maintenance service is for lot 2 electrical works which comprises of both reactive and project based works up to a set individual value of GBP 350 000.

The Client has a mixture of operational and support sites spread throughout the County of Derbyshire, It is expected that the number and location of these sites will change over the term of this agreement.

It is the client’s intention that the sites should be maintained to a good standard and to comply with all current and relevant legislation. In undertaking all services and procuring all works the supplier shall give due consideration to the anticipated life-span of the buildings at the sites. The supplier shall ensure that maintenance works completed are done so in a manner that minimises disruption to police and fire operations.

A framework contract will be awarded with nil value/commitment for each lot 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 822 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 — Mechanical/Plumbing Works

Lot No: 3

II.2.2)Additional CPV code(s)

45259000 Repair and maintenance of plant
50710000 Repair and maintenance services of electrical and mechanical building installations
50711000 Repair and maintenance services of electrical building installations

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Derbyshire.

II.2.4)Description of the procurement:

This maintenance service is for lot 3 mechanical/plumbing works which comprises of both reactive and project based works up to a set individual value of GBP 350 000.

The Client has a mixture of operational and support sites spread throughout the County of Derbyshire, It is expected that the number and location of these sites will change over the term of this agreement.

It is the client’s intention that the sites should be maintained to a good standard and to comply with all current and relevant legislation. In undertaking all services and procuring all works the supplier shall give due consideration to the anticipated life-span of the buildings at the sites. The supplier shall ensure that maintenance works completed are done so in a manner that minimises disruption to police and fire operations.

A framework contract will be awarded with nil value/commitment for each lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 424 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details contained within the specification in the ITT documentation, to be issued by 31 July 2020.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Details contained within the ITT documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 11
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/09/2020
Local time: 12:00
Place:

Online Bluelight eu portal

Information about authorised persons and opening procedure:

To be opened by nominated Derbyshire Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Derbyshire Constabulary
Postal address: Force Headquarters
Town: Ripley, Derbyshire
Postal code: DE5 3RS
Country: United Kingdom
E-mail: procurement@derbyshire.police.ukInternet address: www.derbyshire.police.uk

VI.4.2)Body responsible for mediation procedures

Official name: Joint Director of Finance and Business Services
Postal address: Force Headquarters
Town: Ripley, Derbyshire
Postal code: DE5 3RS
Country: United Kingdom
E-mail: sallsop@derbyshire.police.co.ukInternet address: www.derbyshire.police.co.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Derbyshire Constabulary
Postal address: Force Headquarters
Town: Ripley, Derbyshire
Postal code: DE5 3RS
Country: United Kingdom
E-mail: procurement@derbyshire.police.co.ukInternet address: www.derbyshire.police.uk

VI.5)Date of dispatch of this notice:

22/07/2020