Reactive Repairs Service and Void Maintenance Edinburgh

Reactive Repairs Service and Void Maintenance Edinburgh

Melville Housing Association (based in Dalkeith) & Manor Estates Housing Association (based in Edinburgh) are not for profit social housing providers and registered social landlords.

United Kingdom-Edinburgh: Repair and maintenance services of building installations

2013/S 153-266891

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Melville Housing Association Limited and Manor Estates Housing Association Limited
11 Washington Lane
Contact point(s): Technical Services
For the attention of: Ian Slamin (Melville HA); Alan Ilesley (Manor Estates HA)
EH11 2HA Edinburgh
UNITED KINGDOM
Telephone: +44 1313373222
E-mail: info@manorestates.org.uk / info@melville.org.uk
Fax: +44 1313134148

Internet address(es):

General address of the contracting authority: http://www.manorestates.org.uk or http://www.melville.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Reactive Repairs Service and Void Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Midlothian (1,837 properties), Edinburgh (972 properties), East Lothian (properties), Scottish Borders (1 property), North & South Lanarkshire (55 properties) & Fife (12 properties).
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Melville Housing Association (based in Dalkeith) & Manor Estates Housing Association (based in Edinburgh) are not for profit social housing providers and registered social landlords.
The contract is to be let for a period of 5 years, extendable up to 5 years.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=273674

II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value GBP 1.068 m per annum.
Estimated value excluding VAT: 1 068 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment Terms – Contract pricing on a fixed unit cost per house per year divided by 12 months.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Pre Qualification Questionnaire and Invitation to Tender for further information.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details in pre qualification questionnaire that will be issued to all expressions of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details in pre qualification questionnaire that will be issued to all expressions of interest.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details in pre qualification questionnaire that will be issued to all expressions of interest.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The PQQ will be issued as a Microsoft word document as a hard copy or in an electronic format. Submissions should be made using this form or replicated in your own format following the same headings as the original PQQ.
(SC Ref:273674)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Melville Housing Association and Manor Estates Housing Association will incorproate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers before entering into a contract with the successful tenderer(s). If an appeal regarding the award of the contract has not been successfully resolved, an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012, as amended, may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

5.8.2013