Reading Bicycle Hire Scheme – Market Engagement

Reading Bicycle Hire Scheme – Market Engagement

Reading Borough Council is seeking a commercial bicycle hire operator to run a cycle hire scheme prominently in Reading Borough, but also other key destinations in the travel to work area, including those in Wokingham and West Berkshire.

United Kingdom-Reading: Promotional services

2020/S 117-285226

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Reading Borough Council
Postal address: Civic Centre, Bridge Street
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG1 2LU
Country: United Kingdom
Telephone: +44 1189374167
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Reading Bicycle Hire Scheme — RBC 00000777

II.1.2)Main CPV code

79342200 Promotional services

II.1.3)Type of contract


II.1.4)Short description:

Reading Borough Council is seeking a commercial bicycle hire operator to run a cycle hire scheme prominently in Reading Borough, but also other key destinations in the travel to work area, including those in Wokingham and West Berkshire.

The operator will have the option of supplying and installing the necessary on-street cycle hire infrastructure for a docked or undocked scheme or utilising existing cycle hire infrastructure, including bikes, docking stations and terminals.

The operator will have the option of advertising on cycle hire infrastructure, including bikes and terminals, subject to planning consent.

II.1.5)Estimated total value

Value excluding VAT: 1.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

34430000 Bicycles

II.2.3)Place of performance

NUTS code: UKJ11 Berkshire
Main site or place of performance:

District of Reading Borough Council.

II.2.4)Description of the procurement:

The purpose of this prior information notice (P.I.N.) is to give potential tenderers advance notice that Reading Borough Council is considering undertaking a tendering exercise to let a contract for the provision, operation and maintenance of a Bicycle Hire Scheme.

Our main objectives for bicycle hire in Reading are:

• to increase the number of people who cycle regularly according to targets set out in the emerging LTP;

• to increase the mode share of people cycling in Reading;

• to complement the existing public transport network and offer affordable alternatives to private car use;

• to support people in making the switch from private car to cycling;

• to promote the benefits of cycling, including health and wellbeing, decongestion, air quality, reliable journey times and inclusivity;

• to complement long-term aspirations for cycle infrastructure improvements set out in emerging local cycling and walking infrastructure plan;

• to encourage cycling to/from key destinations, including employment and education centres, transport interchanges and other local facilities.

It is anticipated that the tender requirements will be for a suitable provider to enter into a contract to supply, operate and maintain a commercial bicycle hire scheme in Reading without any ongoing revenue support from the Council. The provider will have the flexibility to submit a proposal for a docked or undocked cycle hire scheme and to determine the size and geographical spread of the scheme.

The provider will have the flexibility to use fully or partly current existing infrastructure of 29 docking stations and 200 bicycles or to provide his own bicycles or docking stations. We are seeking to see in the proposal whether the provider will use our or their infrastructure.

The tender may wish to investigate the feasibility of locating docked or undocked bikes at key destinations within the administrative boundaries of West Berkshire and Wokingham Borough Councils with support from those authorities and other public and private sector organisations within those areas.

The Council will look to support the cycle hire scheme with in-kind resources, such as officer time to ensure the scheme is a success. Further to this, the Council will seek to submit funding proposals, in partnership with the cycle hire provider, when funding opportunities arise. Such proposals will aim to deliver the cycling and walking improvements set out in our local cycling and walking infrastructure plan, including new cycle routes, infrastructure improvements and supporting initiatives to encourage more people to consider cycling for local journeys and to help overcome other barriers to cycling.

The purpose of prior information notice (PIN) is to notify interested parties of Reading’s intention to invite tenders from potential operators. Participation or non-participation in any previous or ongoing informal dialogue will confer no advantage or disadvantage should Reading Borough Council commence a formal procurement process.

If you are interested in taking part in this Market Engagement please go to RBC’s eTendering website:

Select the ‘Reading Bicycle Hire Scheme — Market Engagement’ project, reference number ‘RBC 00000777’.

Then complete and submit the attached questionnaire ‘Reading Bicycle Hire Scheme Market Engagement Questionnaire v1’ by the submission deadline on the system.

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

This is an early engagement exercise as part of the development of a planned procurement. Organisations interested in responding to the consultation should download the documents which are available on the Council’s eTendering system at: and complete as instructed.

The portal is free of charge — to register please follow the supplier registration guidance which is available on the portal.

Please note: you must register your interest via the Council’s eTendering portal if you intend to submit a response. Interested parties must log onto the Council’s eTendering portal at: to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s eTendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the email address that has been used to register their organisation will be checked regularly as the Council’s eTendering system will generate automatic notifications to this email address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the portal should be addressed to the InTend Help Desk — email: telephone number +44 8442728810.

If the Council decides to proceed with a formal procurement exercise a further contract notice/advertisement will be placed inviting expressions of interest.

The Council does not commit to enter into a formal procurement exercise at this stage.

VI.5)Date of dispatch of this notice: