Real estate property management Royal Mail
Royal Mail Group Ltd. (RMG) wishes to establish a single contract for the supply of real estate property management services with full UK wide coverage to support delivery of the RMG property strategy including 2082 assets UK wide. UK-London: property management services of real estate on a fee or contract basis
2012/S 66-108355
Contract notice – utilities
Services
Directive 2004/17/EC
Section I: Contracting entity
Royal Mail Group Ltd.
1st floor 35-50 Rathbone Place
For the attention of: Chris Nicholass
W1T 1HQ London
UNITED KINGDOM
Telephone: +44 2074414494
E-mail: chris.nicholass@royalmail.com
Internet address(es):
General address of the contracting entity: http://www.royalmailgroup.com
Address of the buyer profile: http://www.royalmailgroup.com/portal/rmg/jump1?
Electronic submission of tenders and requests to participate: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UK – wide includind N. Ireland and Scottish Isles.
NUTS code UK
Duration of the framework agreement
Duration in years: 6
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 8 000 000,00 and 10 000 000,00 GBP
Key requirements will be to provide a full estate management service to include,
— Reactive and proactive property management,
— Business planning/budgets,
— Data management,
— Tenant management,
— Service charge management,
— D2D town planning,
— Lease advisory services.
Strict associated RM finance, data management and administrative processes must be followed.
70330000, 70332200, 70332000, 70121000, 70220000
However, actual values may vary and may fall above or below these ranges according to RMG’s business requirements.
Estimated value excluding VAT
Range: between 8 000 000,00 and 10 000 000,00 GBP
Description of these options: The framework will be for an initial term of 4 years, with an option to extend for a period(s) of up to a further 2 years (such option being exercisable at RMG’s sole discretion) giving the framework a maximum term of 6 years.
Section III: Legal, economic, financial and technical information
Description of particular conditions: This contract will require staff working unsupervised on any Royal Mail Group sites to have undergone appropriate security vetting. Further details of this will be issued in the tender documents if shortlisted.
The selected contractor(s) will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details of these conditions will be set out in the tender documents.
Section IV: Procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
Additional information about electronic auction: An e-auction will be used to determine contract awards but Royal Mail reserve the right not to use the e-auction process.
Payable documents: no
Section VI: Complementary information
1) Real estate property management and
2) Real estate asset management 7 property development framework. Each OJEU has its own URL link to express your interest.
Expression of interest: please ensure that you submit an expression of interest promptly using the URL link contained in Section I.1 “Electronic submission of tenders and requests to participate (URL)” so that your details can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing). Note you must complete all company details as requested.
Following full completion of the expression of interest phase you will be sent information on how to access the PQQ. The PQQ will be managed using the RMG Electronic Sourcing System (Esourcing).
The PQQ is accessed via Esourcing. You will need to receive 2 e-mails in order to participate. Once you have completed your company details via the expression of interest URL you will be provided with your first e-mail (within 48 hours Monday – Friday) which is a log-on to Esourcing, these log-on details shall arrive via RMG@frictionless.com and headed Royal Mail Group RFX (please do not e-mail this site unless instructed to do so). On receipt of your log-on information you will then be sent a second e-mail (within 24 hours Monday to Friday) from RMG@frictionless.com or RMG, inviting you to participate in the PQQ. It is at this point that you will be able to fully access the PQQ and start to complete it.
The PQQ will close as noted in IV.3.4.
Please note: your log-on will not be activated until you are formally invited to participate, so please do not try to log-on before you are invited to do so, since your access will be denied.
RMG may require suppliers to supplement or clarify the information submitted in the PQQ and may also undertake its own audit of the supplier to verify the information provided.
Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through the contact point detailed on the OJEU notice.
All values, dates and times specified in this notice are only provisional, and RMG reserves the right to change these.
RMG reserves the right not to award any part or all of this framework. Responding to this notice, bidding and bid costs are entirely at the risk of applicants and will not be refunded by RMG under any curcumstances. Any interested applicant will require a minimum annual turnover of 5 500 000 GBP.
See VI.4.2 below
Body responsible for mediation procedures
See VI.4.2 below
See VI.4.2 above
VI.5)Date of dispatch of this notice:30.3.2012