Real Time Crew Reporting Solution Tender

Real Time Crew Reporting Solution Tender

South Cambridgeshire District Council currently utilises the services of a third party to provide vehicle tracking services for its fleet of waste collection vehicles.


Awarding body South Cambridgeshire District Council

Est. value


Est. Start Date: 01/11/2013
Est. End Date: 11/10/2013


South Cambridgeshire District Council currently utilises the services of a third party to provide vehicle tracking services for its fleet of waste collection vehicles. After reviewing these arrangements SCDC has decided to re-let this contract with additional service requirements.

SCDC is looking for a suitably qualified and experienced Tenderer to provide a fully integrated real time, two-way, web-based, crew reporting system comprising of individual components of hardware and software. Theses individual components shall work together as a cohesive system and will be known as The System.

The System shall comprise the following components:
– Vehicle tracking transponder fitted to each vehicle
– In Cab device fitted to each vehicle used to Display the current position in respect to the road network and provide route and Round directions.
-Display the properties in the immediate proximity
-Display relevant information in regard to new and special instructions that relate to e Round.
-Record and transmit round event details as entered by the vehicle operator
-Central application used as the primary communication hub between the freighters vehicle tracking transponder, the In-cab Device and the back Office staff and mobile Supervisors. It will be used to:
-Display Current position of each freighter.
-Display current Round event information as entered by vehicle operators (including vehicle status).
-Retain all Route information.
-Retain all Round event information
-Report and analyse all Route and Round Information
-Hold information regarding Vehicles, Rounds (Round References and Day), Vehicle Drivers.

-Supervisor’s Handheld Devices for communication with the central hub and the In-cab Device.

-The Tenderer will include in its Tender the supply, delivery, installation, implementation, testing, commissioning and on-going support and maintenance (for the duration of the Contract) of The System and the training of users and the production of operational manuals for staff to use.

-The contract term will be for a 3 year term with the option to extend each and every year for two further years and has an estimated contract value of £40k to £60k.

-The Tenderer may be a sole company, a consortium, a partnership, a lead company with sub-contracted services or any other type of company/organisation.

-Please note mobile phone signal strength can vary in our rural district. Traditionally some providers signals have struggled to provide a reliable service however we will consider any suitable proposal that is backed up with evidence of signal consistency and reliability within our district area.

-The successful Tenderer shall demonstrate:

-The ability and experience of providing and supporting a service that matches the brief; preferably to a similar sized local authority.

-a good track record in this field;

-cost effective, innovative systems that are backed up with a comprehensive support package;

-a robust solution suitable for the purpose in terms of construction, design and performance;

-proven consistent reliability and online system availability and uptime to five nine standards;

-a clear development road map;

-excellent partner/supply chain arrangements; and

-unfalteringly high standards of customer service and flexibility.

If you are interested in applying for this tender then please contact for a copy of the tender documentation.

Additional information

Contract Type One off
Procurement Process Open Tender
Estimated ValueText Description £40k to £60k estimated
Category Software,
CPV codes 72000000,
Suitable for SME YES

Document Available Until

11 August 2013

about 1 month

Submission Return By

16 August 2013

about 1 month

Contact Details

South Cambridgeshire District Council
Sean Missin

This contract is being managed by South Cambridgeshire District Council . To request documentation contact