Reception Baseline Assessments Quality Assurance Coventry

Reception Baseline Assessments Quality Assurance Coventry

STA are looking to procure a supplier to work with us to determine appropriate models for assuring the national data from the reception baseline.

United Kingdom-Coventry: Education and training services

2015/S 062-109157

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education, Standards and Testing Agency
Earlsdon Park, 53-55 Butts Road
For the attention of: Talat Shams
CV1 3BH Coventry

Internet address(es):

Electronic access to information: http://

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Reception Baseline Assessments Quality Assurance (STA 0122).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 24: Education and vocational education services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

About STA.
The Standards and Testing Agency (STA) is an executive agency of the Department for Education.
The STA’s main functions are to:
— develop high quality and rigorous national curriculum tests and assessments in line with Ministerial policy,
— undertake operational delivery of national curriculum tests and assessment (including printing, distribution, marking and data capture of tests as appropriate),
— support schools and other stakeholders to deliver national curriculum tests and assessments,
— support and implement arrangements for moderation of teacher assessment judgements.
STA is responsible for developing and delivering the national curriculum tests and assessments and ensuring their proper and safe production and administration. These assessments operate across Early Years Foundation Stage (EYFS) and key stages 1, 2 and 3 and are used by a wide range of maintained and other schools.

Further information about STA and the national curriculum tests and assessments can be found at

The DfE will use a new reception baseline assessment to capture the starting point from which the progress that schools make with their pupils will be measured. The content of the reception baseline will reflect the knowledge and understanding of children at the start of reception, and will be clearly linked to the learning and development requirements of the Early Years Foundation Stage and key stage 1 national curriculum in English and Mathematics. The reception baseline will be administered within the first half term of a pupil’s entry to a reception class.
Data from the reception baseline will be used to hold schools to account; it must therefore be valid and reliable. Although the reception baseline suppliers are undertaking some activities to quality assure the data they submit, their customer/supplier relationship with schools means that additional central quality assurance will be required.
The reception baseline is a new assessment and the Department has not quality assured assessments of this nature before. As a result, we need to pilot and evaluate different approaches to see what works.
The Requirement.
STA are looking to procure a supplier to work with us to determine appropriate models for assuring the national data from the reception baseline. Once models have been determined, STA will agree up to three approaches to be implemented by the supplier in small scale pilots during September/October 2015. The supplier will also be responsible for evaluating the approaches using evidence from the pilots with the aim of recommending an approach to be implemented from September 2016.
Key Supplier Requirements:
— organisational capability and experience of designing and conducting quality assurance processes in an educational environment,
— proven experience in delivering a product to time and quality using an agreed methodology,
— ability to source and train appropriately qualified representatives,
— ability to collate and analyse data to evaluate options,
— based on evidence received make recommendations,
— ensure the security of information.
The contract value is 250 000 GBP (excluding VAT) for the period 1.7.2015 to 31.1.2016.
Should the Department implement the optional contract extension, the maximum whole life contract cost shall not exceed 400 000 GBP (excluding VAT).
Please note that contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 29.1.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Company, Prime Contractor, Joint Venture, or Special Purpose Vehicle (SPV). In the event that a consortia bid is successful the Authority will anticipate the creation of an appropriate legal vehicle/SPV to provide satisfaction on capacity.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidder responses will be used to undertake an assessment of their organisation’s economic and financial standing. Bidders will be contacted by the Authority if this assessment identifies that a parent or other type of guarantee is required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Responses will be used to undertake an assessment of your organisation’s technical and professional ability to provide the goods/services.
Where the Potential Supplier is a SPV and not intending to be the main provider of the goods or services, the information requested should be provided in respect of the principal intended provider of the goods or services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

STA 00122 Reception Baseline Assessments Quality Assurance

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 58-101996 of 24.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of bidders will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Indicative key dates for this procurement activity
Task Name Date
Contract Notice and Invitation to Tender Issued on Contracts Finder
Closing Date for Clarification Questions
Closing date for receipt of bids
Award Decision issued to bidders
10-day Standstill period until
Start-up meeting / Contract Start

Please see Contracts Finder — for access to tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The address in 1 in the first instance

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate) in accordance with Public Contracts Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: