Records Management and Archival Storage for BBC
The BBC requires a supplier to supply and maintain a secure, flexible and value-for-money service for records management and archival storage of the paper records of the BBC and its subsidiaries.
United Kingdom-London: Records management
2015/S 024-040197
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Tonge Caroline
W1A 1AA London
UNITED KINGDOM
E-mail: caroline.tonge@bbc.co.uk
Internet address(es):
General address of the contracting authority: http://www.bbc.co.uk/supplying/
Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk
Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom — please refer to a full list of relevant sites contained within the PQQ document.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The BBC requires a supplier to supply and maintain a secure, flexible and value-for-money service for records management and archival storage of the paper records of the BBC and its subsidiaries.
The service includes storing approximately 40 000 linear feet of pre-archival material and approximately 3 000 linear feet of permanent archival material with ability for increase/decrease in capacity; access/retrieval/collection/delivery of material in physical and digital form; database services; storage/handling/retrieval of a unique permanent collection to relevant professional standards including BS PD5454:2012 or equivalent; and associated activities.
The supplier will be required to liaise with the BBC’s current supplier to ensure a smooth transfer of material to the new storage facilities and continuing on-demand access to the material by the BBC during the transfer.
Please note the figure stated in Section II.3 below represents an initial contract term of 36 months and an optional extension period of up to 24 months.
II.1.6)Common procurement vocabulary (CPV)
79996100, 30193700, 63121000, 92512000, 63120000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The BBC may at its sole discretion extend the contract on 1 (one) occasion by up to 24 months.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:
1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk
2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the user-name you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.
3. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Please refer to Section C4 of the PQQ document.
III.2.3)Technical capacity
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required:
Please refer to Section C4 of the PQQ document.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Simplified PQQ document.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
Additional information about electronic auction: The BBC may use a reverse Electronic Auction if appropriate.
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2010/S 202-308481 of 16.10.2010
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a http://bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.
VI.5)Date of dispatch of this notice: