Records Management System - IT Consultancy Requirement

Records Management System – IT Consultancy Requirement

Records management system recommendations for improvements of police back office systems, culture and processes.

United Kingdom-Eastleigh: Development consultancy services

2016/S 229-418377

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire Constabulary
Hampshire Police and Fire Headquarters, Leigh Road
Contact point(s): Procurement Support Team
SO50 9SJ Eastleigh
United Kingdom
Telephone: +44 1962-847915
E-mail: procurement.support@hants.gov.uk
Fax: +44 1962-841326

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Electronic access to information: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

RMS Recommendations for Improvements of Police Back Office Systems, Culture and Processes.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Hampshire Police and Fire Headquarters, Leigh Road, Eastleigh, SO50 9SJ.

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

In common with all UK police forces, HC utilises a crime recording system which serves as the main data repository for the force and is colloquially known as RMS (records management system). Hampshire Constabulary is seeking a suitably qualified and experienced supplier to provide recommendations for improvements to the human interaction, processes and culture in relation to this system, the scope of this review will not include the ability to make changes to the underlying RMS System.
The duration of contract shall be for a period of up to 3 years or such date as may be agreed between Hampshire Constabulary and the Supplier subject to acceptable delivery and completion of the services to the reasonable satisfaction of the Constabulary.

Note: Hampshire Constabulary works in partnership with Hampshire County Council and as such the procurement documentation can be found on the Council’s e-tender site (InTend): https://in-tendhost.co.uk/hampshire/aspx/Registration

II.1.6)Common procurement vocabulary (CPV)

73220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The services will encompass a full review of Officer interaction, associated processes and behaviours with using the RMS system. The delivery approach and methodology for this contract will be agreed with Hampshire Constabulary subject to the outcome of this procurement exercise; see published tender documents for full details.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Within the published documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Within the published documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details within the published documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details within the published documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details within the published documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC09679

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 191-344286 of 4.10.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.12.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.12.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.12.2016
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Any bidder who did not attend the bidders day held on the 25.10.2016 as previously advertised in the prior information notice concerning this contract should draw their attention to the power point document accompanying the published tender documents which was shown to those who attended the session.
Electronic invoicing will be accepted and/or Electronic payment will be used.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.11.2016

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