Records Management System Supply and Implementation Tender

Records Management System Supply and Implementation Tender

Supply, implementation, support and maintenance of an integrated Records Management System.

United Kingdom-Carmarthen: Software package and information systems

2019/S 116-285014

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
United Kingdom
Telephone: +44 1267226540
E-mail: faye.ryan@dyfed-powys.pnn.police.uk
NUTS code: UKL1
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Implementation, Support and Maintenance of Records Management System

Reference number: DPP19010

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police and Crime Commissioner for Dyfed Powys is inviting tenders from suitably qualified and experienced organisations for the supply, implementation, support and maintenance of an integrated Records Management System (RMS), which represents a substantial investment in ICT and will result in substantial business change across operational policing whilst also affecting most areas of business.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000
50324100
48311000
48517000

II.2.3)Place of performance

NUTS code: UKL1
NUTS code: UKL24
NUTS code: UKL14

II.2.4)Description of the procurement:

The Police and Crime Commissioner for Dyfed Powys is inviting tenders from suitably qualified and experienced organisations for the supply, implementation, support and maintenance of an integrated Records Management System (RMS), which represents a substantial investment in ICT and will result in substantial business change across operational policing whilst also affecting most areas of business.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Contracting Authority may in its sole discretion extend the contract by up to 24 additional months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

Supplier qualification as detailed in the instruction documents and questionnaire provided on https://etenderwales.bravosolution.co.uk/home.html

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Supplier qualification as detailed in the instruction documents and questionnaire provided on https://etenderwales.bravosolution.co.uk/home.html

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the invitation to participate.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2019
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/07/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

The estimated value of contract relates to the initial 5 year term of the contract, rather than any extension periods.

The Authority reserves the right not to award any contract as a result of the procurement, and bidders shall each be liable for their own costs of participating in the procurement.

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=93134

(WA Ref:93134)

VI.4)Procedures for review

VI.4.1)Review body

Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
United Kingdom
Telephone: +44 1267226540Internet address: http://www.dyfed-powys.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/06/2019