Records Storage Service Tender Bedford

Records Storage Service Tender Bedford

Bedford Borough Council (the Authority) hosts a shared service for records management for the 3 unitary authorities in Bedfordshire-Bedford Borough Council, Central Bedfordshire Council and Luton Borough Council.

United Kingdom-Bedford: Archiving services

2020/S 010-019617

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Bedford Borough Council
Postal address: Borough Hall, Cauldwell Street
Town: Bedford
NUTS code: UKH24
Postal code: MK42 9AP
Country: United Kingdom
E-mail: commercial.hub@bedford.gov.uk
Internet address(es):Main address: www.bedford.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bedford/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Records Storage Service

Reference number: BBC CE 00973

II.1.2)Main CPV code

79995100

II.1.3)Type of contract

Services

II.1.4)Short description:

Bedford Borough Council (the Authority) hosts a shared service for records management for the 3 unitary authorities in Bedfordshire-Bedford Borough Council (BBC), Central Bedfordshire Council (CBC) and Luton Borough Council (LBC). This service is known by the name of Bedfordshire archives and records service. Bedfordshire archives and records service will act as the liaison between the Authority and the contractor for the purposes of this contract. Until 2002 Bedfordshire archives and records service stored all material in its own storage areas. Since 2002 the service has supplemented its own storage capacity with external storage provided by an established storage company. The contractor will be responsible for providing the external records storage facility.

II.1.5)Estimated total value

Value excluding VAT: 595 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH24
Main site or place of performance:

II.2.4)Description of the procurement:

The contractor will be responsible for providing the external records storage facility for Bedfordshire archives and records service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Initial 5-year contract term, followed by 2 optional 12-month extensions. The contract will then be re-tendered.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/02/2020
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Bedford Borough Council
Postal address: Borough Hall, Cauldwell Street
Town: Bedford
Postal code: MK42 9AP
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/01/2020