Recruitment Advertising Contract

Recruitment Advertising Contract

To provide an agency service in continually negotiating best value rates and advert placement with advertisers alongside offering key advice for the most effective advertising outcomes on behalf of the Council.

United Kingdom-Poole: Advertising and marketing services

2013/S 139-241953

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough of Poole
Financial Services, Civic Centre
For the attention of: Gemma Planner
BH15 2RU Poole
UNITED KINGDOM
Telephone: +44 1202261234
E-mail: g.planner@poole.gov.uk

Internet address(es):

General address of the contracting authority: www.boroughofpoole.com

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Recruitment Advertising Contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Borough and County of the Town of Poole.
NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide an agency service in continually negotiating best value rates and advert placement with advertisers alongside offering key advice for the most effective advertising outcomes on behalf of the Council.
The majority of advertising spend currently relates to Recruitment so a key underpinning knowledge in this area is essential. The placement of legal notices as required by Law and the promotion of and changes to Council services are also regular current advertising requirements.
Appropriate providers must be able to competitively place all Council advertising with local advertisers e.g. The Bournemouth Echo and Advertiser Series. National coverage is also required e.g. TES & Guardian.
II.1.6)Common procurement vocabulary (CPV)

79340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract is open to use by Borough of Poole, it’s educational establishments and Poole Housing Partnership (PHP).
Estimated value excluding VAT: 680 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See PQQ & ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
See PQQ & ITT
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
See PQQ & ITT
Minimum level(s) of standards possibly required: See PQQ & ITT
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
See PQQ & ITT
Minimum level(s) of standards possibly required:
See PQQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: See PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Four years
VI.2)Information about European Union funds
VI.3)Additional information

Please do not contact the Officer named in this notice, please access www.supplyingthesouthwest.org.uk for further information.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: After a decision on award has been made the Borough of Poole will as soon as
possible inform the tenderers and candidates of its decision and include in
this notice
the criteria for the award and the reasons for the decision including the name,
score,
characteristics and (unless the recipient is a candidate) the relative
advantages of
the successful tenderer and the score of the recipient of the notice plus any
other
required information. Unless there is any contingency to account for there will
normally be a minimum 10 calendar day standstill period.
Unless the information has already been given in the standstill letter or there
are
legal grounds to withhold information the Borough will supply to any
unsuccessful
economic operator the reasons why it was unsuccessful and the information
described in the previous paragraph within 15 days of a request in writing.
Such
additional information should be required from the address at i.1 above.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for economic
operators who consider the Borough has breached its duties to take action in
the
High Court. Any such action must be brought promptly (generally within 3
months)
from the date when the grounds for starting the proceedings first arose.
Economic
Operators are advised to take legal or other relevant professional advice when
considering a legal challenge as the Regulations contain various time limits
for
starting proceedings. Where a contract has not been entered into and a breach
is
found to have taken place the Court may make an interim order or order the
setting
aside of the award decision or order the authority to amend any document and
may
award damages. If the contract has been entered into and the grounds for such
an
order are made out the Court may make a declaration of ineffectiveness, must
impose penalties and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.7.2013