Recruitment Services Framework London

Recruitment Services Framework London

Transport for London is seeking to bring together its requirements for Recruitment Services under a single Framework.

United Kingdom-London: Supply services of personnel including temporary staff

2013/S 180-311093

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home.do
For the attention of: Julian Roberts
SW1H 0TL London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 90747 Recruitment Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
NUTS code UKI1,UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 22
Duration of the framework agreementDuration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 750 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Transport for London is seeking to bring together its requirements for Recruitment Services under a single Framework.

II.1.6)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A Framework Agreement under which contracts may be awarded for the supply of Recruitment Services. Services will be provided to both Transport for London and to the Greater London Authority. For Permanent and Non-Permanent Labour, a Master Vendor solution is sought. For specialised Recruitment Services, either a single or multiple supplier solution is sought.
Estimated value excluding VAT: 750 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the Framework Agreements will be 36 months from award of contract with an option to extend by up to a further period of 12 months at the discretion of TfL (maximum duration will not exceed 48 months).

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Master Vendor for Non-Permanent and Permanent Labour services for Professional and Administrative positions

1)Short description

Professional and Admin Services – support and back office type roles, excluding IT and Technology Services, but including (for example) Finance, Human Resources, Commercial/Procurement, Strategy and general management roles.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope

The provision of permanent and temporary workers by a Master Vendor. Professional and Admin Services roles include support and back office type roles, excluding IT and Technology Services, but including (for example) Finance, Human Resources, Commercial/Procurement, Strategy and general management roles.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Master Vendor for Non-Permanent and Permanent Labour services for Information Management positions

1)Short description

IT and Technology Services – all information technology roles, including IT project management roles, systems and tests analysts, solutions architects.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope

The provision of permanent and temporary Workers (or Non Permanent Labour) by a Master Vendor.
IT and Technology Services – all information technology roles, including IT project management roles, systems and tests analysts, solutions architects
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Master Vendor for Non-Permanent and Permanent Labour services for Engineering positions

1)Short description

Engineering Services – all roles requiring engineering qualifications and/or experience including project engineers, discipline engineers and assurance engineers.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope

The provision of permanent and temporary Workers (or Non Permanent Labour) by a Master Vendor.
Engineering Services – all roles requiring engineering qualifications and/or experience including project engineers, discipline engineers and assurance engineers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Campaign and High Volume Recruitment services

1)Short description

Recruitment services to manage campaigns for roles where there are typically over 10 vacancies and/or expected response of over 200 candidates. These roles are mainly operational and typically involve assessment centres.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope

Recruitment services to manage campaigns for roles where there are typically over 10 vacancies and/or expected response of over 200 candidates. These roles are mainly operational and typically involve assessment centres.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Executive Search services

1)Short description

Sourcing and approaching of candidates for senior, executive or other highly specialised positions in TfL.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope

Sourcing and approaching of candidates for senior, executive or other highly specialised positions in TfL
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Specialist Research services

1)Short description

The identification and definition of talent pools as groups of people with whom TfL can engage for the purpose of future employment.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Pre-Employment Screening services

1)Short description

Activity undertaken prior to an employee joining TfL, including reference checking, qualification checking and criminal records checking.

2)Common procurement vocabulary (CPV)

79620000, 79610000, 79612000, 79631000, 79623000, 79600000, 79625000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s requirements will be set out in the Invitation to Tender documents. A Parent Company Guarantee and/or Performance Bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s requirements will be set out in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

TfL may consider consortia bids. No specific legal form is required but, if a contract is awarded to a consortium of economic operators, the members of that consortium will be required to form a legal entity before entering into the Framewrok Agreement(s) and will be required to provide Parent or Directors guarantees or, if not required to form a legal entity, members of a consortium will be required to accept joint and severable liability both to TfL under the Framework Agreement and other contracting authorities awarding contracts under the Framework Agreement. See PQQ for details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be detailed in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These are detailed in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be requested in a PQQ. Interested parties should note that they be required to supply copies of two years audited accounts.
Minimum level(s) of standards possibly required: These are detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be requested in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL 90747

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.11.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is a voluntary publication in respect of a requirement for Part B services as defined by the Public Contract Regulations 2006, and subject to the Regulations only to the extent specified by Regulation 5 thereof.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
a) Please note all Economic Operators are required to express their interest by registration on: https://eprocurement.tfl.gov.uk/epps/home.doFailure to do so may invalidate your application. After registering you should look for the Opportunity ‘TfL 90747 Recruitment Services’. Economic operators interested in being considered for this opportunity must express interest by means of completing the pre-qualification questionnaire detailing their capabilities.
b) Expressions of interest must be received via the portal before the closing date/time as stated in IV.3.4. Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.
c) TfL is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive SI 2006 5 and Directive SI 2006 6. Services to be provided in relation to activities which are subject to the Directive SI 20066(Utilities) will not be subject to a separate notice.
While this framework is procured under the Public Services Contracts Regulations 2006, taking into account Directive 2004/18/EC, there are likely to be requirements that are called-off solely for use by those parts of the TfL Group that are contracting authorities under the Utilities Contracts Regulations 2006 – where this occurs,the call-off may be awarded in accordance with the requirements of the Utilities Contracts Regulations 2006′.
Additionally there is a section on TfL reserving the right to disqualify the following:
TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:
1. Provides information or confirmations which later prove to be untrue or incorrect; and/or
2. Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or
3. Fulfils any one or more of the criteria detailed in Regulation 26 of the Utilities Contracts Regulations 2006; and/or
4. Fulfils any one or more of the criteria detailed in Regulation 26 of the Public
Contracts Regulations 2006.
The services may be provided to TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT). TfL wish to establish a framework agreement for use by the following UK public sector bodies (and any future successors to these organisations).
Greater London authority.
Greater London authority group.
London boroughs (all 33) and City of London.
Framework agreement(s) may be awarded to the successful economic operators by any part of TfL and/or any of its subsidiaries. Or any of the organisations listed above.
d) Further information on TfL may be found at www.tfl.gov.uk/procurement

Further information about the GLA may be found at http://www.london.gov.uk/

e) The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any Economic Operators in considering and/or responding to the procurement process.
f) All discussions and meetings will be conducted in English.
g) Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
h) TfL may interview any or all economic operators who express an interest in tendering for this work.
i) Any framework agreement awarded may be extended for further periods up to a maximum duration of 48 months at the discretion of the awarding authority.
j) The value stated at II.1.3) and II.2.1) is the best estimate of TfL and the GLA based on their combined historical and proposed usage. This could change significantly depending upon budgetary constraints and/or the usage by any other Authority listed above.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

Body responsible for mediation procedures

Transport for London
42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period of at least 10 calendar days when information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from TfL before the contract is entered into. Applications have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before. expiry of the standstill period. Such additional information should be requested from the address in I.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months). If a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If a contract has been entered into, the court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Transport for London
42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

VI.5)Date of dispatch of this notice:13.9.2013