Recruitment Tender Dorset

Recruitment Tender Dorset

The contract is to provide a Neutral Vendor Managed Service to work in partnership with Spectrum Housing Group.

United Kingdom-Christchurch: Recruitment services

2014/S 166-296574

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Spectrum Housing Group
Spectrum House, Grange Road
For the attention of: Nigel Leighton (Procurement Processes) Kevin Barnard (NVMS Subject Matter)
BH23 4GE Christchurch

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Neutral Vendor Managed Service Provider.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 22: Personnel placement and supply services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Recruitment services. Supply services of personnel including temporary staff. Placement services of personnel. Supply services of commercial or industrial workers. Supply services of office personnel. The contract is to provide a Neutral Vendor Managed Service to work in partnership with Spectrum Housing Group; primarily to manage the supply of temporary workers, but also to provide assistance with permanent recruitment when required and appropriate.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Spectrum Housing Group (SHG) is a non-profit organisation, formed in 2007. We own and manage approximately 18 000 homes and maintain a further 45 000 across the South of England through Spectrum Property Care. We work in partnership with local authorities, health trusts, statutory bodies, a range of voluntary organisations and higher education establishments to create safe, sustainable communities. SHG are looking to procure a Neutral Vendor Managed Service (NVMS) to work in partnership with SHG; primarily to manage the supply of temporary workers, but also to provide assistance with permanent recruitment when required and appropriate. The NVMS provider is to provide:* A true Neutral Vendor Service (which does not include the service provider directly sourcing candidates)* Effective and Efficient Account Management – via an account manager / management service* Appropriate technology to support account management and provide in-depth clear management information (MI)* Legal and process compliance* A flexible supply network of agencies, which can be customised in partnership with SHG to meet our sourcing requirements.* No delay to (or an enhanced method of) passing requirements to the supply chain.* Controlled communications with agencies; accurate recording of vacancies and progress reporting, combined with direct contact between managers and agencies to ensure clear communications and to build strong relationships. * Full transparency to pricing models, rates and contracts with the supply chain. * Effective engagement with supplying agencies, including a fair apportionment of commissions. * A well managed, efficient implementation. SHG has main locations at Christchurch, Poole, Blandford, Exeter and on the Isle of Wight. The principle recruitment areas include admin and customer service / call centre, trades and maintenance, a variety of Head Office roles and housing operations roles. The number of temps per week during the 2013-14 financial year averaged 21, and it is anticipated that these levels will be maintained during the duration of the contract term, with estimated annual contract value at GBP 500 000. Based on this annual contract value, the potential total contract value will range between GBP 1 000 000 and GBP 2 500 000 if the contract extension is actioned.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Pre-qualification documentation — Appropriate levels of insurance will be required. Further details will be provided in the tender pack.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Pre-qualification documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in Tender Documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Service Provider and its supply chain may be required to actively participate in the achievements of social / environmental policy objectives relating to and in-line with the Public Services (Social Value) Act 2012 including recruitment, training and supply chain initiatives which are relevant and proportionate to this contract. Accordingly contract performance conditions may relate to the social and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: SHG will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences / misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of SHG.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ. The PQQ will request the following information: a) audited accounts for the most recent two years (plus where these accounts are more than 12 months old, provide the most recent management accounts (profit and loss account, balance sheet and cash flow statements)). Where an economic operator does not have sufficient trading history, the PQQ will request:a) most recent management accounts (profit and loss account, balance sheet and cash flow statements); and b) statement detailing how your business is funded. A bankers reference maybe requested. Evidence that the economic operator and relevant organisations have or shall have at contract award, Employer’s liability insurance, Public Liability Insurance and Professional Indemnity Insurance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The PQQ will be sent out to all EOI’s ensuring a fair timescale to review, complete and return. The PQQ will request specific responses and information from the economic operator. The deadline for receipt of the PQQ responses by the contact point is set out in IV.3.4.The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: A shortlist of suppliers selected to the Invitation To Tender (ITT) will be compiled based on the information provided in response to the PQQ. It is the intention to select the top scoring 5 suppliers to the next stage of the tender, unless a clear and obvious breakpoint in the scoring makes it more realistic to allow a different number than this to progress.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.9.2014 – 12:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Spectrum are utilising the two stage restricted procedure to guide its procurement process.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2014828-PRO-5960199

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations (SI 2006 No.5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the high court of England and Wales and Northern Ireland. Any such action must be brought promptly(generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside EN Standard form 02 – Contract notice 13 / 24 EN Standard form 02 – Contract notice 12 / 16 of the award decision or order the Contracting Authority to amend any document and may award damages. If EN Standard form 02 – Contract notice 12 / 16 the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: