IT Refresh for Translink – IT Hardware

IT Refresh for Translink – IT Hardware

Translink IT Services have a requirement to refresh Information Technology (IT) hardware on a rolling basis. Hardware will include desktop devices such as computers, laptops tablets and workstations along with printing facilities, servers and storage.

United Kingdom-Belfast: Computer equipment and supplies

2014/S 031-050594

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Marcia Clarke
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890354076
E-mail: marcia.clarke@translink.co.uk

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

IT Refresh 2.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Belfast.
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded: The duration of the contract is anticipated to be 3 years with 2 options to extend – each option being a period of 1 year.

II.1.5)Short description of the contract or purchase(s):

Translink IT Services have a requirement to refresh Information Technology (IT) hardware on a rolling basis. Hardware will include desktop devices such as computers, laptops tablets and workstations along with printing facilities, servers and storage. IT Services will follow the Translink IT strategy by replacing hardware proactively and identifying equipment to replace on an age, performance and location basis. For efficiency reasons if several devices at a particular location are due for refresh in the near future, these will be included in the refresh.
To assist with this, Translink will establish a framework for supply of IT hardware in the form of a Select List consisting of 4 suppliers.
Please see full PQQ for further details.
II.1.6)Common procurement vocabulary (CPV)

30200000, 30230000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Translink IT Services have a requirement to refresh Information Technology (IT) hardware on a rolling basis. Hardware will include desktop devices such as computers, laptops tablets and workstations along with printing facilities, servers and storage. IT Services will follow the Translink IT strategy by replacing hardware proactively and identifying equipment to replace on an age, performance and location basis. For efficiency reasons if several devices at a particular location are due for refresh in the near future, these will be included in the refresh.
To assist with this, Translink will establish a framework for supply of IT hardware in the form of a Select List consisting of 4 suppliers.
Please see the full PQQ (Pre-Qualification Questionnaire for full details).
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

004/0087/14
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

20.3.2014 – 15:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunites worth GBP 30,000 or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/

Participate in tenders at www.e-sourcingni.bravosolution.co.uk

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the “Click here to register” link;
3. Accept the terms and conditions and click “continue”;
4. Enter your correct business and user details;
5. Note the username you chose and click “Save” when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the “PQQs Open to All Suppliers” link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ over to the “My PQQs” page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon – Fri (8:00am – 18:00pm) on:
— Email: help@bravosolution.co.uk,

— Phone: uk 08003684850 Phone (outside UK): +44 2033496601
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About Translink:
Throughout the documentation, both “Translink” and “Group” refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHCO) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
Translink provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4,000 employees and a turnover in excess of £168m. Over 81 million passenger journeys are made on Translink services each year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

please see section VI.4.2

Body responsible for mediation procedures

please see section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Translink will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.2.2014