Refurbishment and Extension of Elgin Town Hall

Refurbishment and Extension of Elgin Town Hall

Moray Council wish to appoint a multi-disciplinary Design Team to secure full planning consent and listed building consent for the refurbishment and extension of Elgin Town Hall.

United Kingdom-Elgin: Architectural and related services

2020/S 249-622744

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Moray Council
Postal address: High Street
Town: Elgin
NUTS code: UKM62 Inverness & Nairn and Moray, Badenoch & Strathspey
Postal code: IV30 1BX
Country: United Kingdom
E-mail: procurement@moray.gov.uk
Telephone: +44 1343563137
Internet address(es):
Main address: http://www.moray.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Moray Growth Deal Elgin Town Hall — Design Team

 

Reference number: 180422

II.1.2)Main CPV code

71200000 Architectural and related services

II.1.3)Type of contract

Services

II.1.4)Short description:

Moray Council wish to appoint a multi-disciplinary Design Team to secure full planning consent and listed building consent for the refurbishment and extension of Elgin Town Hall. The team will be required to prepare and submit the design and associated infrastructure and landscaping proposals, with supporting information and reports required for the planning and listed building applications and any additional work required to ensure successful consents being granted.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

71220000 Architectural design services
45212350 Buildings of particular historical or architectural interest
71200000 Architectural and related services
71210000 Advisory architectural services

II.2.3)Place of performance

NUTS code: UKM62 Inverness & Nairn and Moray, Badenoch & Strathspey
Main site or place of performance:

Elgin.

 

II.2.4)Description of the procurement:

 

1.1 The Cultural Quarter project is one of the 8 projects being supported through the Growth Deal and aims to create a vibrant Cultural Quarter in the heart of Elgin, which will serve the whole Moray community. The Cultural Quarter project has key three elements;

1) Refurbishment of the currently vacant listed category B Grant Lodge to create a high quality heritage attraction, aiming to increase the number of visitors to Moray and to encourage people to stay longer in the area. The centre will link with the work on Moray’s Great Places www.moraysgreatplaces.com

2) Refurbishment, extension and rebranding of Elgin Town Hall to house a multi-purpose theatre/ performance space and other multi- functional spaces to support the theatre and to provide suitable spaces for a creative industries centre for Moray.

3) Provision of a high quality hotel to be privately funded to address a much-needed and long acknowledged market gap in the region’s tourism infrastructure.

1.2 This brief covers the second element of the Cultural Quarter project and Moray Council wish to appoint a multi-disciplinary Design Team to secure full planning consent and listed building consent for the refurbishment and extension of Elgin Town Hall. The team will be required to prepare and submit the design and associated infrastructure and landscaping proposals, with supporting information and reports required for the planning and listed building applications and any additional work required to ensure successful consents being granted. The team will also be responsible for preparing a transport assessment for all the above elements of the Cultural Quarter project, including potential network changes, cumulative car parking changes and active travel connections to the City Centre.

1.3 The team will be required to work with other consultants who are progressing other elements of the Cultural Quarter project, including attendance at 2 workshops in April and June.

Timeline

PIN – Expressions of Interest Closes 15 January 2021

Advertise projects: 22 January 2021

Submission deadline: 19 February 2021

Evaluation complete: 26 February 2021

Contracts commence: 12 March 2021

Study start 22 March 2021

Proposed workshop 1: 26 April 2021

Proposed workshop 2: 28 June 2021

Study complete/consents submitted 12 November 2021

The above is indicative and may be subject to change

Moray Council are also issuing Prior Information Notices for the following:

180423 Moray Growth Deal Grant Lodge – Design Team

180424 Moray Growth Deal Cooper Park Improvements — Design Team

180425 Moray Growth Deal Dallas Dhu — Design Team

If you are interested in more than one of these projects at this stage, only one response is required detailing answers for each project you are interested in.

Organisations not engaging at this stage are not precluded from submitting a bid during the tendering stage.

Moray Council would like to engage with the market asking that you respond to the following questions by emailing procurement@moray.gov.uk by 15 January 21.

1) Please advise which of the projects you are interested in. If you are not interested in particular projects, please advise why?

2) Are the business aims realistic? Is the business attractive?

3) What do you see as the risks?

4) What are the major cost drivers and how can these be minimised?

5) Do you have the capacity to meet project timescales?

6.)Are there other, better approaches?

7) What added value, in terms of sustainability, you provide related to this contract?

8) How can you provide added value in terms of community growth?

9) Can you share examples of good or bad practice in terms of how others have tried to secure these services.

10) What can we do to ensure clarity and improve the tendering process for potential suppliers?

 

II.2.14)Additional information

 

Further details are available at www.mymoray.co.uk/moray-growth-deal

Organisations not responding at this point will not be precluded from submitting a bid at tender stage.

 

II.3)Estimated date of publication of contract notice:

22/01/2021

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

 

Moray Council are also issuing Prior Information Notices for the following:

180423 Moray Growth Deal Grant Lodge — Design Team

180424 Moray Growth Deal Cooper Park Improvements — Design Team

180425 Moray Growth Deal Dallas Dhu — Design Team

If you are interested in more than one of these projects at this stage, only one response is required detailing answers for each project you are interested in.

Organisations not engaging at this stage are not precluded from submitting a bid during the tendering stage.

Moray Council would like to engage with the market asking that you respond to the following questions by emailing procurement@moray.gov.uk by 15 January 2021.

1) Please advise which of the projects you are interested in. If you are not interested in particular projects, please advise why?

2) Are the business aims realistic? Is the business attractive?

3) What do you see as the risks?

4) What are the major cost drivers and how can these be minimised?

5) Do you have the capacity to meet project timescales?

6) Are there other, better approaches?

7) What added value, in terms of sustainability, you provide related to this contract?

8) How can you provide added value in terms of community growth?

9) Can you share examples of good or bad practice in terms of how others have tried to secure these services.

10) What can we do to ensure clarity and improve the tendering process for potential suppliers?

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=638814

(SC Ref:638814)

 

VI.5)Date of dispatch of this notice:

17/12/2020