Refurbishment and Repairs Contractor Framework

Refurbishment and Repairs Contractor Framework

The contract will focus on the Sheltered Housing PFI in Oldham where Housing 21 manage 800 bungalows and 600 flats in 19 Group Scheme blocks.

UK-Leeds: Building construction work

2013/S 052-085041

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Housing 21
Sweett (UK) Ltd, Tower North Central, 9th Floor, Merrion Way
Contact point(s): Procurement and Supply Chain
For the attention of: c/o Tony Newberry, Procurement Project Director
LS2 8PA Leeds
UNITED KINGDOM
Telephone: +44 1132442069
E-mail: tony.newberry@sweettgroup.com

Internet address(es):

General address of the contracting authority: http://www.housing21.co.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0441

Further information can be obtained from: Sweett Group Ltd
Tower North Central, 9th Floor, Merrion Way
Contact point(s): Procurement and Supply Chain
For the attention of: Tony Newberry, Procurement Project Director
LS2 8PA Leeds
UNITED KINGDOM
Telephone: +44 1132442069
E-mail: tony.newberry@sweettgroup.com
Internet address: http://www.sweettgroup.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sweett Group Ltd
Tower North Central 9th Floor Merrion Way
Contact point(s): Procurement and Supply Chain
For the attention of: Tony Newberry, Procurement Project Director
LS2 8PA Leeds
UNITED KINGDOM
Telephone: +44 1132442069
E-mail: tony.newberry@sweettgroup.com
Internet address: http://www.sweettgroup.com

Tenders or requests to participate must be sent to: Sweett Group Ltd
Tower North Central 9th Floor Merrion Way
Contact point(s): Procurement and Supply Chain
For the attention of: Tony Newberry, Proecurement Project Director
LS2 8PA Leeds
UNITED KINGDOM
Telephone: +44 1132442069
E-mail: tony.newberry@sweettgroup.com
Internet address: http://www.sweettgroup.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Housing 21 – Refurbishment and Repairs Contractor Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Oldham.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000,00 and 15 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Housing 21 manages over 18,000 sheltered, extra care apartments and bungalows in 470 schemes and works in 240 local authority areas. The contract will focus on the Sheltered Housing PFI in Oldham where Housing 21 manage 800 bungalows and 600 flats in 19 Group Scheme blocks.
A Framework of not less than three (3) contractors is to be procured with the intention to undertake all the works to existing properties (bungalows, flats and general housing stock within the PFI). As such a prime contractor is required with directly employed resources to fulfil the scope set out below or access to trades via sub-contract route. The repairs and refurbishment programme will address improvements to property that will include but is not limited to:
External Works
– Roofing
– Pointing
– Landscaping (Foot Paths, Paved Areas, Hand Rails and Guarding)
– Boundary Repairs and Replacement
Internal Works
– Window replacement and repairs
– Internal Door Replacement and widening of structural openings
– External Door Replacement and widening of structural openings
– Internal Building Fabric improvements including carpentry, plastering, tiling, painting and decoration, floor laying etc.
– Electrical Works
The works will be carried within a defined rolling programme some of which is geared to properties becoming void.
Key features of the framework and contracts will include:
– Excellent management and communication with the tenant, the client and its representatives
– A unequivocal commitment to programme achievement
– A clearly defined work package and cost for each property
– The commitment of quality staff, operative, sub-contractors and support teams.
– Achievement of the budgeted programme or better
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=101857.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=101857.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45211000, 45211100, 45211200, 50700000, 50710000, 50712000, 50720000, 45261900, 50531100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Housing 21 wish to select a minimum of three contractors who will provide all services required to fulfil a programme of refurbishment and housing maintenance. Operating in a framework, the contractor may be selected to undertake works by direct call off from the agreement or through mini-competition for a specific package of works. In any case, no guarantee is provided as to the level of any works or value from this framework.
Estimated value excluding VAT:
Range: between 10 000 000,00 and 15 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Performance Bond or Parent Company Guarantee will be required. Appropriate levels of Professional Indemnity insurances will also be required. Further information shall be provided in the PQQ and tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All financing conditions and payment arrangements will be set out in the PQQ and tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required. If the candidate is a joint venture or consortium, the Contracting Authority shall require members to accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors and their supply chains may be required to participate in the achievements of social and / or environmental policy objectives relating to recruitment, training and supply chain initiatives as supported by the Public Services (Social Value) Act 2012. Accordingly contract performance conditions may relate to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 23 of the Public Contracts Regulations. Further information will be provided in the PQQ and tender documents generally.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 24 of the Public Contracts Regulations. Further information will be provided in the PQQ and tender documents generally.
Minimum level(s) of standards possibly required: Candidates may be subject to an independent financial check. Applicants may be required to meet the minimum risk of business failure. Further information will be provided in the PQQ and tender documents generally.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates are referred to Regulation 25 of the Public Contracts Regulations. Further information will be provided in the PQQ and tender documents generally.
Minimum level(s) of standards possibly required:
Candidates will be required to pass a competency assessment based on the Construction (Design and Management) Regulations 2007 Approved Code of Practice. Details are provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SG/104609/TN.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note the need to register interest and obtain the appropriate documents as set out in Section II 1.5)
Registration (free) is required to the myTenders eProcurement tool and all clarifications and requests for information should be made directly through the online portal only.
(MT Ref:101857)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Candidates are referred to the Public Contracts Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office c/o Efficiency and Reform Group
Rosebury Court, St Andrews Business Park
NR7 OHS Norwich
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:11.3.2013