Refurbishment of the Crookesmoor Building

Sheffield: construction work for university buildings

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Sheffield
Western Bank
Contact point(s): Estates and Facilities Management
For the attention of: Paul Turner
S10 2TN Sheffield
UNITED KINGDOM
Telephone: +44 1142229020
E-mail: p.j.turner@sheffield.ac.uk
Fax: +44 1142229010

Internet address(es):

General address of the contracting authority: http://www.sheffield.ac.uk

Further information can be obtained from: Mascot Management
Wards Court, 203 Ecclesall Road
For the attention of: Darren Croxton
S11 8HW Sheffield
UNITED KINGDOM
Telephone: +44 1142753275
E-mail: darren@mascotmanagement.co.uk
Fax: +44 1142766588
Internet address: http://www.mascotmanagement.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Mascot Management
Wards Court, 203 Ecclesall Road
For the attention of: Darren Croxton
S11 8HW Sheffield
UNITED KINGDOM
Telephone: +44 1142753275
E-mail: darren@mascotmanagement.co.uk
Fax: +44 1142766588
Internet address: http://www.mascotmanagement.co.uk

Tenders or requests to participate must be sent to: Mascot Management
Wards Court, 203 Ecclesall Road
For the attention of: Darren Croxton
S11 8HW Sheffield
UNITED KINGDOM
Telephone: +44 1142753275
E-mail: darren@mascotmanagement.co.uk
Fax: +44 1142766588
Internet address: http://www.mascotmanagement.co.uk

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Education

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Refurbishment of the Crookesmoor Building.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: The University of Sheffield, Crookesmoor Building, Conduit Road, Sheffield S10 1FL, South Yorkshire, UNITED KINGDOM.
NUTS code UKE32

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract will comprise the construction works to refurbish the existing Crookesmoor Building originally constructed in the 1970’s.
Internally works are expected to include the full internal refurbishment, services upgrade and modernisation of all areas.
Externally works are expected to include partial replacement of windows and roof finishes, landscaping and elevational treatments to entrance and courtyardelevations.

 

II.1.6)Common procurement vocabulary (CPV)

45214400

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 500 000,00 GBP

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

This contract is subject to renewal: no

 

II.3)Duration of the contract or time limit for completion

Duration in months: 10 (from the award of the contract)

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
Further details will be set out in the Contract Documents.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Stage payments; fees / costs for works to be paid within 28 days of invoice.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Particular conditions for the performance of the contract will be set out in the later invitation to tender documentation.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in Pre-Qualification questionnaire; to be completed and submitted with supporting documents.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in Pre-Qualification questionnaire; to be completed and submitted with supporting documents.
Minimum level(s) of standards possibly required: The University will require the following:
Provision by the participants of 3 years financial accounts; and.
Minimum public liaibility insurance and Employer’s liability insurance level of 10 000 000, 00 GBP.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in Pre-Qualification questionnaire; to be completed and submitted with supporting documents.
Minimum level(s) of standards possibly required:
The University will require the tenderer to demonstrate experience of similar, recent, projects, equivalent in size, scope, quality, work content and with similar location constrraints.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in Pre-Qualification questionnaire; to be completed and submitted with supporting documents.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2010/034

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.12.2011 – 12:00
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

15.12.2011 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.1.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

A) Applicants need to submit a written request to participate to the postal address, fax number or email address stated in Section 1 – Contracting Authority. A pre-qualification questionnaire will be issued, which must be completed and returned to the address stated in Section 1 – Contracting Authority by the due date; where applicable all documents priced in GBP.
B) Applicants may be invited for interview.
C) The right not to award a contract is reserved.
D) Any contract entered into will be subject to the exclusive jurisdiction of the English Courts and English Law.
E) The University reserves the right to procure repeat requirements of a similar nature without a further call for completion pursuant to Regulation 14(1)(d)(ii) of the Public Contracts Regulations 2006.
F) Candidates are advised that the University is subject to the Freedom of Information Act 2000 (“the Act”). If a candidate considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The University shall take such statements into consideration in the event it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
G) The University shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers, nor accepts liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
H) The University reserves the right to terminate the competition (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by those alternative means. The most economically advantageous or any tender will not automatically be accepted. J) The University reserves the right to procure any of the works / services referred to in this notice separately.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point of information on the Award Decision Notice being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the University before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional de-briefing and that information has to be provided a minimum 3 working days before expiry of the standstill period. Such additional information should be requested from the address in Section 1 – Contracting Authority. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 NO 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the University to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.11.2011