Refurbishment Works – Avalon House, London

Refurbishment Works – Avalon House, London

Redevelopment of Avalon House, 57-63 Scrutton Street, London.

United Kingdom-Portsmouth: Refurbishment work

2020/S 124-305184

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31 Portsmouth
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Redevelopment of Avalon House, 57-63 Scrutton Street, London — Refurbishment Works

II.1.2)Main CPV code

45453100 Refurbishment work

II.1.3)Type of contract

Works

II.1.4)Short description:

Portsmouth City Council (the Council) is inviting expressions of interest for delivery of major refurbishment works to The Avalon — an office building located at 57-63 Scrutton Street, South Shoreditch, London. The costs of the works are estimated between GBP 5 million to GBP 6 million with a target date for award of contract of 6 April 2021, works commencement 21 April 2021 and completion by March 2022.

Application is via submission of completed SSQ, the deadline for which is 31 July 2020, 12.00. The Council is aiming to issue the tender documents to the four shortlisted contractors on 18 January 2021 in order to allow for detailed pre-tender consultation.

In addition to The Avalon project, the Council reserves the right to use the contractor shortlist to procure further capital works similar in scope, value, contracting strategy and delivery location (Central and Greater London) up to a total aggregated value of GBP 20 million, which may be procured within 3 years of establishment of the shortlist.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45262800 Building extension work
45261000 Erection and related works of roof frames and coverings
45262700 Building alteration work
45441000 Glazing work
45300000 Building installation work
45310000 Electrical installation work
45400000 Building completion work
45350000 Mechanical installations
45331200 Ventilation and air-conditioning installation work
45330000 Plumbing and sanitary works
45332000 Plumbing and drain-laying work
45332400 Sanitary fixture installation work
45313100 Lift installation work
45432100 Floor laying and covering work
45260000 Roof works and other special trade construction works
45261215 Solar panel roof-covering work
34913510 Bicycle locks
45440000 Painting and glazing work
45430000 Floor and wall covering work
45420000 Joinery and carpentry installation work
45410000 Plastering work
45450000 Other building completion work
45451300 Interior gardens
45451200 Panelling work
45454000 Restructuring work
45451000 Decoration work
45443000 Facade work
45332200 Water plumbing work
45112713 Landscaping work for roof gardens
45112712 Landscaping work for gardens
45236230 Flatwork for gardens
71320000 Engineering design services
71321000 Engineering design services for mechanical and electrical installations for buildings

II.2.3)Place of performance

NUTS code: UKI4 Inner London – East
NUTS code: UKI3 Inner London – West
NUTS code: UKI5 Outer London – East and North East
NUTS code: UKI6 Outer London – South
NUTS code: UKI7 Outer London – West and North West
Main site or place of performance:

The Avalon, 57-63 Scrutton Street, London. The contractor shortlist may also be used to procure further works within the inner and greater London area.

II.2.4)Description of the procurement:

Portsmouth City Council (the Council) is inviting expressions of interest for delivery of major refurbishment works to The Avalon — an office building located at 57-63 Scrutton Street, South Shoreditch, London. Shortlisted contractors will be invited to tender for the following work.

• Complete refurbishment of the building to provide a progressive workplace. Removing the existing roof and extending the structure to form a new fourth floor.

• New central plant and on-floor services.

• Significant amenity provisions located in the basement including 53 indoor cycle spaces, repair area and lockers. Shower facilities are also provided within the basement.

• BREEAM Very Good targeted rating with certain aspects of BREEAM to be fulfilled by the contractor.

The Council anticipates that the refurbishment works may cost in the region of GBP 5 million-GBP 6 million and will be procured on the basis of a traditional single stage competitive tender route (with a client appointed consult design team). The contract will be let using the JCT Standard Building Contract (2016) with Contractor Design Portions for MEPH elements.

The Council is targeting to have awarded the contract by 6 April 2021 contractor with works commencement on 19 April 2021 and completion by 7 March 2022. Prior to works commencement the Council will commission a specialist contractor to undertake demolition and soft strip works which will be procured separately to the main works which are the object of this procurement exercise.

Application is via completion and submission of a project specific supplier status questionnaire (SSQ) by Friday 31 July 2020 12.00, which can be obtained from the Council’s InTend eSourcing solution using the following address: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Following assessment of SSQ submissions the top 4 ranked contractors will be invited to tender. The Council is aiming to issue the tender documents on Monday 18 January 2021. Detailed pre-tender consultation will be undertaken with the shortlisted contractors between 24 August 2020 and 11 September 2020.

In addition to The Avalon project, the Council reserves the right to use the contractor shortlist to procure further capital works similar in delivery location (Central and Greater London), scope, value, contracting/tendering strategy, etc. up to a total aggregated value of GBP 20 million (inclusive of the Avalon project works), which may be procured within 3 years of establishment of the shortlist.

In the event of any future capacity and/or performance issues which cause one or more of the shortlisted contractors to be removed, the Council reserves the right to invite contractors who submitted SSQs but did not make the original shortlist on a ranking basis to tender for any further projects which the shortlist is used for.

The procurement programme is as follows:

• issue SSQ: 24 June 2020,

• SSQ submission deadline: 31 July 2020 12.00,

• pre-tender consultation: 24 August 2020-11 September 2020,

• invitation to tender issued: 18 January 2021,

• tender return deadline: 26 February 2021,

• notification of preferred bidder: 26 March 2021,

• contract award: 6 April 2021,

• onsite commencement: 19 April 2021,

• completion: March 2022.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

As detailed within the SSQ documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

In addition to The Avalon project, the Council reserves the right to use the contractor shortlist to procure further capital works similar in delivery location (Central and Greater London), scope, value, contracting/tendering strategy, etc. up to a total aggregated value of GBP 20 million (inclusive of the Avalon project works), which may be procured within 3 years of establishment of the shortlist.

In the event of any future capacity and/or performance issues which cause one or more of the shortlisted contractors to be removed, the Council reserves the right to invite contractors who submitted SSQs but did not make the original shortlist on a ranking basis to tender for any further projects which the shortlist is used for.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed within the SSQ documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/07/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/06/2020