Refuse and waste related services

Refuse and waste related services

Cleaning, Waste Separation and Processing at New Smithfield Market 

UK-Manchester: refuse and waste related services

2012/S 1-001606

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm
M60 2JR Manchester
UNITED KINGDOM

Further information can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

Tenders or requests to participate must be sent to: Manchester City Council
The Council is using the e-business portal known as THE CHEST. Once registered, instructions and details for accessing /returning documents can be found on this website https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TC014 Cleaning, Waste Separation and Processing at New Smithfield Market.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Greater Manchester.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cleaning, Waste Separation and Processing at New Smithfield Market.
II.1.6)Common procurement vocabulary (CPV)

90500000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Executive Summary.
There are three tender options available:
Option 1.
Cleaning and segregation of waste.
The service required is for the cleaning, segregation and removal of all waste from all roadways (external and internal), grassed and shrubbed areas, selling halls, parking areas, and other designated areas contained within the curtilage of the site. The service will also include machine washing of the roadways, main selling halls, fish market and all footpaths. Daily cleaning of all toilet areas, City Council offices and Security Lodges will also be included, together with replenishment of toilet requisites. To comply with current Health & Safety Legislation the service will require the flushing of taps, toilets, & showers of units currently vacant.
Cleansing methods used shall be appropriate to the characteristics of the area having due regard for the safety of staff, traders and the general public. The contractor should recognise the nature of the activity taking place on site particularly in terms of foodstuffs being sold, as well as recognising the need for flexible working times to cater for the diverse range of business activities carried out within the market.
The work is to be carried out on a daily basis (Monday to Sunday) with the objective of ensuring the defined area is clean to Grade A standard (EPA Code of Practice) as soon as practicably possible after the close of trading each day.
A detailed schedule of works will be provided if you are successful in progressing to the next stage.
Option 2.
Organic Waste management and processing (composting) contract.
On-site / Off-site.
The Contractor will be responsible for the further segregation and management of all organic waste produced during the Market Operation and will be required to work with the City Council, and its partners, to achieve waste recycling and waste minimisation targets. Over the last 12 months approximately 3300 tonnes of waste have been processed on site, (this figures includes 33 % to landfill), as part of the City Councils Corporate Strategy our aim is to reduce all non recyclable waste, the contractor will be required to ensure that all waste is separated into individual waste streams for recycling.
The Contractor will be responsible for the removal of all recyclable waste, whilst on site facilities are available for the disposal of waste going to landfill which is collected by MCC’s appointed Contractor.
Option 3.
A combination of the above two options as one contract.
The contractor will be responsible for all aspects of cleaning, segregation, removal and recycling of all waste produced from site as described in Option 1 and 2.
The contractor will therefore undertake cleaning, segregation, processing, removal and waste management of all waste produced during the Market operation. Cleaning will be carried out on a daily basis (Monday to Sunday) to Grade A standard (EPA Code of Practice, as above), while working with the Council and its partners to fulfil recycling and waste minimisation targets.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cleaning and segregation of waste.

1)Short description

The service required is for the cleaning, segregation and removal of all waste from all roadways (external and internal), grassed and shrubbed areas, selling halls, parking areas, and other designated areas contained within the curtilage of the site. The service will also include machine washing of the roadways, main selling halls, fish market and all footpaths. Daily cleaning of all toilet areas, City Council offices and Security Lodges will also be included, together with replenishment of toilet requisites. To comply with current Health & Safety Legislation the service will require the flushing of taps, toilets, & showers of units currently vacant.
Cleansing methods used shall be appropriate to the characteristics of the area having due regard for the safety of staff, traders and the general public. The contractor should recognise the nature of the activity taking place on site particularly in terms of foodstuffs being sold, as well as recognising the need for flexible working times to cater for the diverse range of business activities carried out within the market.
The work is to be carried out on a daily basis (Monday to Sunday) with the objective of ensuring the defined area is clean to Grade A standard (EPA Code of Practice) as soon as practicably possible after the close of trading each day.
A detailed schedule of works will be provided if you are successful in progressing to the next stage.
2)Common procurement vocabulary (CPV)

90500000, 90910000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Organic Waste management and processing (composting) contract.

1)Short description

The Contractor will be responsible for the further segregation and management of all organic waste produced during the Market Operation and will be required to work with the City Council, and its partners, to achieve waste recycling and waste minimisation targets. Over the last 12 months approximately 3 300 tonnes of waste have been processed on site, (this figures includes 33 % to landfill), as part of the City Councils Corporate Strategy our aim is to reduce all non recyclable waste, the contractor will be required to ensure that all waste is separated into individual waste streams for recycling.
The Contractor will be responsible for the removal of all recyclable waste, whilst on site facilities are available for the disposal of waste going to landfill which is collected by MCC’s appointed Contractor.
2)Common procurement vocabulary (CPV)

90500000, 90910000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the Invitation to Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The procurement will meet the fundamental aim of boosting the economy through rapid execution of the contract.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tc014/cw
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 19:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council is using the e-business portal known as THE CHEST (www.thechest.nwce.gov.uk) to conduct the procurement exercise. To gain access to the invitation to tender documents tenderers will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.
Tenderers will need to electronically submit their completed tenders and accompanying documentation via the CHEST on-line portal by 19.00 pm on the 16.1.2012, as referred to in IV.3.4. Any clarification queries will also need to be submitted via THE CHEST website.
The contract period will be from 1.6.2012 until 31.5.2014 with an option to extend for up to an additional 2 years.
The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.
Interested parties must submit a pre-qualification questionnaire by way of expression of interest. The Council is using the e-business portal known as THE CHEST (www.thechest.nwce.gov.uk). Applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm.

Once registered, applicants will be emailed a log-in and password which will allow applicants to gain access to the pre-qualification questionnaire. Applicants will need to electronically submit the completed pre-qualification questionnaire and accompanying documentation via the on-line portal by 19:00 hours on the 16.1.2012, as referred to in IV.3.4. Any clarification queries must also be submitted via THE CHEST website.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006.
(SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.
(England, Wales and Northern Ireland). Any such action must be brought promptly.
(generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.12.2011