Refuse collection services Staffordshire

Refuse collection services Staffordshire

PC383: Waste and Recycling Collection Service for South Staffordshire Council.

UK-Codsall: refuse collection services

2012/S 108-179677

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Staffordshire Council
Wolverhampton Road
For the attention of: Bob Taylor
WV8 1PX Codsall
Telephone: +44 1902696406

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Darren Langley
ST16 2DH Stafford
Telephone: +44 1785854643
Internet address: Refer also to details in section VI.3 Additional information

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Darren Langley
ST16 2DH Stafford
Telephone: +44 1785854643
Internet address:

Tenders or requests to participate must be sent to: As in Annex A I

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

PC383: Waste and Recycling Collection Service for South Staffordshire Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

South Staffordshire is a rural district covering an area of 101,000 acres on the northwestern edge of the West Midlands conurbation. Despite having a population of over 106,000, there are no towns in the district, but a number of villages with populations over 12,000. This service will consist of an alternate weekly collection of domestic waste one week with garden waste and dry recyclables the following week, and the subsequent transfer to an authorised waste facility. Domestic waste is collected from all 45,500 properties in the district primarily by means of a 240 litre wheeled bin whilst a small percentage of properties remain on a sack collection. Larger containers are in place at communal properties. Garden waste is collected from 96 % of properties in the district by means of a 240 litre wheeled bin. Dry recyclables are currently collected from all 45,500 properties in the district primarily by means of a 55 litre box and a reusable bag. 360 litre wheeled bins are in place for the collection of commingled recyclables from communal properties. An assisted collection service must also be provided where necessary. The service will include the provision of a weekly household clinical waste collection and, upon request, the collection of bulky household waste from residents homes. Anumber of ancillary services, including the delivery and retrieval of waste and recycling containers, will also be required as part of the contract. A new contract will be required to commence on 1.4.2013.
Staffordshire County Council is acting on behalf of South Staffordshire Council for the purposes of assisting with the Procurement only. The ultimate Contracting Authority is South Staffordshire Council.
II.1.6)Common procurement vocabulary (CPV)

90511000, 90512000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Procurement Documentation.
Estimated value excluding VAT:
Range: between 14 000 000 and 38 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial period of this contract is to run from 1st April 2013 to 31st March 2020 with an option to extend by 7 years from 1.4.2020 to 31.3.2027.
In the event the Contract is extended the extension shall be subject to satisfactory performance and value for money and be on the same Terms and Conditions of Contract as the original Contract period and will ultimately be at the Councils sole discretion.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2027

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any tender may be rejected from a company/organisation who interalia.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link).

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Procurement Documentation.
Minimum level(s) of standards possibly required: See Procurement Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Procurement Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See Procurement Documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 015-023826 of 24.1.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.7.2012 – 11:30
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 2.7.2012 – 12:05

SCC Offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited to Staffordshire County Council staff.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register.
1.Instructions at

2.Follow the link to Proactis E-Tendering ( On the main page click Suppliers then (new user) Register links.

3.Complete the self-registration questions and click the Register button.
4.You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5.Confirm the authentication and then login into Proactis Suppliers-side.
6.Search the bulletin board for the tender(s) using key words, search criteria etc.
7.Once found, click on the (blue) contract title to register interest against an active tender.
8.Click the Register button and then Continue.
9.The tender will now be in the My Tenders profile area on the main menu.
10.Find the Read Me First document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As above

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice:4.6.2012