Refuse recycling services Kent

Refuse recycling services Kent

Recycling collection services 2013-19.

UK-West Malling: refuse recycling services

2012/S 104-173953

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tonbridge and Malling Borough Council
Gibson Building, Gibson Drive
Contact point(s): Procurement team at Dartford Borough Council
For the attention of: Procurement
ME19 4LZ West Malling
UNITED KINGDOM
Telephone: +44 1322343315
E-mail: procurement@dartford.gov.uk
Fax: +44 1322343958

Internet address(es):

General address of the contracting authority: http://www.tmbc.gov.uk

Electronic access to information: http://www.businessportal.southeastiep.gov.uk

Electronic submission of tenders and requests to participate: http://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: Procurement Team at Dartford Borough Council
Dartford Borough Council, Civic Centre, Home Gardens, Kent
Contact point(s): Procurement Team at Dartford Borough Council
For the attention of: The Procurement Team
DA1 1DR Dartford
UNITED KINGDOM
Telephone: +44 1322343315
E-mail: procurement@dartford.gov.uk
Fax: +44 1322343958
Internet address: http://www.dartford.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal
Dartford Borough Council, Civic Centre, Home Gardens, Kent
DA1 1DR Dartford
UNITED KINGDOM
E-mail: procurement@dartford.gov.uk
Internet address: http://www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: South East Business Portal
Dartford Borough Council, Civic Centre, Home Gardens, Kent
DA1 1DR Dartford
UNITED KINGDOM
E-mail: procurement@dartford.gov.uk
Internet address: http://www.businessportal.southeastiep.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Recycling collection services 2013-19.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Throughout the borough of Tonbridge and Malling.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council is looking for a single supplier to provide recycling collection services from domestic premises throughout the borough of Tonbridge and Malling comprising of a fortnightly kerbside collection of plastic containers and glass bottles from domestic households and a separate kitchen waste collection service on the other week on a fortnightly basis. These services are required to bridge a gap in the recycling services in the Council’s existing refuse and recycling collection contract.
II.1.6)Common procurement vocabulary (CPV)

90514000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

TMBC collects refuse and recycling from approximately 49 700 properties using an alternating weekly collection system. TMBC wishes to award a contract for the provision of new kerbside recycling collections across the whole of the borough. The new services are a fortnightly collection of plastic containers and glass bottles and an additional fortnightly collection of separate kitchen waste. TMBC intends to provide an additional recycling box and two caddies for each residential property in the borough. Provision has been made with Kent County Council, as the Waste Disposal Authority, to dispose of kitchen waste at Blaise Farm In-Vessel Composting Unit, West Malling. TMBC will require the successful contractor to provide for the outletting of glass and plastic with income from the sale of materials being kept by TMBC.
Estimated value excluding VAT: 3 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 8.4.2013. Completion 28.2.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond of ten percent (10 %) of the Annual Contract Sum may be required to be put in place and maintained throughout the term of the Contract by the successful Supplier.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Annual contract sum to be paid to the successful supplier in 12 equal instalments in arrears as more fully described in the Conditions of Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful supplier shall have in place, for the duration of the Contract to be awarded, public liability and employers liability insurance to a minimum value of 10 000 000 GBP each.
It will also undertake to have in place an accredited quality system which complies with ISO 9001 2000 within 12 months of contract commencement.
The conditions of contract which will apply to the contract contain social and environmental conditions for compliance with the Workforce Matters Code and the Equality Act 2010.
The conditions of contract will be included with the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified if they:
(a) Are bankrupt or are being wound up, or whose affairs are being administered by the court, or who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Are the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or are the subject of any similar proceedings under national laws or regulation;
(c) Has been guilty of grave professional midconduct proven by any means which the contracting authority can justify;
(d) Are guilty of serious misrepresentation in supplying the information required under the provisions of the Directive or the criteria for qualitative selection.
The supplier is required to fill in a pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are set out in the pre-qualification questionnaire and include:
(a) A signed copy of the most recent audited accounts that cover the last 2 years for the supplier (not an extract).
(b) A statement of the Supplier’s turnover, Profit and Loss and cash flow position for the most recent full year of trading (or part year if the full year details are not available) and an end period Balance Sheet where this information is not available in an audited form at (a).
(c) Where the information at (b) cannot be provided, a statement of the Supplier’s cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position. Full set of standards are set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Suppliers must be able to demonstrate financial stability.
Suppliers should also be able to demonstrate the availablity of financial resources appropriate to such an undertaking allowing for its value and duration.
They should be able to provide public and employers liability insurance at 10 000 000 GBP for each.
Full details of standard are set out in the pre qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) Suppliers to provide a list of the principle service deliveries effected in the last 3 years with the sums, date and recipients (public or private) involved. In the case of public contracting authorities evidence to be in the form of a certificate issued or countersigned by the competent authority, in the case of private purchasers delivery to be certified by the purchaser.
[(b) indication of the technicians or technical bodies involved whether or not belonging directly to the Supplier’s firm, especially those responsible for quality control.].
[(c) certificates drawn up by official quality control institutes or agencies of recognised competence attesting conformity to certain specifications or standard of products clearly identified by reference to specification or standards.].
(d) Suppliers will be required to dislose any formal enforcement action for contravention of any Health and Safety legislation in the country in which they are established during the last 3 years and to demonstrate their commitment to Health and Safety.
Information requested will be as set out in pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Information requested will be as set out in pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As stated in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWA-8UTGVN
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tonbridge and Malling Borough Council reserves the right not to award any contract as a result of this notice and will not be responsible for the costs of any suppliers who have requested to participate in the procurement process or who have been invited to submit a tender.
All expressions of interest must be made via the South East Business Portal – www.businessportal.southeastiep.gov.uk.

The opportunity is listed under Dartford Borough Council who are managing the procurement process on behalf of Tonbridge and Malling Borough Council.
If you are not registered on the South East Business Portal you will need to register to express your interest.
The link to access the PQQ will be sent via e-mail once you have expressed your interest.
The deadline for expression of interest and completion of the PQQ is 12:00:00 Friday 13.7.2012.
The expected deadline for receipt of tenders for those who may be invited to tender is currently 12:00:00 Thursday 6th September 2012. This date will be confirmed in the invitation to tender which will be sent out to those who are selected to tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Royal Courts of Justice The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Tonbridge and Malling Borough Council shall comply with the requirements.
Of regulations 29A and 32 of the Public Contracts Regulations 2006 as amended.
To include the requirements of the Remedies Directive (2007/66/EC) when notifying eonomic operators of the procurement outcome.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guards Road
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:31.5.2012