Refuse recycling services Norfolk

Refuse recycling services Norfolk

Eastern Shires Purchasing Organisation (on behalf of a group of eight councils in Norfolk). Mixed dry recyclables processing service -3095/14. UK-Leicester: refuse recycling services

2012/S 96-160321

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastern Shires Purchasing Organisation (on behalf of a group of eight councils in Norfolk)
Barnsdale Way, Grove Park, Norfolk
For the attention of: Ian Cunningham
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162944013
E-mail: i.cunningham@espo.org
Fax: +44 1162944399

Internet address(es):

Address of the buyer profile: www.espo.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Borough Council of King’s Lynn & West Norfolk
King’s Court, Chapel Street
For the attention of: Mr Chris Bamfield, Executive Director Leisure and Public Space
PE30 1EX King’s Lynn
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Other: Local authority central purchasing body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Norfolk County Council
County Hall, Martineau Lane
NR1 2DH Norwich
UNITED KINGDOM

Breckland Council
Elizabeth House, Walpole Loke
NR19 1EE Dereham
UNITED KINGDOM

Great Yarmouth Borough Council
Town Hall, Hall Plain
NR30 2QF Great Yarmouth
UNITED KINGDOM

Broadland District Council
Thorpe Lodge, 1 Yarmouth Road
NR7 0DU Norwich
UNITED KINGDOM

Borough Council of King’s Lynn & West Norfolk
King’s Court, Chapel Street
PE30 1EX King’s Lynn
UNITED KINGDOM

North Norfolk District Council
Council Offices, Holt Road
NR27 9EN Cromer
UNITED KINGDOM

Norwich City Council
City Hall, St Peter’s Street
NR2 1NH Norwich
UNITED KINGDOM

South Norfolk Council
South Norfolk House, Swan Lane
NR15 2XE Long Stratton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Mixed dry recyclables processing service -3095/14.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Refuse recycling services. The Waste Collection Authorities (WCAs) and the waste disposal authorities (WDAs) in Norfolk, are looking to procure a contract to receive, transport, process and separate comingled dry recyclable materials and secure markets for the materials and the disposal and or treatment of contaminants or rejects. The seven WCAs all currently participate in a contract that delivers these services via a materials recovery facility and associated transfer facilities. The combined tonnages currently collected are in the region of 60 000 tonnes per annum consisting of mixed papers, ‘news & pams’, ferrous and aluminium cans, plastic bottles, catalogues, aerosols, and cardboard.
The existing contract is due to end on 31.3.2014. The guiding principles agreed by the participating authorities for the procurement will be set out in the detailed documentation available to bidders during the procurement process, but key amongst them are wish to identify a solution which helps promote and maximise recycling and which delivers social, environmental and economic benefits to the councils involved and the communities they serve.
II.1.6)Common procurement vocabulary (CPV)

90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The WCAs presently collect in the region of 60 000 tonnes of materials. This volume may increase as recycling rates rise, and/or additional materials become suitable for recycling. It is proposed that a single contractor will be appointed to meet the Councils’ requirements (subject to the provisions of V.1.3 below).
II.2.2)Information about options

Options: yes
Description of these options: The right is reserved to extend the contract beyond its agreed initial term. The extent of any such extension is unlikely to exceed a period of 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2024

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see pre-qualification questionnaire available from ESPO.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see pre-qualification questionnaire available from ESPO.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see pre-qualification questionnaire available from ESPO.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, culture, disability, gender, marital status, race, religion or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Sex Discrimination act 1975 and the Disability Discrimination Act 1995 and any regulations made there under. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Employment Equality (Age) Regulations 2006. The Supplier must comply with the provisions of the Race Relations Act 1976, the Race Relations (Amendment) Act 2002 and the Equality Act 2010 and shall ensure that they perform their responsibilities under this Agreement with due regard to the need to eliminate unlawful racial discrimination, and to promote equality of opportunity and good relationships between different racial groups.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire available from ESPO.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire available from ESPO.
Minimum level(s) of standards possibly required: Please see pre-qualification questionnaire available from ESPO.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire available from ESPO.
Minimum level(s) of standards possibly required:
Please see pre-qualification questionnaire available from ESPO.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: Please see pre-qualification questionnaire available from ESPO.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3095/14
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 92-152304 of 15.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.6.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. It must be noted that the initial term of the contract (please see section II.3 above) will be determined during the competitive dialogue process. The minimum term will be 5 years, and the maximum term ten years (in both cases subject to contract and to the option to extend the contract for a further short period). It must also be noted that the date given at IV.3.4 (the time-limit for the receipt of requests to participate) is the deadline for submitting completed application forms (pre-qualifications questionnaires). Applicants should note that whilst it is the objective of all of the eight councils, having conducted a joint procurement exercise, to enter into an agreement with a single contractor, each council’s inclusion in the final contract will be subject to its own decision-making and approval process. GO Reference: GO-2012518-PRO-3934013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lodging of appeals: ESPO, for itself and on behalf of the participating authorities listed in Annex A will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision ESPO is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.5.2012